Transfer Center Dispatcher

RWJBarnabas Health; New Jersey; On-site; USD 32,000 - 41,000; Full time

Benefits offered by this job

Medical/Dental/Vision plans

PTO

Tuition Reimbursement

Wellness Programs

Discounts Through Partners

Job summary

RWJBarnabas Health is seeking a Transfer Center Dispatcher for the evening shift at the Patient Transfer Center in Somerset, NJ. The role coordinates incoming and outgoing patient transfers, triages calls, and dispatches transport units while ensuring accurate bed placement and pre-registration.

Strong communication and multi-system proficiency are essential for maintaining throughput and patient care. Required are a high school diploma or GED and EMT or ER Tech experience, with 2–3 years in

Qualifications

• High school diploma or GED required.
• 2–3 years of experience in healthcare office, hospital operations setting, EMS, and/or emergency medical dispatch.
• EMT or ER Tech experience required.
• Must have medical terminology gained by college credits or experience in a healthcare setting.
• Ability to work under tight time constraints and meet deadlines while handling multiple projects.
• Proficient with Microsoft Office and hospital EMR.
• Able to type at least 40 wpm.
• Meet agent productivity standards as set by Transfer Center Leadership.
• Ability to manage multiple complex computer systems concurrently.

Responsibilities

• Coordinate medical transportation using rideshare, medical sedan, MAV, BLS ambulance, SCTU, and Air Medical Unit.
• Triager calls, dispatch units, complete pre-registration and bed placement, and handle transfer logistics.
• Serve as liaison between internal and external customers and support throughput plans.
• Manage data related to operations and perform Utilization Management as required.
• Ensure compliance with EMTALA, HIPAA, and corporate policies.

Job description

Req #: 0000260891

Category: Emergency Medical Services (EMS)

Status: Full-Time

Shift: Evening

Facility: RWJBH Mobile Health (EMS)

Department: Patient Transfer Center

Pay Range: $23.62 - $29.60 per hour

Location: 379 Campus Dr, Somerset, NJ 08873

Job Title: Transfer Center Dispatcher

Location: 379 Campus Drive

Department Name: Patient Transfer Center

Req #: 0000260891

Status: Hourly

Shift: Evening

Pay Range: $23.62 - $29.60 per hour

Pay Transparency

The above reflects the anticipated hourly wage range for this position if hired to work in New Jersey. The compensation offered to the candidate selected for the position will depend on several factors, including the candidate's educational background, skills and professional experience.

Job Overview

In partnership with the System Transfer Center Nurse Coordinators, this position is responsible for the comprehensive care coordination for patients as assigned, including initiation and coordination of incoming and outgoing transfers for higher/lower level of care and/or specialized treatment modalities from outreach or network entities The Transfer Center Dispatcher will work each shift to triage calls, coordinate transportation, dispatch Specialty Care Transport Unit (SCTU) units, complete pre-registration and bed placement along with all other aspects of transfer logistics. This position requires systems thinking, the ability to manage many conflicting priorities, excellent communication skills and proficiency with multiple computer applications. The Transfer Center Dispatcher serves as a liaison between both internal and external customers as well as providing ongoing support to the hospitals to implement their throughput plan(s). This position manages data as related to operations and performs Utilization Management functions as required by the system.

Qualifications

Required:

• High school diploma/GED or equivalent working knowledge
• 2-3 years of experience in a healthcare office, hospital operations setting, emergency medical services and or emergency medical dispatch
• EMT or ER Tech experience required
• Must have medical terminology gained by either college credits of experience in a health care setting, excellent verbal and written communication skills, organizational skills and critical thinking skills
• Must have the ability to work under tight time constraints and meet deadlines while working on a variety of projects under high demands.
• Proficient technical ability to simultaneously manage multiple complex computer systems at a speed reflective of patient acuity needs
• Must be proficient with commonly used office software and equipment including but not limited to all Microsoft applications and hospital EMR
• Able to meet the agent productivity standards as set by Transfer Center Leadership
• Ability to accurately type at least 40 wpm

Certifications And Licenses Required

• American Heart Association (AHA) Basic Life Support (BLS), HAZMAT Awareness, CBRNE/WMD Awareness, ICSI 100, ICSI 200, NIMS 700, ICSI 800 or obtain within 6 months of hire

Preferred

• Bachelor’s degree
• Expert level of Microsoft Office

Scheduling Requirements

• Full-Time, Evening; 11A-11P

Essential Functions

• The Transfer Center Dispatcher will assist in the coordination of medical transportation via rideshare, medical sedan, Mobility Assisted Vehicle (MAV), Basic Life Support (BLS) ambulance, Specialty Care Transport Unit (SCTU), and Air Medical Unit. This position requires excellent verbal and written communication skills as well as proficiency in using computer applications including a Computer Aided Dispatch console, multi-line telephone, and other web-based application software. This position requires superior customer service skills, the ability to think critically and make decisions in a timely manner.
• Coordinates appropriate and timely transportation requests by working with Mobile Health Communications. Where applicable, responds to orders of patient’s placement within the hospitals. Files and archives completed, and cancelled orders per transfer center processes. Completes multiple steps for the placement of each patient including electronic and verbal communications with the necessary stakeholders and updating multiple computer applications. Receives, verifies, and provides ongoing follow-up requests and referrals/orders.
• Gathers all information for correct patient assignments and verifies accuracy of that information. Seeks clarification when inaccuracies occur. Follows through with resolving inaccuracies, communicates resolution in real time. Unresolved issues are escalated to appropriate leadership for intervention. Prioritizes the safe transition of patients throughout the placement process.
• After onboarding, this position must be proficient in running ABOUT’s Transfer Center technology, Five9 phone systems with call recording, EPIC including creating Reservation for transferred patients and office-oriented systems as required supporting client operations.
• Demonstrates knowledge of regulatory requirements such as EMTALA, Compliance policies, quality initiatives, and HIPAA laws and regulations; monitors self-compliance and implements process changes to ensure compliance to such regulations and quality initiatives. Ensures that appropriate standards of practice follow corporate compliance guidelines, acts in and ethical and legal manner, and assures that all actions are in the best interest of RWJBH system
• Completes and distributes any ad hoc reports which are necessary for patient throughput management and communication. Collects and logs any data which may be requested, and other duties as assigned.
• Performs all functions according to established policies, procedures, regulatory and accreditation requirements, as well as applicable professional standards. Provides all customers of RWJ Barnabas Health with an excellent service experience by consistently demonstrating our core and leader behaviors each and every day
• NOTE: The essential functions are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Specific tasks or responsibilities will be documented as outlined by the incumbent's immediate manager.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Benefits And Perks

• Medical/Dental/Vision plans
• 403(b)
• PTO
• Short & Long Term Disability
• Basic Life & Accidental Death Insurance
• Tuition Reimbursement
• Health Care/Dependent Care Flexible Spending Accounts
• Discounts Through our Partners
• NJ Devils
• NJ Performing Arts Center
• Verizon
• And many more!

Choosing RWJBarnabas Health!

RWJBarnabas Health is the premier health care destination providing patient-centered, high-quality academic medicine in a compassionate and equitable manner, while delivering a best-in-class work experience to every member of the team. We honor and appreciate the privilege of creating and sustaining healthier communities, one person and one community at a time. As the leading academic health system in New Jersey, we advance innovative strategies in high-quality patient care, education, and research to address both the clinical and social determinants of health.

RWJBarnabas Health aims to truly make a unique impact in local communities throughout New Jersey. From vastly improving the health of local residents to creating educational and career opportunities, this combination greatly benefits the state. We understand the growing and evolving needs of residents in New Jersey—whether that be enhancing the coordination for treating complex health conditions or improving community health through local programs and education.

Equal Opportunity Employer

• Paid Time Off (PTO)
• Medical and Prescription Drug Insurance
• Dental and Vision Insurance
• Retirement Plans
• Short & Long Term Disability
• Life & Accidental Death Insurance
• Tuition Reimbursement
• Health Care/Dependent Care Flexible Spending Accounts
• Wellness Programs
• Voluntary Benefits (e.g., Pet Insurance)
• Discounts Through our Partners such as NJ Devils, NJ PAC, Verizon, and more!

RWJBarnabas Health is an Equal Opportunity Employer