Transplant Data Reporting Associate

City of Hope; Duarte (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

City of Hope is seeking a dedicated transplant data coordinator to manage and submit transplant and cellular therapy data to CIBMTR, FACT, and COH internal systems. You will maintain documentation, liaise with physicians, and ensure timely data registration and reporting across multiple datasets.

Applicants should have a bachelor’s degree and 3+ years in oncology/hematology data collection, with proficiency in EPIC/Allscripts and strong data quality focus.

Qualifications

• Bachelor’s Degree required; experience may substitute.
• At least 3 years of experience in oncology/health care, preferably Hematology/Transplant data collection and reporting.
• In lieu of degree, at least two years of additional relevant experience.
• Ability to read, identify and extract pertinent data from medical records (EPIC, All Scripts, outside oncology/hospitals records).
• Medical Terminology knowledge and ability to understand transplant processes, GVHD, toxicity grading.

Responsibilities

• Conduct data management and submission of transplant/cellular therapies data/outcomes to CIBMTR, FACT, and COH internal database.
• Maintain current and accurate data documentation; communicate with physicians and CIBMTR liaison; alert supervisor of changes.
• Plan work to meet CIBMTR/COH timelines and requirements; ensure accurate registration in COH and CIBMTR databases.
• Compile and submit data on forms and databases per CIBMTR/FACT/COH standards.
• Ensure regulatory compliance with data guidelines and assist in process improvements.

Skills

Data management

Data reporting

CIBMTR/FACT compliance

Communication with physicians

Education

Bachelor’s Degree

Tools

EPIC

Allscripts

COH databases

Job description

Join the transformative team at City of Hope, where we're changing lives and making a real difference in the fight against cancer, diabetes, and other life-threatening illnesses. City of Hope’s growing national system includes its Los Angeles campus, a network of clinical care locations across Southern California, a new cancer center in Orange County, California, and treatment facilities in Atlanta, Chicago and Phoenix. Our dedicated and compassionate employees are driven by a common mission: To deliver the cures of tomorrow to the people who need them today.

This role will collect and manage mandatory data reporting to Center for International Blood and Marrow Transplant Research (CIBMTR), Foundation for the Accreditation of Cellular Therapy (FACT) and to fulfill internal COH requirements for transplant registering, tracking and outcomes reporting. He/she will coordinate and submit data for assigned allogeneic and autologous transplants, cellular therapies if applicable. He /she will be required to manage different hematology disease data reporting, transplant and cellular therapies product, infusion information, recipient/donor characteristics reporting, post-transplant complications, Graft vs Host disease reporting, etc. He/she will manage assigned new patients baseline datasets and assigned Continuous Performance Improvement (CPI) list for required follow up every 4 months as assigned/directed by CIBMTR. For every recipient, the essential transplant data sets are required to be completed. In addition he /she will be assigned comprehensive forms when assigned by CIBMTR or as required with some specific projects like CMS (Center for Medical Services) coverage studies for Multiple Myeloma (MM), Myelofibrosis (MF), Myelodysplastic Syndrome (MDS), etc. He/she will be required to complete at least 90% of required data completion per CIBMTR CPI in addition to fulfilling COH requirements for internal reporting. He/she will be required to follow the established data submission timeline and to follow all the requirements as defined by the Stem Cell Transplant Outcomes Database (SCTOD) and mandated by C.W. Young federal law for transplant reporting. In addition, any additional tasks/lists assigned by the supervisor must be completed within pre-established time frame. He/she must maintain high data quality, function independently and proficiently. Per CIBMTR/FACT standards he/she must perform within required quality benchmarks, participate in continuing education and training,

As a successful candidate, you will:

• Conducts data management and submisison of transplant /cellular therapies data/outcomes to CIBMTR, FACT, and COH internal database.
• Maintains current and accurate data documentation, correspondence with physicians and CIBMTR liaison; notifies supervisor and Senior Data Quality Monitors (SDQM) of any pertinent l changes.
• Plans work in a manner that allows timely completion of all assignments and tasks, following CIBMTR and COH timelines/requirements
• Demonstrates accuracy in all details.
• Ensures that patients are appropriately registered in COH and CIBMTR database; maintains documentation of patient registration.
• Compiles and submits data on appropriate forms and different databases according to CIBMTR requirements/FACT standards and COH internal data requirements.
• Ensures regulatory/CIBMTR compliance with intense monitoring of specific requirements and data guidelines
• Troubleshoot problems at all stages of data collection and reporting and assist with modifying operational procedures to address challenges and improve efficiencies.
• Performs specific duties as required per COH Transplant program to assure meeting federal requirements and good standing with FACT accreditation data management guidelines
• Identifies and communicates important data management issues or problem areas to supervisor. Communicates with CIBMTR liaison regarding difficult cases, data elements that need clarification, shares feedback with the team
• Works on special data management projects as assigned. Maintains patients electronic files, important data communication/information in shared files
• Maintains professional growth and development through seminars, workshops, and professional affiliations to maintain certification/licensure if applicable, and/or keep abreast of latest trends in field of expertise following required data management training and continuing education per FACT standards.
• Ensures work environment is organized and functions efficiently.
• Attends and participates in meetings as required.
• Maintains high quality of the data, participate in additional training and education to assure meeting CIBMTR/FACT requirements for data completion and quality.
• Provides staff relief as required to meet the needs of the department.
• Performs other related duties as assigned or requested.
• Participates in scheduled team/department meetings.
• Participates in and may lead quality improvement projects on an on-going basis including the development of policies and procedures and standard operating procedures to improve day-to-day efficiency.

Your qualifications should include:

• Bachelor’s Degree (experience may substitute for minimum education requirements).
• At least (3) three years of experience in oncology/health care setting, preferably Hematology/Transplant disease data collection and reporting experience.
• In lieu of degree, at least two (2) years of additional relevant experience.
• Read, identify and extract pertinent data from medical record (EPIC, All Scripts, outside oncology /hospitals medical records.
• Medical Terminology. This role requires candidate who already has or will be able to quickly gain knowledge and have excellent understanding of blood an marrow transplant processes, all hematology malignancies, other transplant related process /complications such as:HLA typing, mobilization/apheresis, HCT infusion process, GVHD reporting, toxicity grading, disease response.

City of Hope employees pay is based on the following criteria: work experience, qualifications, and work location.

City of Hope is an equal opportunity employer. To learn more about our Comprehensive Benefits, please.