Trade Compliance Specialist

Pci Pharma Services; Rockford (IL); On-site; USD 46,000 - 52,000; Full time

Benefits offered by this job

Health insurance

401(k)

Paid time off

Flexible spending account

Job summary

PCI Pharma Services is seeking a logistics professional responsible for coordinating export shipments from the US to international destinations and preparing import paperwork for North American facilities. The role involves courier coordination, paperwork accuracy, and collaboration with project management and warehouse teams.

Responsibilities include ensuring accurate shipping documents, liaising with customers, and supporting global depot network strategy.

Qualifications

• Associate's Degree in a related field and/or 1-3 years related experience and/or training.
• Basic Mathematical Skills
• Basic Computer Skills: Ability to perform basic computer tasks and has the ability to operate common computer programs.
• Minimum Professional Proficiency: Ability to speak in a way that allows one to participate effectively in conversations and read standard items.
• Intermediate Reasoning: Ability to apply common sense to carry out instructions and handle multiple variables.

Responsibilities

• Manage the Priority Shipping log and coordinate daily cross-functional meetings for shipment setup and dispatch.
• Ensure all necessary paperwork related to shipment requests is included with orders for proper pick and pack.
• Create commercial invoice templates and prepare shipment-specific versions for licenses or purposes.
• Liaise with internal and external customers to ensure accurate information in requests.
• Follow up on delivery confirmation of shipments via the courier.
• Coordinate communication between distribution project management and warehouse to expedite processing.

Skills

Basic Math skills

Basic Computer Skills

Professional communication

Intermediate reasoning

Education

Associate's Degree in a related field

Job description

Life changing therapies. Global impact. Bridge to thousands of biopharma companies and their patients.

We are PCI.

Our investment is in People who make an impact, drive progress and create a better tomorrow. Our strategy includes building teams across our global network to pioneer and shape the future of PCI.

The primary functions of this position are to perform all tasks related to the exportation of shipments from the US to various international destinations, including, but not limited to, the shipping paperwork, the courier booking, and coordination with the project management teams. Additionally, they will perform paperwork review and preparation for the clearance filing of import shipments into North American facilities, review and approve IRT specifications, and assist with Global Depot Network strategy planning and setup.

Essential Duties:

• Manage the Priority Shipping log and facilitation of daily cross-functional meetings to ensure proper shipment set-up and dispatch
• Ensure that all necessary paperwork related to the shipment request has been included with the order sent to the floor for proper pick and pack of the materials.
• Create commercial invoice templates and prepare shipment-specific or proforma (if applicable) versions for specific shipments or import licensing purposes.
• Liaise with internal and external customers to ensure correct information is contained in the request to adequately process the shipment.
• Follow up on delivery confirmation of shipments via the selected courier.
• Initiate/Facilitate communication between the distribution project manager and the warehouse, when required to solve issues and/or ensure expedited processing of international or priority shipments.
• Understand the current Courier Selection Strategy and schedule pick-up of international shipments with the properly selected courier, or with a customer-designated courier.
• Liaise with external personnel to obtain authorization for dispatch and confirmation of import permission
• Understand PCI’s Global Depot Network strategy, and be able to assist Quotation Development with determination of study-specific strategies
• Assist Distribution Project Management with the setup of necessary Global Depots
• Be able to provide designated customs brokers with required information necessary for entry filing on import shipments to PCI’s North America locations, including, but not limited to, HTS Codes, FDA Product Codes, CBP designations, and USDA licensing
• Support Trade Compliance team workload across multiple PCI locations
• This position may require overtime and/or weekend work.
• Knowledge of and adherence to all PCI, cGMP, and GCP policies, procedures, and rules.
• Attendance to work is an essential function of this position
• Performs other duties as assigned by Manager/Supervisor.

Qualifications: The requirements listed below are representative of the knowledge, skill, and/or ability required for the stated position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Required:

• Associate's Degree in a related field and/or 1-3 years related experience and/or training.
• Basic Mathematical Skills
• Basic Computer Skills: Ability to perform basic computer tasks and has the ability to operate common computer programs.
• Minimum Professional Proficiency: Ability to speak in a way that allows one to participate effectively in various conversations. Ability to read various types of standard items addressed to general readers.
• Intermediate Reasoning: Ability to apply common sense understanding to carry out instructions that may be furnished in written, oral, or diagram form. Ability to deal with problems that involve several concrete variables in standardized situations.

Preferred

• Ability to follow instructions and respond to management direction.
• Ability to identify and resolve problems in a timely manner.
• Ability to exhibit sound and accurate judgment.
• Ability to demonstrate attention to detail.

The hiring rate for this position is $46,080 -$51,840 plus eligibility for an annual performance bonus. Final offer amounts are determined by multiple factors including but not limited to specific and relevant experience, education, credentials, geography, and subject matter expertise. PCI offers full-time employees a competitive benefits package that includes paid time off, health insurance coverage (including dental and vision), flexible spending account, and 401(k).

Equal Employment Opportunity (EEO) Statement:

PCI Pharma Services is an Equal Opportunity/Affirmative Action Employer. We do not unlawfully discriminate on the basis of race, color, religion, age, sex, creed, national origin, ancestry, citizenship status, marital or domestic or civil union status, familial status, affectional or sexual orientation, gender identity or expression, genetics, disability, military eligibility or veteran status, or any other protected status.

At PCI, Equity and Inclusion are at the core of our company’s purpose: Together, delivering life-changing therapies. We are committed to cultivating an inclusive workplace by holding ourselves accountable to the highest standards of understanding, fairness, respect, and equal opportunity - at every level. We envision a PCI community where everyone can belong and grow, and we strive to bring this vision to reality by continuously and intentionally assessing our people practices, policies and programs, marketing approach, and workplace culture.