Transplant Assistant, Abdominal Transplant Full-Time Days

Northwestern Medicine; Chicago (IL); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Tuition reimbursement

Loan forgiveness

401(k) matching

Lifecycle benefits

Job summary

Northwestern Medicine is seeking a Transplant Assistant to join our intake team. The role supports RN Transplant Coordinators, handling donor and recipient intake from first contact through transplant, and ensuring smooth coordination across departments.

You will schedule appointments, enter orders, coordinate with physicians, social work, and insurance staff, and maintain accurate pre-transplant records. This non-RN position plays a crucial role in delivering high-quality patient care within

Qualifications

• Medical experience (e.g. unit secretary, doctor's office, etc.)

Responsibilities

• Schedules recipients/donor initial appointments, special follow-up appointments, and medical work-ups.
• Enters test orders, documents and retrieves test results for RN evaluation.
• Coordinates scheduling with physicians, admitting, PFS liaison, lab department, psychiatry, and social work.
• Assists in the arrangements of living related/non-related organ donation and transplantation as directed by the RN Transplant Coordinator.
• Assembles packets of information for patients/ patients' families to be used at meetings, education sessions, or individually, both handed out or mailed.
• Works with PFS liaison to obtain insurance information for all patients prior to or on the evaluation day.
• Maintains contact with the organ and donor candidates in order to obtain updated medical information and reports.
• Maintains and updates pre-transplant medical records, files documents, data-entry into database.
• Assists in the ordering of teaching supplies for the RN Transplant Coordinators.
• Participates on committees and attends meetings as appropriate.
• Collaborates with other Clinical Coordinators in order to assure that all responsibilities are covered when one Coordinator is absent. The Assistants may rotate some tasks as appropriate and approved by the RN Transplant Coordinators.
• Faxes or mails medical information to the case managers, referring physicians and consulting physicians.
• Works with assigned RN Transplant Coordinator to complete job specific tasks.
• Sets-up and checks-in patients for group meetings.
• Assists with collecting data information.

Education

4 yrs. High school

Job description

Qualifications

At Northwestern Medicine, every patient interaction makes a difference in cultivating a positive workplace. This patient-first approach is what sets us apart as a leader in the healthcare industry. As an integral part of our team, you'll have the opportunity to join our quest for better health care, no matter where you work within the Northwestern Medicine system. We pride ourselves on providing competitive benefits: from tuition reimbursement and loan forgiveness to 401(k) matching and lifecycle benefits, our goal is to take care of our employees. Ready to join our quest for better?

Job Description

The Transplant Assistant reflects the mission, vision, and values of NM, adheres to the organization's Code of Ethics and Corporate Compliance Program, and complies with all relevant policies, procedures, guidelines and all other regulatory and accreditation standards.

• The Transplant Assistant is a non-RN member of the intake team that handles the evaluation of the organ, recipient and donors. The Transplant Assistant works under the direction of the RN Transplant Coordinator for all aspects of the job. The Assistant facilitates the process of intake from the first contact up to transplant.

Responsibilities

• Schedules recipients/donor initial appointments, special follow-up appointments, and medical work-ups.
• Enters test orders, documents and retrieves test results for RN evaluation.
• Coordinates scheduling with (but not limited to): physicians, admitting, PFS liaison, lab department, psychiatry, and social work.
• Assists in the arrangements of living related/non-related organ donation and transplantation as directed by the RN Transplant Coordinator.
• Assembles packets of information for patients/ patients' families to be used at meetings, education sessions, or individually, both handed out or mailed.
• Works with PFS liaison to obtain insurance information for all patients prior to or on the evaluation day.
• Maintains contact with the organ and donor candidates in order to obtain updated medical information and reports.
• Maintains and updates pre-transplant medical records, files documents, data-entry into database.
• Assists in the ordering of teaching supplies for the RN Transplant Coordinators.
• Participates on committees and attends meetings as appropriate.
• Collaborates with other Clinical Coordinators in order to assure that all responsibilities are covered when one Coordinator is absent. The Assistants may rotate some tasks as appropriate and approved by the RN Transplant Coordinators.
• Faxes or mails medical information to the case managers, referring physicians and consulting physicians.
• Works with assigned RN Transplant Coordinator to complete job specific tasks.
• Sets-up and checks-in patients for group meetings.
• Assists with collecting data information.

AA/EOE

Qualifications

Minimum Requirements

Education

• 4 yrs. High school

Experience

• Medical experience (e.g. unit secretary, doctor's office, etc.

Additional Information

Northwestern Medicine is an equal opportunity employer (disability, VETS) and does not discriminate in hiring or employment on the basis of age, sex, race, color, religion, national origin, gender identity, veteran status, disability, sexual orientation or any other protected status.

Background Check

Northwestern Medicine conducts a background check that includes criminal history on newly hired team members and, at times, internal transfers. If you are offered a position with us, you will be required to complete an authorization and disclosure form that gives Northwestern Medicine permission to run the background check. Results are evaluated on a case-by-case basis, and we follow all local, state, and federal laws, including the Illinois Health Care Worker Background Check Act.

Artificial Intelligence Disclosure

Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person.

Benefits

We offer a wide range of benefits that provide employees with tools and resources to improve their physical, emotional, and financial well-being while providing protection for unexpected life events.

Click on or copy and paste URL to your browser to view detailed benefits information https://jobs.nm.org/benefits

Please refer to the Benefits Eligibility by Employment Classification to determine benefits eligibility for job postings.

If sign-on bonus is included in a job posting eligibility is as followed: Internal employees and rehires who left Northwestern Medicine within 1 year are not eligible for the sign-on bonus. Exception: New graduate internal employees seeking their first licensed clinical position as a Registered Nurse at NM may be eligible.