Training Systems & Compliance Coordinator

Merit Restorations; Purcellville (VA); On-site; USD 55,000 - 85,000; Full time

Job summary

Merit Restorations in Purcellville, VA, is seeking a Training Systems & Compliance Coordinator to support the Director of Training & Compliance. This role serves as the operational control tower for Merit’s training and compliance functions, maintaining systems, records, certifications, and reporting that give visibility into readiness and risk.

Based at Corporate with hybrid work, the coordinator ensures up-to-date credentials, tracks requirements, and surfaces gaps early.

Qualifications

• Experience coordinating training programs and compliance records.
• Familiarity with credential management and reporting.

Responsibilities

• Administer Merit University and learning systems, including accounts and progress reporting.
• Maintain the master Development Funnel and track 30/60/90 milestones.
• Manage credential records (IICRC and others) and renewals, with lookahead reporting.
• Maintain a TPA & Carrier Requirements Matrix and surface gaps or risk.
• Produce dashboards and reports to support training interventions and outcomes.

Job description

Welcome to Merit Restorations. We specialize in mitigating and rebuilding residential and commercial properties damaged by fire, water, storms, and other disasters. We partner with leading insurance carriers and handle everything from emergency cleanup to complete rebuilds, with a focus on safety, integrity, and advocacy. As entrepreneurs, we take full ownership of the work we do and the families we serve. At Merit, our purpose is simple and non-negotiable: we work together as a team so we can change lives. Teamwork is the foundation of everything we do-because teamwork creates impact, and impact changes lives. We exist to help people, and the only way we do that at the highest level is by moving as one team, aligned in mission, values, and execution.

Why we exist

We exist for two families. The families we serve and the families inside this company. When we work together and serve our clients at the highest level, both families win.

As the Training Systems & Compliance Coordinator for Merit Restorations, you will be working directly for the Director of Training & Compliance. This position serves as the operational control tower for Merit's Training & Compliance function, maintaining the systems, records, development tracking, certifications, program requirements, and reporting that give Merit clear visibility into employee readiness and compliance risk.

This is a full-time position based at Corporate, with hybrid work as appropriate.

The Coordinator keeps the department proactive rather than reactive by maintaining accurate information, surfacing upcoming requirements, and identifying exceptions before they become business problems - always working to answer one question: do we know what is required, who is qualified, what is coming due, who is developing, and where performance is beginning to drift.

This position surfaces the gap; Training & Compliance decides the intervention, the Restoration Training Specialist develops the employee, and the Branch Manager owns execution and accountability, with the Coordinator tracking the result.

Accordingly, this role does not own employee performance management, field coaching or competency decisions, Training & Compliance strategy, or carrier/TPA relationship ownership. What it does own is the visibility - surfacing the gap early and tracking it through to resolution.

Other duties may be assigned.

ESSENTIAL DUTIES & RESPONSIBILITIES

• Merit University & Learning Systems Administer Merit University and associated learning systems, including employee accounts, licenses, assignments, learning paths, assessments, and training histories. Manage new-user setup, deactivation, duplicate-account cleanup, approved course versions, and routine LMS support. Produce completion, overdue, assignment, and exception reporting.
• 30/60/90 Development Control Maintain the master Development Funnel: Orientation 30 Days 60 Days 90 Days Proficiency. Track upcoming assessments, competency gates, overdue requirements, missing validation, and development status. Provide actionable look-ahead reporting to trainers, BOCs, Branch Managers, and leadership, while Trainers and Operations remain responsible for competency decisions.
• Certification & Credential Management Maintain companywide IICRC and other required credential records by employee, branch, role, and service line. Monitor renewals and expirations, maintain documentation, and produce 60-/90-day look-ahead reporting. Maintain branch certification heat maps and identify credential gaps, coverage concerns, and succession risk.
• TPA & Carrier Compliance Maintain a centralized matrix of TPA and carrier requirements by program, branch, and service line. Track requirements such as initial contact, inspection timing, estimate upload/accuracy, Digital Review, documentation, milestones, QA, customer communication, cycle time, and required training. Document confirmed program changes, coordinate updates into Training & Compliance resources, and surface developing compliance gaps or negative trends.
• Early Warning, Acquisition Support & Reporting Maintain simple RED / YELLOW / GREEN exception reporting that tells leaders what needs action now, what is approaching, and what is on track. Support acquisitions and new branches with employee rosters, LMS setup, role-path mapping, certification inventory, cohort scheduling, and 30/60/90 tracking. Maintain accurate Training & Compliance data, recurring dashboards, and reporting that supports analysis of training interventions and operational outcomes.
• Maintain confidentiality and continually improve Training & Compliance workflows, reporting, and system efficiency. Produce and maintain Merit's core recurring outputs: Development Funnel Report, 30/60/90 Development Lookahead, IICRC/Certification Heat Map, 60/90-Day Certification Lookahead, TPA & Carrier Requirements Matrix, Merit University Completion Report, Training & Compliance Exception Repor