Transaction Coordinator

HomeServices of America; Fairfax (VA); On-site; USD 45,000 - 60,000; Full time

Job summary

A leading company in real estate is seeking a Transaction Coordinator to assist agents through all necessary tasks from contract ratification to closing. The ideal candidate will have experience in real estate administration, strong communication skills, and a keen attention to detail, ensuring smooth transaction processes. This role offers a competitive salary and a comprehensive benefits package.

Benefits

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

Paid Vacation (PTO)

401(k) with employer match

Flexible Spending Account

Employee Assistance Program (EAP)

Qualifications

• Previous experience as a transaction coordinator preferred.
• Familiarity with contract documents and transaction timelines.
• Strong attention to detail and ability to manage multiple transactions.

Responsibilities

• Coordinate all required tasks from contract ratification until closing.
• Review documents for missing initials and signatures.
• Schedule photography appointments and inspections.

Skills

Communication

Time-management

Attention to detail

Education

Experience in real estate administration

Tools

Microsoft Office

Adobe

Job description

The Transaction Coordinator assists agents with coordinating all required tasks from contract ratification until closing.

Key Responsibilities:

• Review documents for missing initials and signatures
• Using electronic signature platform obtain any missing initials and signatures
• Open a file in our transaction platform and record all pertinent information and upload documents
• Deliver paperwork to lender, title, agent, cooperating agent, office and client
• Enter listing, upload photos and disclosures into MLS
• Schedule photography appointment, inspections, final walk through and settlement
• Track all contingency dates and deadlines, send reminder emails
• Maintain contact with agent, title company, lender, cooperating agent and clients
• Order sign installation and removal

Performance Expectations:

• Meet all performance and behavior expectations outlined in the company performance appraisal form or communicated by management.
• Perform responsibilities as directed, achieving desired results within expected time frames and with a high degree of quality and professionalism.
• Establish and maintain positive and productive work relationships with all staff, customers, and business partners.
• Demonstrate the behavioral and technical competencies necessary to effectively complete job responsibilities. Take personal initiative for technical and professional development.
• Follow the company HR Policy, the Code of Business Conduct and all subsidiary and department policies and procedures, including protecting confidential company information, attending work punctually

Qualifications:

• Previous experience as a transaction coordinator or in real estate administration preferred.
• Familiarity with contract documents, disclosures, and transaction timelines.
• Excellent communication and time-management skills.
• Proficient in Microsoft Office, Adobe, and cloud storage platform
• Strong attention to detail and the ability to manage multiple transactions simultaneously.

We offer a full suite of benefits including Medical, Health Savings Account, Dental, Vision, Life Insurance, Paid Vacation (PTO), 401(k) with employer match, Flexible Spending Account, and Employee Assistance Program (EAP)

Equal Opportunity Employer

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.