Transit Procurement Specialist 1 or 2*

City of Madison, Wisconsin; Madison (WI); On-site; USD 73,000 - 79,000; Full time

Job summary

The City of Madison is seeking entry-level Transit Procurement Specialists to support purchasing, grants, and capital projects under the Transit Finance Manager. The role progression from Specialist 1 to Specialist 2, then to Specialist 3 reflects career development and increasing independence over time.

Specialist 1 and 2 have structured salary levels: $73,004.10 starting for Specialist 1 and $79,185.60 starting for Specialist 2, with progression and classification based on qualifications.

Qualifications

• Two years of progressively responsible purchasing experience or related procurement exposure.
• Degree in Procurement, Acquisitions, Supply Chain, Logistics, Purchasing or closely related field.
• Proficiency in purchasing related computer software programs.

Responsibilities

• Participate in or lead purchasing activities: prepare solicitation documents and coordinate procurement processes.
• Research vendors and gather pricing, availability, and product information to support purchasing decisions.
• Prepare contract documents, route for review and signature, and track dates.
• Create and maintain purchase orders and review requests for accuracy and budget availability.
• Maintain procurement and contract files meeting record retention and audit requirements.
• Assist in grant related activities and back up grants accountant.

Skills

Purchasing experience

Purchasing software proficiency

Education

Degree in Procurement, Acquisitions, Supply Chain, Logistics, Purchasing or closely related field

Two years of progressively responsible purchasing experience

Tools

Purchasing software programs

Job description

Join the Metro Transit team!

This is responsible, professional entry-level procurement/purchasing and accounting work supporting Metro Transit's purchasing, grants, and capital projects. Work includes preparing solicitation and contract documents, processing purchase requests, maintaining procurement and contract records, and supporting grant and capital project accounting and reporting. Work is performed under the direction of the Transit Finance Manager.

This series is structured to provide advancement from Transit Procurement Specialist 1 to Transit Procurement Specialist 2 and then to Transit Procurement Specialist 3 as a function of the employee's career development and generally occurs after two years gaining experience, mastery and greater independence at each level.

Transit Procurement Specialist 1 starting salary is $73,004.10;

Transit Procurement Specialist 2 starting salary is $79,185.60. Classification level will be determined at the time of hire and will be based on the candidate's overall qualifications.

Employees may be eligible for loan forgiveness through the Public Service Loan Forgiveness Program.

Black, Indigenous, people of color, women, trans, nonbinary, and individuals with disabilities are encouraged to apply. We value the unique blend of lived experiences and diverse perspectives that comes from non-traditional education pathways and the variety of transferrable skills each candidate brings to the table. We value diversity, equity, inclusion, and belonging. Even if every item on the job posting doesn’t match your experience perfectly, we encourage you to apply and share how your skills and experience can best serve our community.

• Participate in or lead purchasing activities: prepare solicitation documents and coordinate related procurement processes such as posting, responding to questions, tracking submissions, scheduling evaluation meetings, compiling and summarizing proposal information
• Research vendors and available goods and services, gather pricing, availability, and product information to support purchasing decisions
• Prepare contract documents, route for review and signature, and track dates
• Create and maintain purchase orders, review purchase requests for accuracy, budget availability, and required documentation
• Maintain complete purchasing and contract files that meet City, State, and Federal Transit Administration record retention and audit requirements
• Apply City, State, and Federal purchasing requirements to route purchasing action
• Assist in all grant related activities and serve as back up to the grants accountant

Perform related work as assigned

Transit Procurement Specialist 1

• Two (2) years of progressively responsible purchasing experience
• Proficiency in purchasing related computer software programs

• Degree in Procurement, Acquisitions, Supply Chain, Logistics, Purchasing or closely related field; AND
• One (1) year of progressively responsible purchasing experience
• Proficiency in purchasing related computer software programs

Transit Procurement Specialist 2

• Four (4) years of progressively responsible purchasing experience
• Proficiency in purchasing related computer software programs

• Degree in Procurement, Acquisitions, Supply Chain, Logistics, Purchasing or closely related field; AND
• Two (2) years of progressively responsible purchasing experience
• Proficiency in purchasing related computer software programs

Public/government or highly regulated procurement/purchasing experience preferred.

The City of Madison strives to provide exceptional customer service to all its residents and visitors. Therefore, successful candidates will have demonstrated ability to effectively work with multicultural communities. Ability to meet the transportation needs of the position.

Physical requirements:

This work is primarily done sitting/standing at a desk, using a computer and other standard office equipment.

*The classification title of this position is Transit Accountant 1 or 2.