Transaction Coordinator

Compass Real Estate - Peninsula; California (MO); On-site; USD 43,394,000 - 47,816,000; Full time

Benefits offered by this job

Bonuses

Medical insurance

401(k) plan

Paid time off

Commuter program

Vision insurance

Job summary

Compass is seeking a Transaction Coordinator to support the Contract to Close team, handling document tracking, contract processing, and deadline management for real estate transactions in California. The role interfaces with lenders and title attorneys to ensure smooth settlements and high levels of compliance.

In this position, you will maintain confidentiality, digest complex contracts, and provide timely responses to agent inquiries about commissions.

Qualifications

• California real estate laws knowledge required or preferred.
• Experience with California real estate forms (SFAR, PRDS, Local Area Disclosures).
• Ability to digest detailed contracts and maintain confidentiality.

Responsibilities

• Handle document tracking for a high volume of real estate transactions (approx. 25–30 closings/mo).
• Process contracts accurately and promptly with a focus on detail.
• Manage deadlines and timelines for contract-to-close workflows.
• Validate compliance and commission records in company systems.
• Support agents with inquiries on commissions, deductions, and calculations.
• Collaborate with sales managers and other support teams to assist agents.

Skills

Real estate knowledge

Attention to detail

Confidentiality

Communication skills

Education

BA/BS degree preferred

Tools

DocuSign

Google Suite

CTM

Job description

At Compass, our mission is to help everyone find their place in the world. Founded in 2012, we’re revolutionizing the real estate industry with our end-to-end platform that empowers residential real estate agents to deliver exceptional service to seller and buyer clients.

Please note: This position will require you to be in the local office 2x per month.

As a Transaction Coordinator, you will join the Contract to Close team, which oversees all administrative details throughout the contract process, freeing agents to focus on building client relationships and growing their business. Our Transaction team members are experienced in real estate and serve as the first point of contact for all parties involved, ensuring a smooth path to settlement. From document preparation to deadline tracking to requesting online testimonials, your goal is to make life easier for agents and clients every step of the way. You will also work hand in hand with local lenders and title attorneys, bringing extensive experience and strong industry contacts to every contract you process.

At Compass, You Will

• Handle document tracking for a large volume of real estate transactions from listing to close, and/or contract to close, ensuring compliance with brokerage and legal requirements — averaging roughly 25-30 closings per month
• Ensure real estate contracts are processed properly and promptly, with a focus on the details
• Manage and track contract deadlines to ensure all timelines are met
• Navigate company systems to validate the accuracy of compliance and commission records
• Provide support to Agents in response to inquiries regarding commission payouts, deductions, and commission calculations
• Collaborate with sales managers and other support teams to offer outstanding support to the agents

What We're Looking For

• Real estate license preferred
• Strong knowledge of the real estate laws in California and familiarity with standard real estate forms used in California (SFAR, PRDS, and Local Area Disclosures)
• In-depth knowledge of Real Estate Transaction Coordination and Compliance
• DocuSign, Google Suite, CTM
• Strong written, quantitative, verbal, and presentation skills
• Ability to digest detailed contracts and make informed decisions based on content
• Ability to maintain strict confidentiality of agents' contracts
• Work independently and collaboratively in a team environment
• Customer service-oriented personality
• Impeccable attention to detail and problem-solving skills
• B.A. or B.S. degree preferred

Compensation:

The base pay range for this position is $31.25 - $34.71/hr; however, base pay offered may vary depending on job-related knowledge, skills, and experience. Bonuses may be provided as part of the compensation package, in addition to a full range of benefits. Base pay is based on market location. Minimum wage for the position will always be met.

Perks That You Need To Know About

Participation in our incentive programs (which may include eligible cash, equity, or commissions). Plus paid vacation, holidays, sick time, parental leave, and recharge leave; medical, tele-health, dental and vision benefits; 401(k) plan; flexible spending accounts (FSAs); commuter program; life and disability insurance; Maven (a support system for new parents); Carrot (fertility benefits); UrbanSitter (caregiver referral network); Employee Assistance Program; and pet insurance.

Do your best work, be your authentic self.

At Compass, we believe that everyone deserves to find their place in the world — a place where they feel like they belong, where they can be their authentic selves, where they can thrive. Our collaborative, energetic culture is grounded in our Compass Entrepreneurship Principles and our commitment to diversity, equity, inclusion, growth and mobility. As an equal opportunity employer, we offer competitive compensation packages, robust benefits and professional growth opportunities aimed at helping to improve our employees' lives and careers.

Notice for California Applicants

Los Angeles County Fair Chance Notice