Training Materials Admin II- MYR

Smart1 Management; Myrtle Beach (SC); On-site; USD 52,000 - 75,000; Full time

Job summary

Smart1 Management Solutions in Myrtle Beach, SC, seeks a Training Materials Administrator to support the CTS team, partnering with SAIC for FAA training services. You will handle office administration, data management, and travel and payroll processing as needed.

The ideal candidate has five years of experience with Windows and MS Office, can access government databases, and produce error-free reports. Strong organizational and communication skills are essential to succeed.

Qualifications

• US Citizenship required with ability to obtain Public Trust clearance.
• Five years of experience operating Windows and MS Office applications (Word, Excel, PowerPoint, Access).
• Ability to enter and extract information from designated government database programs.
• Ability to format and produce high-quality, error-free documents.
• Strong interpersonal skills and the ability to work independently.

Responsibilities

• Perform and coordinate an office’s administrative activities.
• Coordinate travel arrangements and payroll processing.
• Access, enter, and extract information from government databases as needed.
• Prepare interview packages and assist recruitment processes.
• Plan meetings and organize files; monitor expenditures and procedures.

Skills

US Citizenship

Public Trust clearance

MS Office proficiency

Windows

Independent work

Tools

MS Office Suite

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Myrtle Beach, SC, US

2 days ago Requisition ID: 1072

Smart1 Management Solutions is a premier women-owned small business (8a) that provides technical and management expertise to support mission critical objectives. We partner with federal, state, and local agencies to solve their challenges and deliver solutions that generate the most value.

We are currently looking for a Training Materials Administrator (TMA)to join our Controller Training Solutions (CTS) team, partnering with SAIC at the Jacksonville ATCT (ZJX)supporting air traffic controller training services for the Federal Aviation Administration (FAA).

The Training Materials Administrator is responsible for a variety of administrative and clerical duties necessary to run an organization. These duties include but are not limited to: (1) performing and coordinating office administrative activities including storing, retrieving, and integrating information for dissemination to staff and clients (2) appropriately and confidentially, when necessary, accessing, entering, and extracting information from designated government databases and (3) occasionally coordinate travel arrangements, as well as process payroll and approve timesheets.

The ideal candidate must possess a strong working knowledge of a variety of office equipment, such as fax machines, photocopiers, scanners, and videoconferencing and telephone systems, and be proficient with computers to create spreadsheets, compose correspondence, manage databases; and create error-free reports and documents.

Additional duties may include, but need not be limited to

• Performing and coordinating an office’s administrative activities
• Negotiating with vendors to purchase supplies, manage areas such as stockrooms and retrieve data from various sources
• Serve as information and communication managers for an office
• Plan/schedule meetings and appointments
• Organize and maintain paper and electronic files
• Manage projects, conduct research, and disseminate information by using the telephone, mail services, websites, and e-mail.
• Monitor administrative activities, and ensure compliance with administrative procedures, rules, regulations, and statutes.
• Review the efficiency of administrative procedures within the office and recommend improvements.
• Monitor expenditures and receipts; ensuring expenditures are coded in compliance with funding source restrictions and tracking requirements. Recommend solutions for problems or unique situations to the supervisor.
• Assist Hiring Manager in preparing interview packages and correspondence for instructional candidates. This position will support the operational efforts of recruitment requests by verifying the accuracy of position information, scope, and duration of recruitment; reviewing and making suggestions to improve selection criteria, interview questions, and rating devices; evaluating applicant education and experience to verify applicant meets minimum qualifications; and reviewing internal selection process to determine if all procedural requirements have been met.
• Calculate or audit timesheets, monitor instruction time and pay differential including a variety of standard premium pay such as overtime, shift differentials, hazard, recall, and standby; review and correct calculations and coding completed by other staff.

Qualifications

Required Qualifications

• US Citizenship is required with the ability to obtain and maintain a Public Trust clearance
• Five (5) years of experience operating Windows and associated Microsoft Office applications, including MS Word, Excel, PowerPoint, Access, etc.
• The capability to enter and extract information from designated Government database programs as required by the authorized Training Administrator (TA).
• The ability to format and produce high-quality and error-free documents in response to program requirements.
• The Training Materials Administrator must also possess strong interpersonal skills and the ability to work independently.

Desired Skills And Experience

• Administrative experience in a government facility.
• Certification
• This position does not require FAA certification.