Trademark Paralegal Manager (Law Firm Experience)

SourcePro Search, LLC; Roseland (NJ); On-site; USD 85,000 - 120,000; Full time

Job summary

SourcePro Search, LLC is conducting a search for an experienced Trademark Paralegal Manager in New Jersey. The role requires at least 7 years of hands-on trademark paralegal experience, a bachelor’s degree and/or ABA-approved paralegal certification, and a track record in supporting U.S.

and international trademark matters. The successful candidate will lead a high-volume practice, mentor paralegals, oversee workflows and quality control, stay current on trademark law and tools, and serve as an

Qualifications

• 7+ years of hands-on trademark paralegal experience, preferably in a law firm.
• Bachelor’s degree and/or ABA-approved paralegal certification preferred.
• Advanced experience supporting U.S. and international trademark prosecution, maintenance, and portfolio management.
• Ability to lead, mentor, and manage trademark paralegals with training and workflow management.

Responsibilities

• Lead, mentor, and manage a team of trademark paralegals, including onboarding and performance oversight.
• Oversee workflows, quality control, and utilization in a high-volume practice.
• Support U.S. and international trademark prosecution, maintenance, and portfolio management.
• Manage Madrid Protocol filings and coordinate with foreign counsel on strategy and recordals.

Skills

Leadership

Mentoring

Training

Workflow management

Trademark law knowledge

Education

Bachelor’s degree

ABA-approved paralegal certification

Tools

Docketing software

Job description

We are conducting a search for an experienced Trademark Paralegal Manager with at least 7 years of hands-on trademark paralegal experience, ideally in a law firm. A bachelor’s degree and/or ABA-approved paralegal certification is preferred. The ideal candidate will bring strong, advanced experience supporting U.S. and international trademark prosecution, maintenance, enforcement, and overall portfolio management.

What You'll Do:

The ideal candidate will combine deep substantive trademark paralegal experience with leadership and operational oversight responsibility to support an established high-volume practice. This role will manage and mentor trademark paralegals, oversee workflows and quality control, stay current on trademark law and tools, and serve as a key operational partner to attorneys and clients on U.S. and global trademark matters.

Leadership, Training, and Practice Management

• Lead, mentor, and manage a team of trademark paralegals, including onboarding, training, workload allocation, and quality control.
• Serve as a subject-matter resource on U.S. and international trademark practice, staying current on legal developments, procedural changes, and industry tools and platforms.
• Develop and deliver training on advanced trademark prosecution, clearance, enforcement, and portfolio management topics.
• Oversee administrative and supervisory functions, including timesheet review, utilization tracking, and participation in performance evaluations.
• Drive continuous improvement initiatives, including workflow optimization, SOPs, templates, and technology adoption in collaboration with attorneys and docketing.
• Partner closely with attorneys to anticipate staffing needs, manage deadlines, and ensure consistent, high-quality service across matters.

Trademark Practice Support

• Oversee and perform U.S. and global trademark clearance, including review of full search reports, risk assessment, and prepare client-ready summaries.
• Manage and support complex U.S. trademark prosecution and maintenance matters, including drafting applications, Office Action responses, and evidence of use for large portfolios.
• Support TTAB proceedings and enforcement matters, including oppositions, cancellations, counterfeit programs, online takedowns, and customs recordations.
• Manage Madrid Protocol filings and large-scale international portfolios, coordinating directly with foreign counsel on prosecution strategy, oppositions, renewals, and recordals.
• Manage foreign prosecution workflows, including instructions, POAs, translations, notarizations/legalizations, and deadline monitoring.
• Configure, review, and manage trademark watch services; oversee infringement research and reporting.
• Support transactional trademark matters, including M&A diligence, portfolio audits, chain-of-title remediation, and post-closing integration.
• Prepare and file U.S. copyright applications and support copyright diligence.
• Support domain name portfolio management, WHOIS investigations, and UDRP/URS proceedings.

What You'll Bring:

• Minimum of 7 years of relevant trademark paralegal experience, preferably in a law firm environment.
• Bachelor’s degree from an accredited college and/or paralegal certification from an ABA-approved program preferred.
• Advanced experience supporting U.S. and international trademark prosecution, maintenance, enforcement, and portfolio management.
• Proven ability to lead, mentor, and manage trademark paralegals, including training, workflow management, and modeling a team culture.
• Strong knowledge of U.S. trademark law, USPTO practice, and international trademark procedures, including the Madrid Protocol.
• Expertise in trademark clearance analysis, including review of search reports, risk assessment, and client ready summaries.
• Experience managing high volume, complex trademark portfolios with competing deadlines.
• Ability to support TTAB proceedings, enforcement matters, and anti counterfeiting initiatives
• Strong process improvement, organizational, and project management skills
• Excellent written and verbal communication skills and the ability to partner effectively with attorneys and clients
• High level of attention to detail, judgment, and discretion in handling confidential matters