TPWD - Administrative Assistant V (Office Manager) (00049335) - San Angelo

Texas Travel Industry Association; San Angelo (TX); On-site; USD 35,000 - 55,000; Full time

Job summary

An established industry player is seeking an Office Manager with a passion for customer service and administrative leadership. This role involves overseeing operations at a large state park, where you will manage personnel, handle budgets, and provide exceptional service to visitors. Your expertise in administrative support and budget management will be crucial as you work autonomously to ensure smooth operations. Join a dedicated team committed to conserving Texas's natural resources while enjoying a fulfilling career that offers a variety of benefits and opportunities for growth.

Benefits

Paid Time Off

Insurance

Retirement Plans

Training Opportunities

Qualifications

• Three years of administrative support experience with supervisory duties.
• Proficient in office practices and budget management.

Responsibilities

• Oversee operations at a state park, managing personnel and budgets.
• Prepare correspondence and reports, ensuring fiscal policies are followed.

Skills

Administrative Support

Customer Service

Budget Management

Supervisory Skills

Effective Communication

Education

High School Diploma or GED

College Coursework in Management

Tools

Microsoft Office

Virtual Meeting Platforms

Adobe

Job description

TPWD MISSION

To manage and conserve the natural and cultural resources of Texas and to provide hunting, fishing, and outdoor recreation opportunities for the use and enjoyment of present and future generations.

PLEASE NOTE:

All applications must contain complete job histories, including job title, employment dates (month/year), hours worked per week, employer name, supervisor's contact information, and a description of duties performed. Job and volunteer experiences should be listed in the work history section to meet minimum requirements. Part-time experience is prorated based on duration and hours worked. Indicate hours for part-time/seasonal work. Incomplete applications or those marked “See attached” or “See resume” will be rejected. If education is used to meet minimum requirements, a college transcript must be provided if selected for an interview.

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Work In Texas applicants must complete supplemental questions via CAPPS Recruit: https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en

Military Occupational Specialty Codes and preference details are provided, with links for more information:

• Job Classification and Service details
• Codes for Army, Navy, Coast Guard, Marine Corps, Air Force

Required documentation for military preference must be attached at application submission. For questions, visit https://tpwd.texas.gov/jobs/veterans/.

Benefits include paid time off, insurance, retirement plans, training, and more. For details, visit the Benefits page.

Hiring Contact: Michael Leon, [phone]

Work Address: San Angelo SP, 3900 Mercedes Ave., San Angelo, TX 76901

GENERAL DESCRIPTION

Seeking an Office Manager passionate about customer service and administrative leadership to oversee operations at a 7,400-acre state park. Responsibilities include disseminating information, managing personnel, handling budgets, purchasing, and supervising staff. Works under limited supervision with significant autonomy.

ESSENTIAL JOB DUTIES

1. Administrative Support (20%): Prepare and distribute correspondence, reports, and forms; respond to inquiries; conduct administrative reviews; operate email systems; coordinate meetings and presentations.
2. Purchasing, Budgeting (40%): Assist with budget data; monitor expenditures; maintain revenue and procurement records; ensure fiscal policies are followed.
3. Supervisory Duties (25%): Supervise staff performance; assist with hiring and onboarding; monitor timesheets and leave reports; coordinate access and equipment for new/separating employees.
4. Other Duties (10%): Provide customer service; perform additional assigned tasks; adhere to rules and procedures.

MINIMUM QUALIFICATIONS

High school diploma or GED; three years of administrative support experience; experience with filing, data editing, and report preparation; supervisory experience; valid driver’s license.

SUBSTITUTIONS AND PREFERRED QUALIFICATIONS

Up to two years of college coursework in management or related fields may substitute for experience; four years of administrative support; supervisory experience; customer service; knowledge of financial and budget management.

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge of office practices, procurement, HR, and Texas purchasing rules; proficiency in Microsoft Office, virtual meeting platforms, and Adobe; skills in training, budget management, and technical guidance; effective communication; ability to handle emergencies and evaluate systems.

WORKING CONDITIONS

Standard 8-hour workday, with possible overtime, travel, and operating a state vehicle. Dress and safety standards apply. Non-smoking policy enforced.

For more details, visit the Benefits page.

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