Transition Manager

KBS - Kellermeyer Bergensons Services, LLC; Oceanside (CA); On-site; USD 60,000 - 90,000; Full time

Job summary

Kellermeyer Bergensons Services, LLC (KBS) is seeking a Transition Manager to drive smooth project handoffs from initiation to completion. You will coordinate with client and field teams, vendors, and stakeholders to plan, execute, and optimize transitions while aligning with quality and regulatory requirements.

Typical responsibilities include planning, risk assessment, documentation, and continuous improvement, with a focus on effective communication and timely delivery in a busy facilities

Qualifications

• Bachelor’s degree in Business Administration, Project Management, or related field.
• 1-2 years of experience in project coordination, transition management, or similar roles.
• Proficiency with project management tools: Smartsheet, Excel, NetSuite, Salesforce.
• Strong organizational and communication skills.

Responsibilities

• Assist in Transition Planning with timelines, milestones, and resource allocation.
• Coordinate with internal teams, vendors, and clients to gather requirements.
• Support execution of transition projects, monitor progress, identify risks.
• Document and report transition activities; provide status updates to stakeholders.
• Assist in change management strategies and training to ensure smooth transitions.
• Conduct quality reviews of transition deliverables for standards and compliance.
• Identify opportunities for process improvements and best practices.

Skills

Creative design

Communication

Collaboration

Multi-project management

Education

Bachelor's degree in Business Administration/Project Management

1-2 years project coordination/transition experience

Tools

Smartsheet

Excel

NetSuite

Salesforce

Job description

About KBS

Kellermeyer Bergensons Services (KBS) is the largest privately held provider of facility services in North America, servicing over 2 billion square feet of space daily. We help industry leaders across a wide range of key verticals—including retail, industrial and logistics, healthcare, education, manufacturing, and more—to maintain clean, efficient, and welcoming spaces that support their operations.

As we continue to grow, we’re looking for team members who are dedicated, reliable, and ready to contribute to a culture built on respect, opportunity, and pride in service.

Position Summary

The Transition Manager will play a pivotal role in facilitating smooth transitions within our organization, ensuring that projects are executed seamlessly from initiation to completion. Assist in managing the transition process, coordinating with various stakeholders, and implementing strategies to optimize efficiency and minimize disruptions.

Essential Duties & Responsibilities

• Assist in Transition Planning: Collaborate with client and field teams to develop comprehensive transition plans, including timelines, milestones, and resource allocation.
• Stakeholder Coordination: Communicate effectively with internal teams, external vendors, and clients to gather requirements, address concerns, and ensure alignment throughout the transition process.
• Project Management: Support the execution of transition projects, monitoring progress, identifying potential risks, and implementing corrective actions as needed.
• Documentation and Reporting: Maintain accurate records of transition activities, prepare status reports, and provide updates to stakeholders and clients on project milestones and deliverables.
• Change Management: Assist in identifying change impacts, developing change management strategies, and facilitating training sessions to ensure smooth transitions for employees and stakeholders.
• Quality Assurance: Conduct thorough reviews of transition deliverables to ensure compliance with quality standards and regulatory requirements.
• Continuous Improvement: Proactively identify opportunities for process improvements and contribute to the development of best practices for transition management within the organization.

Additional Duties & Responsibilities

As required by management.

Knowledge, Skills & Competencies

Knowledge

• Strong organizational skills with the ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Excellent communication skills, both written and verbal, with the ability to effectively interact with diverse stakeholders.
• Proficiency in project management tools and software (e.g., Smartsheet, Excel, NetSuite, Salesforce).
• Knowledge of change management principles and methodologies is a plus.

Skills

• Ability to think creatively and strategically to develop innovative design solutions.
• Excellent communication and collaboration skills.
• Strong attention to detail and a keen eye for aesthetics.
• Ability to manage multiple projects and meet tight deadlines.

Competencies

• Action Oriented
• Customer focus
• Priority setting
• Time Management
• Dealing with ambiguity

Educational Qualifications / Job Experience Requirements

• Bachelor’s degree in Business Administration, Project Management, or related field.
• 1-2 years of experience in project coordination, transition management, or similar roles.

Working Conditions/Physical Requirements

• Regular weekly schedule: weekends or holidays as needed.

The working conditions and physical environments described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Requirements

• Extended periods of work seated at a desk; repetitive hand motions; prolonged use of computer; occasionally lift and carry up to 25 lbs.
• Ability to speak clearly (use of voice)
• Vision requirements include close vision, distance vision, moderate peripheral vision, depth perception and ability to adjust focus

Environment

• Office environment generally mild to moderate conditions including varying temperatures and noise levels conducive to a busy workplace and office equipment.
• Lighting varies based on building requirements and may be adjusted within reason.
• Time constraints and related pressures to complete work are high.