Training Specialist

Indian Creek Foundation; Souderton (Montgomery County); On-site; USD 55,000 - 65,000; Full time

Job summary

Indian Creek Foundation is seeking a Training Specialist to ensure staff complete required trainings and to maintain compliance. You will develop the training calendar, coordinate with departments for scheduling, and lead trainings you are qualified to deliver.

You will maintain your own certifications, issue certifications, and grade exams. The role also involves introducing new topics and training staff to stay current with HIPAA/OSHA standards.

Qualifications

• Associates degree required; Bachelor’s preferred.
• Minimum 1 year of staff training experience with individuals with disabilities and/or mental health disorders.
• Strong written and oral communication; organizational and teamwork skills.

Responsibilities

• Develop and maintain training calendar and schedules.
• Lead trainings for which qualified; coordinate with departments and vendors.
• Manage certifications, grading of exams, and records.
• Introduce new topics and ensure HIPAA/OSHA compliance.

Skills

Written communication

Verbal communication

Organizational skills

Teamwork

HIPAA/OSHA knowledge

Microsoft Office proficiency

Driver's license

Education

Associates degree

Bachelor’s degree preferred

Tools

Access database

Job description

The Training Specialist is an experienced trainer with at least 1 year working with individuals with disabilities and/or mental health disorders. In this role, you will be responsible for ensuring that our staff is trained in all skills and topics required by the government and Indian Creek Foundation. You will develop the training calendar, coordinate with departments for scheduling, lead trainings for which you are qualified, and contract with outside vendors for other required trainings.

You will be responsible for maintaining your own certifications as well as issuing certifications and grading exams as needed. We will also rely on you to introduce new topics for training as they become relevant.Willing to be trained as a Red Cross CPR/FA and Medication Administration instructor.The Training Specialist enjoys working with people and adapting to variety within their day, has excellent communication skills, and is able to maintain a complex training schedule that keeps our agency in compliance at all times.

Education/Training:

Associates degree in a related field required. Bachelor’s degree preferred.

Experience

Minimum 1 year of experience in staff training and in working with individuals with developmental disabilities and/or mental health disorders.

Basic Skills

• Excellent written and oral communication skills
• Organizational and interpersonal skills
• Ability to work in a team environment
• Skills to handle sensitive and confidential situations and documentation
• Customer service and time management skills
• Proficient in Microsoft programs
• Valid driver’s license with a clear three-year driving record

Physical Requirements

• Bend, stoop, sit, stand, and reach
• Lift items weighing 50 pounds or less
• Satisfactory completion of post-offer pre-employment physical exam and drug test as required

Equipment/Machine Operations

Must maintain skills necessary to safely and efficiently operate the following equipment and machines used in the performance of this job:

• Computer (must be proficient in the use of email and Microsoft Word and Excel)
• CPR Mannequins
• Automated External Defibrillator (AED)
• Various other equipment and supplies
• Train agency staff in all required trainings. This may include, but is not limited to CPR/AED, First Aid, Safe and Positive Approaches, Fire Safety, Driver Safety, and HIPAA/OSHA Compliance.
• Assist in the coordination of Agency Trainings. This includes registrations, cancellations, attendance, and record keeping. This also includes coordination with ICF employees and contractors.
  • Maintain input of Agency training records. Information is recorded in Access database.
  • Obtain and maintain all training outlines that are submitted by training instructors.
• Create, coordinate, and distribute training calendar each quarter. This includes communicating with all instructors to receive specific dates and times to conduct trainings. This also includes creating registrations sheets for each training, reserving all rooms in which trainings will take place, communicating with IT to upload calendar, and listing trainings on the company intranet.
• Assist in training management staff in Professional Development.
• Assist in Medication Administration training.
• Grade certification tests, including CPR, First Aid, Safety Techniques, and Driver Safety.
• Assist in design and development of computer-based and multimedia curriculum.
• Demonstrate knowledge and compliance with HIPAA/OSHA standards. Responsible for being the instructor for Compliance/HIPAA training. Ensure that training material is up to date.
• Attend training to ensure that certifications are current.
• Update training Bulletin Boards with pertinent and relevant training information.
• Design, develop, and schedule training for individuals served periodically.
• Contact outside agencies to develop program resources, arrange room space, put up flyers on bulletin boards, register participants, and arrange publicity in employee newsletter and intranet throughout the year.
• Meet on-going training requirements to maintain current Instructor certifications.
• Perform other duties as assigned.

Standard Requirements

• Completion and clearance of a criminal background check and a child abuse clearance.
• Supports the Mission and values of Indian Creek Foundation and the program.
• Is knowledgeable of resident rights and ensures an atmosphere which allows for the privacy, dignity, and well-being of all individuals served in a safe, secure environment.
• Supports, cooperates with, and implements specific procedures and programs for:
  • Safety, including universal precautions and safe work practices, established fire/safety plans, report and/or correct unsafe working conditions, equipment repair, and maintenance needs.
  • Confidentiality of all data, including individuals served, employee, and operations data.
  • Compliance with all regulatory requirements and agency policies as required by Human Resources, licensing, and funding agencies.
  • Demonstrate knowledge and compliance with HIPAA standards.
  • Conducts oneself in a professional manner when representing Indian Creek Foundation.
• Functions as a member of the Team:
  • Cooperates and works together with all co-workers, plans and complete job duties with minimal direct supervision and appropriate judgment.
  • Uses tactful and appropriate communications in all situations.
  • Reports and follows up regarding reported complaints, problems, and concerns with appropriate personnel.
  • Promotes positive public relations with individuals served, family members, other team members, and community.
  • Completes requirements for training, acceptable attendance, dress codes including personal hygiene and other work duties as assigned.
• Complete all documentation to ensure compliance with all regulations and agency policies.
• Exhibits behavior as set forth by the Code of Conduct in performance of their duties.
• Completes annual compliance HIPAA training and exhibits behavior as set forth by the Code of Compliance in performance of duties.

Job Location

Cowpath Road – main campus with occasional time spent at residential group homes