Trademark Docket Specialist

Fenwick & West; Palo Alto (CA); Hybrid; USD 76,000 - 108,000; Full time

Benefits offered by this job

Healthcare

Life Insurance

Health Savings Accounts

Flexible Spending Accounts

Wellbeing

Job summary

Fenwick & West is seeking a Trademark Docket Specialist to maintain US and international trademark portfolios within a docketing system. The role ensures timely deadlines, supports attorneys and paralegals, and adheres to client and firm protocols.

This position can be based in any US office with west coast hours, offering a hybrid schedule and one day on-site weekly. The role involves daily docketing, reviewing documents for critical dates, coordinating with teams, and performing research

Qualifications

• Minimum 2 years of trademark docketing experience in a law firm or corporate IP department preferred.
• Associate or bachelor’s degree in a related field preferred.

Responsibilities

• Perform daily docketing of trademark prosecution, maintenance, and enforcement deadlines with precision and adherence to established procedures.
• Review incoming trademark documents and correspondence to identify critical dates, status changes, and action items.
• Maintain client-specific docketing requirements using industry-standard docketing software.
• Respond promptly to inquiries from attorneys, paralegals, and staff regarding docket entries and deadlines.
• Conduct online research using USPTO, WIPO, and other trademark databases to verify status and gather relevant information.
• Generate and distribute customized reports and queries from the docketing system for internal and client use.
• Process and route incoming trademark-related mail and electronic communications.
• Assist with special projects, data integrity audits, and system clean-up initiatives.
• Support electronic filing and document management, including uploading documents to client extranets and internal systems.
• Collaborate with team members to ensure compliance with firm policies and client guidelines.
• Perform other related duties as assigned.

Skills

Trademark docketing experience

Attention to detail

Analytical skills

Communication skills

Organization

MS Office

Confidentiality

Education

Associate or bachelor’s degree in related field

Tools

WebTMS

Symphony

IPFolio

Microsoft Office

Job description

Job Description Summary

The Trademark Docket Specialist is responsible for accurately maintaining U.S. and international trademark portfolios within the docketing system. This role ensures timely tracking of deadlines, compliance with client and firm protocols, and supports attorneys and paralegals in managing trademark prosecution, maintenance, and enforcement activities.

Job Description Summary

The Trademark Docket Specialist is responsible for accurately maintaining U.S. and international trademark portfolios within the docketing system. This role ensures timely tracking of deadlines, compliance with client and firm protocols, and supports attorneys and paralegals in managing trademark prosecution, maintenance, and enforcement activities. This position can be based in any of our U.S. office locations (must be able to work west coast hours), and offers a hybrid schedule, requiring one day on-site per week in office with the possibility of additional required in-office days depending on business and client needs. The work schedule for this position will be 40 hours per week (non-exempt), Monday - Friday, from 9:00 am - 6:00 pm.

Job Description

• Perform daily docketing of trademark prosecution, maintenance, and enforcement deadlines with precision and adherence to established procedures.


• Review incoming trademark documents and correspondence to identify critical dates, status changes, and action items.


• Maintain client-specific docketing requirements using industry-standard docketing software.


• Respond promptly to inquiries from attorneys, paralegals, and staff regarding docket entries and deadlines.


• Conduct online research using USPTO, WIPO, and other trademark databases to verify status and gather relevant information.


• Generate and distribute customized reports and queries from the docketing system for internal and client use.


• Process and route incoming trademark-related mail and electronic communications.


• Assist with special projects, data integrity audits, and system clean-up initiatives.


• Support electronic filing and document management, including uploading documents to client extranets and internal systems.


• Collaborate with team members to ensure compliance with firm policies and client guidelines.


• Perform other related duties as assigned.

Desired Skills & Qualifications

• Strong understanding of U.S. and international trademark procedures; familiarity with Madrid Protocol and global trademark systems preferred.


• Proficiency with automated docketing platforms (e.g., WebTMS, Symphony, IPFolio) and ability to adapt to new technologies.


• High level of accuracy and attention to detail with excellent proofreading and organizational skills.


• Strong analytical skills for reviewing legal documents and managing complex trademark portfolios.


• Effective communication skills, including clear written and verbal correspondence.


• Ability to prioritize multiple tasks, meet strict deadlines, and work independently in a fast-paced environment.


• Proficiency in Microsoft Office Suite (Excel, Outlook, Word); experience with document management systems a plus.


• Commitment to confidentiality and compliance with data security standards.


• Experience with trademark docketing software and electronic filing systems strongly preferred.


• Familiarity with USPTO and international trademark databases.

Reporting to the Trademark Docket Manager, the ideal candidate will have a minimum of 2 years of trademark docketing experience in a law firm or corporate IP department preferred. Associate or bachelor’s degree in a related field preferred.

Benefits And Compensation Details

At Fenwick, we believe that our partners and employees are our most important asset. Helping you and your families achieve and maintain good health - physical, emotional, and financial - is the reason we offer a comprehensive benefit program. We provide benefits to eligible employees under plans such as Healthcare, Life Insurance, Health Savings Accounts, Flexible Spending Accounts, and Wellbeing. Except as otherwise required by law, temporary employees are generally not entitled to these benefits.

The Anticipated Range For This Position Is

$76,000 - $107,500

Depending on the role, the actual base salary offered may depend upon a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job.

A discretionary bonus for eligible employees may also be available based on performance. Additional information about employee eligibility for benefits and discretionary bonus will be made available upon request.