Trademark Docket Specialist

Fenwick & West LLP; Palo Alto (CA); Hybrid; USD 76,000 - 108,000; Full time

Benefits offered by this job

Health Insurance

Life Insurance

HSA (Health Savings Account)

FSA (Flexible Spending Account)

Wellbeing programs

Discretionary bonus

Job summary

Fenwick & West LLP seeks a Trademark Docket Specialist to maintain U.S. and international trademark portfolios in the docketing system, tracking deadlines and supporting attorneys in prosecution, maintenance and enforcement activities.

This hybrid role requires 1 day on-site per week in a West Coast office with west coast hours, 40 hours per week from 9:00 am to 6:00 pm, Monday to Friday. A minimum of 2 years' docketing experience and proficiency with docketing platforms is preferred.

Qualifications

• Minimum 2 years of trademark docketing experience in a law firm or corporate IP department.
• Strong understanding of U.S. and international trademark procedures, including Madrid Protocol.
• High accuracy, proofreading and organizational skills; ability to work independently.

Responsibilities

• Perform daily docketing of trademark prosecution, maintenance, and enforcement deadlines.
• Review incoming trademark documents to identify critical dates and action items.
• Maintain client-specific docketing requirements using standard docketing software.
• Respond to inquiries from attorneys, paralegals, and staff regarding deadlines.
• Conduct online research using USPTO, WIPO and other trademark databases.
• Generate and distribute customized reports and queries from the docketing system.
• Process and route trademark-related mail and electronic communications.
• Assist with data integrity audits and system clean-up initiatives.
• Support electronic filing and document management; collaborate with team members.

Education

Associate or Bachelor's degree in a related field

Tools

WebTMS

Symphony

IPFolio

Job description

Job Description Summary

The Trademark Docket Specialist is responsible for accurately maintaining U.S. and international trademark portfolios within the docketing system. This role ensures timely tracking of deadlines, compliance with client and firm protocols, and supports attorneys and paralegals in managing trademark prosecution, maintenance, and enforcement activities. This position can be based in any of our U.S. office locations (must be able to work west coast hours), and offers a hybrid schedule, requiring one day on-site per week in office with the possibility of additional required in-office days depending on business and client needs. The work schedule for this position will be 40 hours per week (non-exempt), Monday - Friday, from 9:00 am - 6:00 pm.

Job Description

Perform daily docketing of trademark prosecution, maintenance, and enforcement deadlines with precision and adherence to established procedures. Review incoming trademark documents and correspondence to identify critical dates, status changes, and action items. Maintain client-specific docketing requirements using industry-standard docketing software. Respond promptly to inquiries from attorneys, paralegals, and staff regarding docket entries and deadlines. Conduct online research using USPTO, WIPO, and other trademark databases to verify status and gather relevant information. Generate and distribute customized reports and queries from the docketing system for internal and client use. Process and route incoming trademark-related mail and electronic communications. Assist with special projects, data integrity audits, and system clean‑up initiatives. Support electronic filing and document management, including uploading documents to client extranets and internal systems. Collaborate with team members to ensure compliance with firm policies and client guidelines. Perform other related duties as assigned.

Desired Skills & Qualifications

Strong understanding of U.S. and international trademark procedures; familiarity with Madrid Protocol and global trademark systems preferred. Proficiency with automated docketing platforms (e.g., WebTMS, Symphony, IPFolio) and ability to adapt to new technologies. High level of accuracy and attention to detail with excellent proofreading and organizational skills. Strong analytical skills for reviewing legal documents and managing complex trademark portfolios. Effective communication skills, including clear written and verbal correspondence. Ability to prioritize multiple tasks, meet strict deadlines, and work independently in a fast‑paced environment. Proficiency in Microsoft Office Suite (Excel, Outlook, Word); experience with document management systems a plus. Commitment to confidentiality and compliance with data security standards. Experience with trademark docketing software and electronic filing systems strongly preferred. Familiarity with USPTO and international trademark databases. Reporting to the Trademark Docket Manager, the ideal candidate will have a minimum of 2 years of trademark docketing experience in a law firm or corporate IP department preferred. Associate or bachelor’s degree in a related field preferred.

Benefits and Compensation Details

At Fenwick, we believe that our partners and employees are our most important asset. Helping you and your families achieve and maintain good health - physical, emotional, and financial - is the reason we offer a comprehensive benefit program. We provide benefits to eligible employees under plans such as Healthcare, Life Insurance, Health Savings Accounts, Flexible Spending Accounts, and Wellbeing. Except as otherwise required by law, temporary employees are generally not entitled to these benefits. The anticipated range for this position is: $76,000 - $107,500 Depending on the role, the actual base salary offered may depend upon a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job. A discretionary bonus for eligible employees may also be available based on performance. Additional information about employee eligibility for benefits and discretionary bonus will be made available upon request.

Our Story

For more than five decades, Fenwick & West has helped some of the world's most recognized companies become, and remain, market leaders. From emerging enterprises to large public corporations, our clients are leaders in the technology, life sciences and cleantech sectors and are fundamentally changing the world through rapid innovation. Having worked alongside such progressive and cutting edge companies for so long, our culture has come to reflect the entrepreneurial spirit of our client base. Unlike traditional law firms, we move at our clients’ speed and have earned the reputation as a go‑to law firm for growing companies that need insightful, strategic counsel to help tackle the challenging issues that arise when the law cannot keep up with their pace of innovation. With the same passion for excellence and innovation reflected in our client base, our firm is making revolutionary changes to the practice of law through substantial investments in proprietary technology tools and processes. Our clients demand and deserve new ways to receive best-in-class legal services more effectively. At Fenwick, we are proud to be shaping our legal services to do just that. We are proud to have been named one of the Best Places to Work in the Bay Area for the twelfth year. Fenwick & West LLP is an Equal Opportunity Employer, and, as such, conducts all employment‑related activities without regard to unlawful consideration of race, religion, color, marital status, national origin, age, sex, disability, sexual orientation or gender identity, gender, genetic characteristics or any other classification protected by applicable local, state or federal employment discrimination laws. We are committed to providing equal employment opportunities for all. If you require reasonable accommodation to complete a job application, pre‑employment testing, or a job interview, please contact [e-mail] or [e-mail]. At the discretion of the recruiting department, we accept submissions by agency recruiters when a fee agreement has been established between the firm and the agency. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. To view our privacy policy click here.