Training Event Specialist

Kiewit; Omaha (NE); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Comprehensive benefits

Job summary

Kiewit is seeking a Training Event Specialist to coordinate, plan and support execution of corporate training programs and events at the Omaha HQ. You will manage agendas, venues, transportation, meals and on-site logistics while maintaining vendor relationships and budgets.

Ideal candidates have 5+ years in hospitality or events, strong MS Office skills, and proficiency with meeting technology. The role requires attention to detail and excellent communication in a fast-paced, collaborative

Qualifications

• High school diploma or GED required; some college or degree preferred.
• 5+ years in hospitality, event planning, training department, marketing, sales or vendor support, or related field.
• Proficient Microsoft Office (Word, Excel, PowerPoint, Teams, Outlook) experience.
• Working knowledge of mobile devices, meeting technology and social media.

Responsibilities

• Coordinate, plan and support execution of corporate training programs and other events; manage agenda, logistics, venues, transportation and meals.
• Own Talent Development’s Cvent tool application; create and maintain event website details for attendees.
• Execute planned agendas, support learners, assist with facilitator setup and related duties.
• Handle printed materials, onsite meeting support, and coordinate with vendors (security, facilities, catering).

Skills

Communication skills

Detail oriented

Organizational skills

Time management

Customer service orientation

Education

High school diploma or GED

Some college or degree preferred

Tools

Microsoft Office

SharePoint

Cvent

Job description

Requisition ID: 181505

Job Level: Mid Level

Home District/Group: DHO HR Operations

Department: Human Resources

Market: Corporate Home Office

Employment Type: Full Time

Position Overview

We are adding an organized, detail oriented and resourceful individual to our team as a Training Event Specialist in our Talent Development department. In this role, you will coordinate, plan, and support execution of the corporate training programs and other corporate events as assigned. Responsibilities include vendor selection/coordination, detailed planning and execution, with ownership in budgeting & cost management. If you like working in a fast-paced environment, juggling lots of tasks - this is a great opportunity for you to work with a dynamic team, working on exciting programs while continuing to grow your career!

District Overview

HR Operations is an integral partner and service provider at Kiewit. In recent years, we have gone from decentralized HR groups to a unified, shared service team, with various HR Centers of Excellence. Our vision is to be a best-in-class international HR organization. Our Talent Development team is world class, supporting programs within Kiewit University, School and Corporate Events.

Location

This position is based in our Omaha Headquarters/Kiewit University location in Omaha Nebraska. This is not a remote or hybrid opportunity. Minimal travel may be required in the future for this role.

Responsibilities

Planning & Execution

• Partner with Talent Development leadership & School Advisors to provide high quality proactive planning for Corporate Training programs and other events as assigned, may include agenda creation/overall event logistics, venue selections, room setup coordination, transportation, meal / event order selection, and other related activities.

• Responsible for Talent Development’s Cvent tool application, including creating and maintaining event website details used by those attending Corporate Training sessions.

• Support Corporate Training programs by executing to the planned agenda, supporting learners and attendees, assisting with facilitator setup and other duties as applicable.

• Prepare printed or other materials as assigned.

• Provide onsite meeting support as assigned for other Corporate or Talent Development events.

• Communicate schedule and events with necessary vendors including on-site security staff, facilities and catering

Vendor Coordination

• Responsible for hotel vendor selection, performance and relationship.

• Submit hotel rooming lists, billing requirements and manage changes for Talent Development programs in Omaha and select regional events.

• Coordinate transportation for Talent Development programs.

• Set up and plan offsite meal events, team-building functions and other activities related to Talent Development programs.

• Assist in external consultant selection, communications and management as assigned.

• Maintain acceptable general survey results in all vendor related areas.

• Support other Kiewit University activities and events as assigned including occasional evening, weekend or regional events. Occasional domestic travel required.

Cost Management

• Work with Talent Development leadership and other team members to order necessary training materials and supplies in support of the facility and corporate training programs.

• Submit and track vendor invoices through accounting system.

• Reconcile department charges through Concur expense tool.

• Assist in budgeting, planning and accurately forecasting costs related to Corporate Training Programs.

• Meet or exceed budget unit costs through active management of program planning and execution.

• Exhibit frugality and care related to all company spending.

Meeting & Facility Support

• Provide support to trainings, meetings and events as assigned at Kiewit University.

• Provide meeting name tags, transportation arrangements and materials for other meetings as needed.

• Maintain extreme housekeeping by identifying, labeling and documenting the location of necessary materials for each Corporate program within the specified storage spaces.

Record Management and Retention

• Follow checklists and standards for execution support excellence of Talent Development programs.

• Document and follow opening, closing, planning and execution processes.

• Identify and propose solutions to optimize and streamline processes.

Qualifications

• High school diploma or GED required; some college or degree preferred.

• 5+ years’ work experience in hospitality services, event planning, training department, marketing, sales or vendor support, or other related field, where you are performing tasks similar to what is outlined above

• Proficient Microsoft Office (Word, Excel, PowerPoint, Teams and Outlook) experience.

• Working knowledge of mobile devices, meeting technology and social media.

• Key competencies required: excellent communication skills (verbal and written), customer service orientation/skills, detail orientation, organizational skills and time management, ability to juggle/manage multiple tasks effectively

• Able to demonstrate the ability to thoroughly plan and execute the plan with adequate follow through

Prefer the following skills/experience:

• Working knowledge of a Learning Management System (LMS) such as Success Factors, SAP, iOracle or Learn.com.

• Working knowledge of SharePoint and event management tools as well as the ability to analyze data and report/present on that data #LI-AK1

Other Requirements:

• Regular, reliable attendance

• Work productively and meet deadlines timely

• Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment.

• Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.

• Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required.

• May work at various different locations and conditions may vary.

We offer our fulltime staff employees a comprehensive benefits package that’s among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off.

Equal Opportunity Employer, including disability and protected veteran status.

Company: Kiewit