Trademark and Copyright Specialist

Hogan Lovells Cadwalader; Washington (District of Columbia); On-site; USD 95,000 - 125,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) retirement plan

Paid time off

Job summary

Hogan Lovells Cadwalader US LLP’s Intellectual Property Practice seeks a Trademark and Copyright Specialist with a minimum of five years’ experience to join its Washington, D.C. office and international TACT team. The role covers U.S.

and international prosecution, portfolio management, and coordination with clients and foreign counsel. Responsibilities include filing trademark and copyright applications, maintaining dockets, and supporting TTAB and enforcement efforts.

Qualifications

• Five (5)+ years of trademark and copyright prosecution support experience.
• Billing experience, including electronic billing, preferred.
• Ability to meet deadlines under very tight time constraints.
• Bachelor’s degree required or equivalent combination of education and work experience.

Responsibilities

• Prepare and file trademark applications and related submissions with the USPTO.
• Prepare and file copyright applications with the US Copyright Office.
• Manage daily docket tracking for domestic and international matters.
• Provide support for TTAB opposition and cancellation proceedings.
• Coordinate with foreign counsel, clients and internal teams.
• Prepare client cost estimate spreadsheets and routine correspondence.

Skills

Trademark prosecution

Copyright prosecution

Billing experience

Deadline driven

Team collaboration

Education

Bachelor's degree

Tools

Corsearch

Job description

Hogan Lovells Cadwalader US LLP’s Intellectual Property Practice seeks a Trademark and Copyright Specialist with a minimum of five years’ experience with trademark and copyright matters to join its Washington, D.C. office and internationally-renowned trademark, advertising, copyright, and technology ("TACT") team. Our team counsels some of the world’s most recognized brands to protect, grow, and enforce valuable intellectual property assets across industries and global jurisdictions.

The Trademark and Copyright Specialist will support all aspects of U.S. and international trademark and copyright prosecution, maintenance, enforcement, and portfolio management, including preparing and filing applications and post-registration submissions, managing domestic and foreign dockets, coordinating with clients and foreign counsel, and ensuring compliance with all filing deadlines. The role also includes supporting TTAB proceedings, conducting trademark searches and IP due diligence, preparing reports and cost estimates, communicating with the USPTO and U.S. Copyright Office, and assisting attorneys with portfolio strategy and client counseling. This is a billable position requiring accurate and timely submission of matter-attributable billable hours. Other responsibilities include a variety of IP-related administrative tasks. Importantly, this position requires proactively completing tasks and following through with speedy resolution of issues with minimal supervision, including the ability to meet deadlines under tight time constraints and other demands.

Responsibilities

TRADEMARK AND COPYRIGHT PROSECUTION

• Prepare and file trademark applications, extensions of time, statements of use, notices of allowance, combined affidavits, renewals, responses to office actions and requests for information, ownership or name changes, post-publication amendments, powers of attorney, petitions, assignments, recordation of security interests, and other necessary prosecution-related submissions with the U.S. Patent and Trademark Office in compliance with USPTO guidelines, and reporting filings to clients.
• Prepare and file copyright applications, requests for reconsideration, assignment, ownership or name changes, recordations of security interests, and other necessary prosecution-related submissions with the U.S. Copyright Office in compliance with USCO guidelines, and reporting filings to clients.
• Responsible for daily tracking, review and clearance of trademark and copyright prosecution docket for both foreign and domestic matters insuring all statutory and non-statutory deadlines are met without fail and provide timely reminders to attorneys and clients regarding upcoming deadlines as needed.
• Provide U.S. and international trademark and copyright prosecution, maintenance and enforcement support.
• Assist with all aspects of TTAB opposition and cancellation proceedings, including finalization and filing of documents with the TTAB, creation of exhibits and preparation and organization of evidence.
• Communicate with foreign counsel, colleagues and clients regarding international trademark prosecution and maintenance.
• Preparing client cost estimate spreadsheets.
• Prepare routine correspondence and documents for attorney review, including monthly portfolio reports.
• Confirm the status of trademark cases with the USPTO, including direct communications with USPTO examining attorneys, post-registration specialists, and Assignment Branch employees.
• Draft search queries, generate and review global trademark search reports, and prepare draft analysis of search reports for attorney review, using Corsearch.
• Conduct IP due diligence searches and review and revise corporate documentation related to same.
• Respond timely to all attorney requests.

ADMINISTRATIVE

• Act as an advocate for the TACT practice; Support the TACT practice by identifying and proposing innovative solutions to any IP or firm-wide areas for improvement and then following through on associated action items to completion.
• Review and submission of trademark-related third-party invoices and USPTO deposit account fees.
• Maintain tracking documents for client portfolios to indicate matters, status and deadlines.
• Assist with researching issues relating to monthly client billing, such as client inquiries, estimates, budget tracking, or invoice discrepancies.
• Demonstrate knowledge of the firm’s culture, practices, business, and structure.
• All members of the firm are encouraged to participate in our global Responsible Business program.
• Other duties and projects as assigned.

Required Skills & Qualifications

• Five (5)+ years of trademark and copyright prosecution support experience required.
• Billing experience, including electronic billing, preferred.
• Responsible for completing tasks proactively and following through with the resolution of issues with minimal supervision.
• Ability to meet deadlines under very tight time constraints and other demands.
• Strong interpersonal skills and the ability to work seamlessly with a small team.
• Excellent oral and written communication skills.
• Flexible attitude and the ability to deal well with changing assignments and priorities.
• Ability to multitask and take initiative to seek out new responsibilities.
• Bachelor’s degree required or equivalent combination of education and work experience.

HOURS

Core hours are Monday through Friday, 9:00 a.m. – 5:30 p.m., including one hour for lunch. Must be flexible for overtime.

In D.C., the expected base salary range for this role is $95,000 - $124,500 per year.

This range reflects a good‑faith estimate of pay at the time of posting; the actual compensation offered may vary depending on factors such as the candidate’s qualifications. Employees in this role are also eligible for benefits offered by the firm, subject to applicable plan terms and conditions, which currently include medical, dental, and vision insurance; a 401(k) retirement plan; and paid time off. Please review this link for more information regarding employee benefits in the United States.

This job description sets forth the responsibilities of this position and may be changed from time to time as shall be determined.

Hogan Lovells Cadwalader is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, age, national origin, disability, sexual orientation, gender identity or expression, marital status, genetic information, protected Veteran status, or other factors protected by law.

Hogan Lovells Cadwalader complies with federal and state disability laws and makes reasonable accommodations for applicants and candidates with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, please contact our Benefits Department at [e-mail].

All vacancies are open to direct applicants. Recruitment agencies; please be advised that we have a preferred supplier list in place for all roles.