Top-Secret Administrative Support Analyst

Bart & Associates, LLC; Suitland (MD); On-site; USD 55,000 - 85,000; Full time

Benefits offered by this job

Health insurance

Dental coverage

Vision coverage

Life & AD&D

401(k) with company matching

Paid time off

Job summary

Bart & Associates, LLC is seeking a Top-Secret Administrative Support Analyst to join a federal contract in Suitland, MD. You will support the Joint Staff Declassification Branch with secretarial and administrative tasks, including action processing, courier coordination, database upkeep, and OSD liaison activities.

Qualified candidates must obtain a final Top-Secret clearance with SCI eligibility. Prior government or classified environment experience is preferred.

Qualifications

• Experience providing administrative support in a government or classified environment is preferred.
• Ability to manage multiple tasks with suspense deadlines and high accuracy.
• Strong communication and coordination with internal teams and external agencies.

Responsibilities

• Prepare and process action packages and courier responsibilities.
• Respond to inquiries regarding referral status and deadlines by the next business day.
• Assist with FOIA and MDR document searches and database maintenance.
• Provide escorts for non-cleared visitors and support secure operations.
• Maintain and analyze ADR data in the ADR database.

Skills

Organizational skills

Attention to detail

Secretarial support

Multi-tasking

Tools

Microsoft Office

Adobe

Job description

At B&A, we foster and embrace a distinct set of values that we live by and instill in all aspects of our organization: dedication, commitment, partnership, trust, and recognition. We have incorporated these values into successful delivery for our customers since 1988. B&A believes in ensuring its employees feel deeply connected to B&A, recognizing successes and hard work, and providing continuous opportunities to learn and grow. Our people are entrepreneurial thinkers that combine mindset, vision, and experience to drive value - not only to us as an organization, but to the clients we support. We promote a collaborative culture with our clients, and with each other, as one team working towards a common vision. We'd love for you to join our team!

Job Summary

B&A is looking for a Top-Secret Administrative Support Analyst to join a contract with a federal government client in support of an important mission. We are seeking an Administrative Support Analyst to join our team in Suitland, Maryland supporting the Joint Staff Declassification Branch (JSDB) within the Information Management Division (IMD). In this role, you will provide a wide variety of secretarial and administrative support to the Declassification Branch, including action processing, courier package preparation, database maintenance, and coordination with the Office of the Secretary of Defense (OSD), in accordance with Joint Staff policies and procedures.

Qualified applicants may be subject to a security investigation and must meet minimum qualifications for access to classified information.

Responsibilities

• Prepare hard copy packages for courier services and sign for incoming hard copy packages from the Office of the Secretary of Defense (OSD).
• Initiate and prepare Action Processing System packages for search and review.
• Respond to OSD queries regarding referral status, estimated completion dates, and missing document requests by close of the following business day.
• Prepare and provide responses for the OSD reconciliation list and provide recommended responses with rationale to Program Leads for OSD pre-coordination requests by close of the following business day.
• Prepare and send monthly open/close status reports to OSD for each process and conduct annual FOIA and MDR reports.
• Assist with internal FOIA and MDR document searches.
• Provide escorts for non-cleared visitors to IMD workspaces and conduct burn bag operations.
• Update and maintain the ADR database and analyze ADR boxes to extract and compile all requisite data.

Education and Experience

There is no formal degree requirement for this position. Prior administrative or clerical support experience, ideally within a government or classified environment, is preferred.

Required Skills

• Must be proficient in Microsoft Office and Adobe.
• Strong organizational skills and attention to detail, with the ability to manage multiple concurrent administrative tasks and suspense deadlines.
• Familiarity with records processing and database maintenance is preferred.

Security Clearance

Must possess a final and fully adjudicated Top-Secret clearance with SCI eligibility.

Physical & Work Environment Requirements

• Ability to remain stationary for extended periods while working at a computer.
• Frequently operate standard office equipment, including computers and telephones.
• Ability to communicate effectively in person, by telephone, video conference, and email.
• Occasionally move about the office and lift up to 20 pounds.
• Ability to work the assigned schedule with regular and reliable attendance.
• Ability to travel up to 10% as required.

More About B&A

Notable Clients

B&A has grown to be a company that is trusted by our clients for exceptional service, innovative solutions, and inspired employees. Our service extends through federal, state, and local Government, the private sector, and higher education. Some of our notable clients include Department of Homeland Security, U.S. Customs and Border Protection, U.S. Senate, U.S. Courts, U.S. Census Bureau, U.S. Navy, and more.

Benefits and Programs

B&A is proud to offer three robust individual and family medical plans to full-time employees, including a Health Savings Account (HSA) option as well as two tiers of dental coverage, vision, life & AD&D, disability, accident, hospital indemnity, and critical illness insurance. In addition to these benefits, B&A employees enjoy paid time off, B&A sponsored trainings and certifications, pet insurance benefits, commuter transit benefits and a free subscription to a virtual exercise platform (NEOU). B&A's 401(k) plan is available to all employees and includes a company matching contribution.

• The B&A Cares program: 30/60/90-day wellness check ins, personal development, financial management, and stress management seminars, and more
• A formal mentorship program
• Job shadowing and cross training opportunities
• Brand Ambassador program
• Employee Assistance Program (EAP) - Access to various support resources to include counseling, legal guidance, financial planning, and more
• Monthly teambuilding events
• B&A Annual Wellness Challenges: #StepWithB&A, #WalkDuringLunchWithB&A, #VolunteeringWithB&A, #ExerciseDuringLunchWithB&A, and more

At B&A, we place significant importance on improving the communities and lives of citizens across the nation through our involvement, technology expertise, and employees. B&A puts an emphasis on charitable efforts in the Northern Virginia area, including Capital Area Food Bank pantry drives, book donations, Hope for Henry Foundation events, and many more. In recognition of all these efforts, B&A has been named a Companies as Responsive Employers (CARE) award recipient by Northern Virginia Family Services and nominated by the Northern Virginia Chamber of Commerce for Outstanding Corporate Citizenship Award.

EEO

B&A provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. B&A complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy covers conduct occurring at B&A's offices, and other workplaces (including client sites) and all other locations where B&A is providing services, and to all work-related activities.

EEO is the Law

B&A participates in e-Verify. We provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS) with information from each new employee's I-9 Form to confirm work authorization.