Trade Administrator

Affinity Group, Sales & Marketing Agency; City of Albany (NY); Hybrid; USD 30,000 - 36,000; Full time

Job summary

Affinity Group is seeking an organized Administrative Coordinator to provide continuous service to manufacturers, customers, and personnel in the Affinity Northeast Region. You will ensure accurate setup and processing of distributor and manufacturer programs, sales reporting, and cost changes, while navigating multiple systems.

In this hybrid role, you will support sales teams and client managers, renew programs, enter data, and communicate transparently with stakeholders.

Qualifications

• Previous customer service experience is a plus.
• Experience in the Regional System experience is extremely advantageous.

Responsibilities

• Represent Affinity in an ethical and professional manner.
• Provide favorable, continuous trade management support and answer requests using provided tools.
• Support sales efforts and client managers.
• Submit program and pricing requests; set up and distribute programs.
• Renew expiring programs and submit for approvals.
• Enter trade data into designated systems per client specifications.
• Maintain timely communication with internal and external stakeholders.
• Assist Customer Service Specialist with information and paperwork.
• Filing electronically and in hard copies using SharePoint.

Skills

Communication

Problem solving

Influence

MS Office

SharePoint

Self-starter

Detail oriented

Adaptability

Tools

MS Office Suite

Word

Excel

PowerPoint

Outlook

SharePoint

Job description

Position Summary

Provide continuous service to the manufacturers, customers, and personnel of Affinity Northeast Region. Ensure accurate, timely and complete set up and processing of Distributor & Manufacturer Programs, Sales Reporting, Cost Changes etc. Work collaboratively with others to achieve timely completion of requested tasks. Must be comfortable navigating multiple system platforms.

Position Summary

Provide continuous service to the manufacturers, customers, and personnel of Affinity Northeast Region. Ensure accurate, timely and complete set up and processing of Distributor & Manufacturer Programs, Sales Reporting, Cost Changes etc. Work collaboratively with others to achieve timely completion of requested tasks. Must be comfortable navigating multiple system platforms.

Essential Functions

• Represent Affinity in an ethical and professional manner.
• Provide favorable, continuous trade management support. Answer all questions and requests by using the tools provided. Follow through from start to finish on all questions and requests.
• Support all sales efforts set forth by the management staff, clients, and customers.
• Support all Client Manager and Account Executives.
• Complete and submit program and pricing requests.
• Set up agreed upon programs and distribute to all parties involved.
• Renew expiring programs and submit for approvals.
• Enter all trade administrative data into designated systems based on clients' specifications.
• Be available to internal and external stakeholders
• Filing- electronic and hard copies utilizing Share Point.
• Assist Customer Service Specialist with information and paperwork necessary.
• Respond in a timely manner to any request for information from management, sales, clients and/or customers.
• Follow instructions provided by each individual manufacturer to ensure their needs are being met.
• Transparent and timely communication with internal and external stakeholders
• Other duties as assigned and requested.

Education And Experience

• Previous customer service experience is a plus.
• Experience in the Regional System experience is extremely advantageous.

Knowledge, Skills And Abilities

• Flexible and able to manage adversity and change.
• Microsoft office suite experience with emphasis on Word, Excel, PowerPoint, Outlook and Share Point.
• Strong communication, influence, and problem-solving skills.
• Basic Technology skills communicating through email, phone, and text messaging.
• Self-starter with entrepreneurial spirit and committed to being the best.
• Detailed-oriented

Physical Requirements / Working Conditions

• Normal office environnement, desk position.
• Typical workday of Monday - Friday, 8:00am to 5:00pm.
• Hybrid - work performed in an Affinity Group office or, if authorized, from employee's remote workstation.

Pay Range $22-$26 per hour

The Affinity Group is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. All employment is decided on the basis of qualifications, merit, and business need.