Transplant Assistant, Abdominal Transplant Full-Time Days

Northwestern Medicine group; Chicago (IL); On-site; USD 42,000 - 65,000; Full time

Job summary

Northwestern Medicine is seeking a Transplant Assistant to join the intake team under the supervision of the RN Transplant Coordinator. The role handles patient and donor intake from first contact through to transplant, coordinating with physicians, labs, and social work to ensure smooth scheduling and data management.

The position emphasizes accurate data entry, document handling, and collaboration with the transplant team to support donor and recipient evaluations and education sessions.

Qualifications

• Medical experience preferred (e.g., unit secretary, doctor’s office).
• Non-RN role; reports to the RN Transplant Coordinator.
• Handles intake from first contact up to transplant.

Responsibilities

• Schedules recipients/donor initial appointments, special follow-up appointments, and medical work-ups.
• Enters test orders, documents and retrieves test results for RN evaluation.
• Coordinates scheduling with physicians, admitting, PFS liaison, lab department, psychiatry, and social work.
• Assists in arrangements of living related/non-related organ donation and transplantation as directed by the RN Transplant Coordinator.
• Assembles packets of information for patients/families for meetings, education sessions, or mailings.
• Maintains contact with organ and donor candidates and updated medical information.

Skills

Medical experience

Education

4 yrs. High school

Job description

Description

TheTransplant Assistant reflects the mission, vision, and values of NM, adheres to the organization’s Code of Ethics and Corporate Compliance Program, and complies with all relevant policies, procedures, guidelines and all other regulatory and accreditation standards.

• The Transplant Assistant is a non-RN member of the intake team that handles the evaluation of the organ, recipient and donors. The Transplant Assistant works under the direction of the RN Transplant Coordinator for all aspects of the job. The Assistant facilitates the process of intake from the first contact up to transplant.

Responsibilities

Under the direction of the RN Transplant Coordinator:

• Schedules recipients/donor initial appointments, special follow-up appointments, and medical work-ups.
• Enters test orders, documents and retrieves test results for RN evaluation.
• Coordinates scheduling with (but not limited to): physicians, admitting, PFS liaison, lab department, psychiatry, and social work.
• Assists in the arrangements of living related/non-related organ donation and transplantation as directed by the RN Transplant Coordinator.
• Assembles packets of information for patients/ patients’ families to be used at meetings, education sessions, or individually, both handed out or mailed.
• Works with PFS liaison to obtain insurance information for all patients prior to or on the evaluation day.
• Maintains contact with the organ and donor candidates in order to obtain updated medical information and reports.
• Maintains and updates pre-transplant medical records, files documents, data-entry into database.
• Assists in the ordering of teaching supplies for the RN Transplant Coordinators.
• Participates on committees and attends meetings as appropriate.
• Collaborates with other Clinical Coordinators in order to assure that all responsibilities are covered when one Coordinator is absent. The Assistants may rotate some tasks as appropriate and approved by the RN Transplant Coordinators.
• Faxes or mails medical information to the case managers, referring physicians and consulting physicians.
• Works with assigned RN Transplant Coordinator to complete job specific tasks.
• Sets-up and checks-in patients for group meetings.
• Assists with collecting data information.

AA/EOE

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Qualifications

Minimum Requirements

Education

• 4 yrs. High school

Experience

• Medical experience (e.g. unit secretary, doctor’s office, etc.

Equal Opportunity

Northwestern Medicine is an equal opportunity employer (disability, VETS) and does not discriminate in hiring or employment on the basis of age, sex, race, color, religion, national origin, gender identity, veteran status, disability, sexual orientation or any other protected status.

Background Check

Northwestern Medicine conducts a background check that includes criminal history on newly hired team members and, at times, internal transfers. If you are offered a position with us, you will be required to complete an authorization and disclosure form that gives Northwestern Medicine permission to run the background check. Results are evaluated on a case-case basis, and we follow all local, state, and federal laws, including the Illinois Health Care Worker Background Check Act.

Artificial Intelligence Disclosure

Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person.

Benefits

We offer a wide range of benefits that provide employees with tools and resources to improve their physical, emotional, and financial well-being while providing protection for unexpected life events.

Please refer to the Benefits Eligibility by Employment Classification to determine benefits eligibility for job postings.

If sign-on bonus is included in a job posting eligibility is as followed: Internal employees and rehires who left Northwestern Medicine within 1 year are not eligible for the sign-on bonus. Exception: New graduate internal employees seeking their first licensed clinical position as a Registered Nurse at NM may be eligible.