Training Initiatives Project Coordinator/Trainee*

SAN-Bernardino-Count; San Bernardino (CA); On-site; USD 60,000 - 85,000; Full time

Job summary

San Bernardino County’s Performance Education & Resource Centers (PERC) seeks a Training Initiatives Project Coordinator Trainee to lead complex initiatives from concept to closeout. You'll coordinate timelines, procurement, vendors, budgets, and executive reporting, partnering with county departments and external partners.

The role combines project management, event planning, and organizational development support, with an emphasis on designing engaging events and delivering administrative and

Qualifications

• Education: Bachelor's degree in public/business administration, behavioral/social science, accounting/finance or other relevant field.
• Experience: 18 months of full-time equivalent experience supporting management or professional level administrative services staff in areas related to project management OR event planning.
• Educational substitution: Four additional years of experience in project management, event planning, or related areas can substitute for the degree.
• Ideal candidate designs engaging, thoughtful, and well-structured events, while managing operational and analytical components.

Responsibilities

• Coordinate multiple PERC projects, create plans, milestones, timelines and status-tracking.
• Lead major events planning: venues, schedules, vendor coordination, logistics.
• Manage procurement tasks and contracts; track timelines and approvals.
• Facilitate planning meetings with teams, departments and partners.
• Support staff development and organizational learning initiatives.
• Prepare reports and admin materials for Board approval when needed.

Skills

Project management

Event planning

Budget tracking

Vendor coordination

Education

Bachelor's degree in public/business administration

Job description

The Performance Education & Resource Centers (PERC) is seeking a Training Initiatives Project Coordinator/Trainee* to provide project management, with creative design and delivery of services to support departmentwide learning initiatives, special projects, and staff development events. This position plays a key role in supporting organizational development, innovative event design, procurement, and operational coordination.

The Coordinator/Trainee will serve as a project lead responsible for moving complex initiatives from concept through implementation and closeout by coordinating timelines, procurement activities, vendors, budgets, logistics, communications, deliverables, and executive‑level reporting while working collaboratively with PERC leadership, program staff, fiscal staff, County departments, and external partners.

Key Duties and Responsibilities

• Project Management & Oversight: Manage multiple concurrent PERC projects, programs, and events; develop project plans, milestones, timelines, deliverables, assignments, and status‑tracking mechanisms. Monitor progress, identify risks or gaps, coordinate follow‑up, and ensure projects remain on schedule while integrating creative approaches that enhance project quality and participant engagement.
• Event & Program Coordination: Lead the administrative and operational planning of major PERC events and initiatives, including venue/facility planning, room configurations, schedules, run‑of‑show development, vendor coordination, materials, equipment, participant logistics, staffing plans, and day‑of‑event operations. Events should reflect thoughtful design that supports learning objectives and attendee engagement.
• Procurement & Contract Coordination: Coordinate project‑related requisitions, bids, quotes, proposals, purchase requests, contracts, and other procurement documentation. Track procurement timelines and required approvals and work with appropriate County staff to ensure processes and documentation are completed accurately and timely.
• Vendor Management: Serve as a primary point of contact for vendors supporting assigned projects and events. Coordinate scopes, schedules, deliverables, facility access, equipment, services, deadlines, and project expectations; confirm vendor commitments and monitor completion of agreed‑upon services.
• Meeting & Stakeholder Coordination: Facilitate project planning meetings with internal teams, County departments, leadership, vendors, and external partners. Develop agendas, document decisions and action items, assign follow‑up responsibilities, and monitor completion.
• Training & Organizational Development Support: Support the design and implementation of departmental training plans, staff development initiatives, and organizational development projects. Contribute creative ideas for formats, agendas, and participant engagement while conducting needs analyses and supporting associated administrative and analytical tasks.
• Administrative Support: Prepare reports, correspondence, records, recommendations, procurement documentation, and other administrative materials, including information necessary to support Board formal County approval processes when applicable.

Official Title

Staff Analyst II and Staff Analyst II Trainee

For more detailed information, refer to the Staff Analyst II or Staff Analyst II Trainee job description.

Conditions of Employment

Travel: Travel throughout the County may be required and employees will be required to make provisions for such transportation.

Pre-Employment Process: Applicants must pass the pre‑employment process, which includes fingerprinting, prior to appointment.; candidate selected for law enforcement departments, public safety positions, or positions where legally required, must pass a more stringent background check.

Sponsorship: San Bernardino County is not able to consider candidates who will require visa sponsorship at the time of application or in the future.

Promotion: Incumbents in the class of Staff Analyst II Trainee are eligible for promotion to Staff Analyst II upon meeting the minimum qualifications for Staff Analyst II and upon receipt of a satisfactory work progress report. Incumbents must be promoted within 24 months of hire or be terminated.

Education and Experience

Training Initiatives Project Coordinator Trainee*

Education: Bachelor's degree in public/business administration, behavioral/social science, accounting/finance or other relevant field of study.

- AND -

Experience: Eighteen (18) months of full‑time equivalent experience supporting management or professional level administrative services staff in areas related to project management OR event planning such as: supporting logistics, scheduling, contracts/procurement tasks for vendors and service providers; assisting with tracking project timelines or budgets, preparing reports, conducting basic data analysis, or supporting bid/proposal processes.

Training Initiatives Project Coordinator*

Education: Bachelor's degree in public/business administration, behavioral/social science, accounting/finance or other relevant field of study.

- AND -

Experience: Eighteen (18) months of full‑time equivalent professional level project management OR event planning experience with primary duties such as staff event coordination and project management, including planning, logistics, scheduling, managing contracts/procurement tasks, and tracking project timelines or budgets.

Educational Substitution

Applicants may substitute the bachelor’s degree with the following:

Four (4) years of additional experience supporting management or professional-level administrative staff in one or more of the following areas: project management; event planning; budget preparation/monitoring; fiscal/accounting functions; contracts, bids/proposals, or grant management; research and analytical studies; organizational or operational studies; data/statistical analysis and reporting; staffing analysis; and/or personnel management.

NOTE: The four (4) years of experience used for the educational substitution replaces only the bachelor’s degree requirement. Applicants must still have the full eighteen (18) months of required experience listed above to qualify.

The ideal candidate is someone who can design engaging, thoughtful, and well‑structured events, while also managing the operational and analytical components necessary for successful delivery.

Equal Employment Opportunity (EEO) / Americans with Disabilities Act (ADA): San Bernardino County is an Equal Employment Opportunity (EEO) and Americans with DisabilitiesAct (ADA) compliant employer, dedicated to ensuring equal employment opportunities for allemployees and applicants.

ADA Accommodation: If you have a disability and need accommodations during the testing process, please submit the Special Testing Accommodations Request Form (Download PDF) within one week of the recruitmentfiling deadline.

Veterans' Preference: Eligible veterans, their spouses, or widows/widowers who are not current County employees may receive additional Veterans' Preference points. For details and instructions on how to request thesepoints, please refer to the Veterans' Preference Information (Download PDF).