Transportation Administrator

Landjet; Jurupa Valley (CA); On-site; USD 25,000 - 39,000; Full time

Benefits offered by this job

Medical Insurance

Dental & Vision Insurance

401(k) Retirement Plan

Profit Sharing Program

PTO

Paid Holidays

Paid Sick Time

Job summary

Landjet, Inc. is seeking a Transportation Administrator to support transportation and billing operations. You will review POD/BOL, manage billing tasks, and coordinate with dispatch and drivers to ensure accurate records and timely invoicing.

The role emphasizes strong communication, organization, and adherence to procedures in a fast-paced logistics environment, with a focus on accuracy and customer satisfaction.

Qualifications

• Strong verbal and written communication skills.
• Excellent organization and attention to detail.
• Ability to prioritize tasks and manage multiple responsibilities.
• Professional handling of confidential and sensitive information.
• Proficiency with Microsoft Office Suite or similar systems.
• Ability to work effectively in a team-oriented environment.
• High level of integrity, accountability, and professionalism.
• High School Diploma or GED required.
• 1–3 years of administrative or transportation/logistics experience preferred.

Responsibilities

• Review driver folders and documentation to ensure POD meets billing requirements.
• Provide Bills of Lading (BOL) to Dispatch when required for final-mile deliveries.
• Identify missing or incomplete BOLs and communicate discrepancies to the Dispatcher and Supervisor.
• Verify EFS logs related to PODs, including lumper fees, late fees, and other charges.
• Follow the billing checklist and complete daily billing tasks; mark loads as 'Create Invoice' after verification.
• Track and maintain accurate billing documentation for each completed load.
• Schedule delivery appointments for confirmed work orders.
• Follow up with drivers to ensure PODs, receipts, and supporting docs are uploaded.
• Maintain organized records for billing and operational compliance.
• Complete the daily Administrator Checklist for accuracy and process compliance.
• Manage departmental email inboxes and escalate urgent communications.
• Answer inbound calls related to transportation operations.
• Communicate professionally with dispatchers, supervisors, and management teams.
• Assist with operational projects and other administrative tasks.

Skills

Communication skills

Organization

Prioritization

Confidential handling

MS Office

Teamwork

Integrity

Education

High School Diploma or GED

Job description

Transportation Administrator

Landjet, Inc.

Job Purpose

The Transportation Administrator plays an essential role in supporting Landjet’s transportation and billing operations. This position ensures accurate documentation, timely invoicing, and smooth coordination between dispatch, drivers, and administrative teams.

The Transportation Administrator is responsible for reviewing delivery documentation, tracking billing requirements, managing departmental communications, and supporting daily transportation operations to help maintain efficiency, accuracy, and a high level of customer satisfaction.

Key Responsibilities

Transportation & Billing Support

• Review driver folders and documentation to ensure Proof of Delivery (POD) meets billing requirements in RR.


• Provide Bills of Lading (BOL) to Dispatch when required for final-mile deliveries.


• Identify missing or incomplete BOLs and communicate discrepancies to the appropriate Dispatcher and Supervisor.


• Verify EFS logs related to PODs, including lumper fees, late fees, and other accessorial charges.


• Follow the established billing checklist and complete daily billing tasks, marking loads as “Create Invoice” once verified.


• Track and maintain accurate billing documentation for each completed load.

Operations Coordination

• Schedule delivery appointments for confirmed work orders.


• Follow up with drivers after deliveries to ensure PODs, receipts, and supporting documentation are properly uploaded.


• Maintain organized records and documentation for billing and operational compliance.


• Complete the daily Administrator Checklist to ensure accuracy and process compliance.

Communication & Customer Support

• Manage and organize departmental email inboxes to ensure timely responses and proper categorization of requests.


• Escalate urgent or time-sensitive communications to the Senior Administrator when necessary.


• Answer inbound calls related to transportation operations.


• Communicate professionally with dispatchers, supervisors, administrators, and management teams.

Additional Support

• Assist with operational projects and other administrative tasks as assigned.

Required Skills & Abilities

• Strong verbal and written communication skills


• Excellent organization and attention to detail


• Ability to prioritize tasks and manage multiple responsibilities


• Professional handling of confidential and sensitive information


• Proficiency with Microsoft Office Suite or similar systems


• Ability to work effectively in a team-oriented environment


• High level of integrity, accountability, and professionalism

Education & Experience

• High School Diploma or GED required


• 1–3 years of administrative or transportation/logistics experience preferred

Working Environment

This position is based in a temperature-controlled office within an industrial facility. The location also includes a cold storage warehouse, and occasional exposure to temperatures as low as -10°F may occur when entering operational areas.

Physical Requirements

• Ability to lift and carry up to 15–20 pounds


• Ability to sit for extended periods while working on a computer

BENEFITS

Medical, Dental & Vision Insurance
401(k) Retirement Plan
Profit Sharing Program
Paid Time Off (PTO)
Paid Holidays
Paid Sick Time

Pay Classification

Hourly, Non-Exempt (eligible for overtime)

Schedule Monday – Friday

Call: [phone]

Text: [phone]

Must successfully pass a background check and pre-employment drug screen