Trade Marketing Coordinator

Les vergers Boiron; United States; Hybrid; USD 52,000 - 76,000; Full time

Benefits offered by this job

Medical, Dental & Vision Insurance

401(k)

25 Paid Holidays

Life Insurance

Employee Assistance Program

Job summary

Boiron Americas is seeking a Distributor Marketing Support professional in New York City. This hybrid role requires 2-3 days in-person at the Boiron Americas office, with occasional travel for events.

You will support trade marketing activities across distributors, customers, events, campaigns, POS materials, and sales-support initiatives, coordinating assets, materials, inventory, and vendor coordination. Working with the Head of Marketing and Sales team, you’ll manage graphic requests, POS

Qualifications

• Bachelor’s degree in Marketing, Business, Communications, Hospitality, Graphic Design, or related field.
• 1–3 years professional experience in marketing, trade marketing, sales support, project coordination, hospitality, food & beverage, or a similar environment.
• Experience coordinating projects with multiple stakeholders.
• Strong administrative and organizational experience.
• Experience using Canva or similar design tools.
• Experience working with graphic designers or creative agencies is a plus.
• Experience supporting events or trade shows is a plus.
• Experience within food, beverage, hospitality, or consumer goods is strongly preferred.
• French and / or Spanish language proficiency a plus.

Responsibilities

• Serve as a day-to-day Marketing contact for distributor requests related to product assets, images, logos, sell sheets, campaign materials, and other approved marketing resources.
• Monitor distributor websites to ensure Boiron product listings, imagery, descriptions, and brand assets remain current and accurate.
• Coordinate distributor-specific marketing requests, promotions, campaign needs, and deadlines. Follow up on open requests and ensure projects are completed accurately and on time.
• Coordinate brand campaign assets, deadlines, materials, product information, and partner deliverables for Boiron-led marketing and sales campaigns.
• Distribute approved product images, logos, sell sheets, specifications, campaign materials, and other marketing assets to internal sales team and relevant partners.
• Maintain organized libraries of approved marketing assets and campaign materials.
• Monitor US brand website to ensure Boiron product listings, imagery, descriptions, and brand assets remain current and accurate.
• Monitor the general company inbox and website inquiries for product sample requests; coordinate with Operations and Sales on sample shipments.
• Maintain day-to-day admin and accurate inventory records for POS materials, event assets, samples, collateral, branded items, and other marketing materials.
• Monitor stock levels and coordinate replenishment and reorders as needed.
• Coordinate shipments of marketing materials to Sales Managers, distributors, customers, events, and other partners.
• Maintain organized records of orders, shipments, inventory movement, and related costs.
• Identify opportunities to improve inventory organization, ordering processes, and distribution efficiency.
• Coordinate day-to-day graphic design requests with Boiron Americas’ external or internal graphic design resources.
• Prepare clear project briefs, gather required information and assets, communicate deadlines, and track projects through completion.
• Serve as the first-line reviewer of graphic projects for accuracy, completeness, formatting, and adherence to the project brief.
• Maintain organized records of active projects, final files, source files, and approved assets.
• Create or adapt simple marketing materials in Canva and/or Adobe Creative Suite, including invitations, menus, event signage, simple sales materials, and other templated assets as needed.
• Support planning and execution of trade shows, customer events, distributor events, sales meetings, culinary activations, and other Boiron Americas events.
• Coordinate event materials, POS, signage, menus, invitations, product needs, shipments, and other logistical requirements.
• Maintain event checklists, timelines, shipping deadlines, and material inventories.
• Support onsite event setup, execution, and breakdown; travel as needed
• Assist with post-event organization, inventory returns, expense tracking, and event recaps.
• Maintain organized project trackers, calendars, asset libraries, distributor records, and marketing documentation.
• Support preparation of marketing presentations, reports, sales-support materials, and internal documents as needed.
• Assist with vendor coordination, invoices, budget tracking, and administrative processes as needed.
• Identify opportunities to improve trade marketing workflows, organization, and execution efficiency.

Skills

Communication skills

English fluency

Organization & time management

Detail oriented

Proactive / responsive

Food & beverage interest

Education

Bachelor’s in Marketing, Business, Communications, Hospitality, Graphic Design or related field

Tools

Microsoft Office

Canva

Adobe Creative Cloud

Project management tools

Inventory management platforms

CRM / distributor platforms

Digital asset management platforms

Job description

1. Distributor Marketing Support

Location / Working Arrangement:

Hybrid New York City based. 2-3 days a week in-person at the Boiron Americas office required, with occasional travel for events and business needs.

ROLE PURPOSE

The Trade Marketing Coordinator supports the execution and administration of Boiron Americas’ trade marketing activities across distributors, customers, events, campaigns, point-of-sale materials, and sales-support initiatives.

This position reports to the Head of Marketing, Boiron Americas and works closely with the Sales team, Culinary team, Global/HQ Marketing, distributors across North America, vendors, and external graphic design partners.

KEY RESPONSIBILITIES

1. Distributor Marketing Support

• Serve as a day-to-day Marketing contact for distributor requests related to product assets, images, logos, sell sheets, campaign materials, and other approved marketing resources.

• Monitor distributor websites to help ensure Boiron product listings, imagery, descriptions, and brand assets remain current and accurate.

• Coordinate distributor-specific marketing requests, promotions, campaign needs, and deadlines. Follow up on open requests and ensure projects are completed accurately and on time.

2. Boiron Marketing & Sales Support

• Coordinate brand campaign assets, deadlines, materials, product information, and partner deliverables for Boiron-led marketing and sales campaigns. Ensure accuracy and consistency of product information, imagery, branding, and messaging across trade-facing materials.

• Distribute approved product images, logos, sell sheets, specifications, campaign materials, and other marketing assets to internal sales team and relevant partners. Maintain organized libraries of approved marketing assets and campaign materials.

• Monitor US brand website to help ensure Boiron product listings, imagery, descriptions, and brand assets remain current and accurate.

• Monitor the general company inbox and website inquiries for product sample requests; coordinate with Operations and Sales on sample shipments.

3. POS Inventory, Ordering & Logistics

• Maintain day-to-day admin and accurate inventory records for POS materials, event assets, samples, collateral, branded items, and other marketing materials. Monitor stock levels and coordinate replenishment and reorders as needed.

• Coordinate shipments of marketing materials to Sales Managers, distributors, customers, events, and other partners.

• Maintain organized records of orders, shipments, inventory movement, and related costs.

• Identify opportunities to improve inventory organization, ordering processes, and distribution efficiency.

4. Graphic Project Coordination & Light Design

• Coordinate day-to-day graphic design requests with Boiron Americas’ external or internal graphic design resources. Prepare clear project briefs, gather required information and assets, communicate deadlines, and track projects through completion.

• Serve as the first-line reviewer of graphic projects for accuracy, completeness, formatting, and adherence to the project brief.

• Maintain organized records of active projects, final files, source files, and approved assets.

• Create or adapt simple marketing materials in Canva and/or Adobe Creative Suite, including invitations, menus, event signage, simple sales materials, and other templated assets as needed.

5. Trade Show / Event Support

• Support planning and execution of trade shows, customer events, distributor events, sales meetings, culinary activations, and other Boiron Americas events.

• Coordinate event materials, POS, signage, menus, invitations, product needs, shipments, and other logistical requirements.

• Maintain event checklists, timelines, shipping deadlines, and material inventories.

• Support onsite event setup, execution, and breakdown; travel as needed

• Assist with post-event organization, inventory returns, expense tracking, and event recaps.

ADDITIONAL RESPONSIBILITIES

• Maintain organized project trackers, calendars, asset libraries, distributor records, and marketing documentation.

• Support preparation of marketing presentations, reports, sales-support materials, and internal documents as needed.

• Assist with vendor coordination, invoices, budget tracking, and administrative processes as needed.

• Identify opportunities to improve trade marketing workflows, organization, and execution efficiency.

QUALIFICATIONS

• Ability to work regularly onsite in New York City.

• Ability to travel domestically as required.

• Availability for occasional evening and weekend events.

SKILLS AND CHARACTERISTICS

• Ability / experience with working on a remote team. Able to work independently while knowing when to escalat**e** for review or approval.

• Excellent written and verbal communication skills in English

• Excellent organizational and time-management skills. Ability to manage multiple projects and deadlines simultaneously.

• Strong attention to detail and accuracy

• Proactive, responsive, and action-oriented

• Interest in food, beverage, hospitality, or culinary industries

TECHNICAL TOOLS

• Microsoft Office (Excel, Word, Powerpoint)

• Canva

• Adobe Creative Cloud is a plus

• Project management / tracking tools

• Inventory or warehouse management platforms

• CRM / distributor platforms

• File-sharing and digital asset management platforms

EDUCATION / EXPERIENCE

• Bachelor’s in Marketing, Business, Communications, Business, Hospitality, Graphic Design, or related field required

• 1-3 years professional experience and/or internship in marketing, trade marketing, sales support, project coordination, hospitality, food & beverage, or a similar environment required

• Experience coordinating projects with multiple stakeholders

• Strong administrative and organizational experience

• Experience using Canva or similar design tools

• Experience working with graphic designers or creative agencies is a plus

• Experience supporting events or trade shows is a plus

• Experience within food, beverage, hospitality, or consumer goods is strongly preferred

• French and / or Spanish language proficiency a plus

Benefits

• Medical, Dental & Vision Insurance

• 401(k)

• 25 Paid Holidays

• Life Insurance

• Employee Assistance Program

Boiron Americas is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.