TMD - Contract Specialist V (Contract Specialist)

Texas Department of Public Safety; Austin (TX); On-site; USD 50,000 - 90,000; Full time

Job summary

An established industry player seeks a highly skilled contract manager to oversee the procurement and contracting processes. In this senior-level role, you will define and monitor contracts, ensuring compliance with legal and regulatory standards. Your expertise will help streamline operations and enhance service delivery to support critical missions. This position offers a dynamic work environment where your contributions will directly impact the agency's ability to serve the Texas National Guard and the community. If you are a detail-oriented professional with a passion for contract management, this opportunity is perfect for you.

Benefits

Health Insurance

Vision Insurance

Dental Insurance

Life Insurance

Paid Vacation

Retirement Plan

Flexible Spending Accounts

Employee Assistance Program

Wellness Programs

Free Training Access

Qualifications

• 5 years of experience in procurement and contracting is required.
• Must possess CTCD and/or CTCM certification.
• Graduation from an accredited college is mandatory.

Responsibilities

• Oversee purchasing and contracting of goods and services.
• Monitor legal and regulatory requirements for procurement.
• Prepare and process contract documents and requisitions.

Skills

Contract Management

Procurement Methods

Vendor Research

Communication Skills

Attention to Detail

Education

Bachelor's Degree

Business Administration

Tools

Microsoft Office

CAPPS Financials

USAS

Job description

APPLICATIONS SHOULD BE COMPLETED ONLINE THROUGH CAPPS RECRUIT AT:
https://capps.taleo.net/careersection/ex/jobdetail.ftl?job=00048928

APPLICATIONS SUBMITTED THROUGH WORK IN TEXAS:
Applicants may submit applications through Work In Texas (WIT), however, applicants must complete the supplemental questions in CAPPS Recruit to be considered for the position. In order to complete the supplemental questions, please register and/or login to CAPPS Recruit and access your profile. Go to CAPPS Recruit to Sign In (Link: https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en)

Your job application must be complete and thorough including responding to all the supplemental questions. Your application must contain complete job histories, which includes job titles, dates of employment, name of employer and a description of duties performed. If this information is not submitted, your application may be rejected because it is incomplete. Resumes do not take the place of this required information.

NOTES TO THE APPLICANT:

TMD State Employees support the Texas Military Department by delivering critical services that enable the agency to meet its strategic goals. Your work will contribute to the support we offer our Texas National Guard members, thereby multiplying their capability to serve at home and abroad as missions dictate. The Texas Military Department provides a benefits package that includes, but is not limited to:

• Health insurance benefits (employee premiums are covered at 100%, family premiums at 50%)
• Optional Vision, Dental, Life, and Disability insurance at competitive rates
• Generous paid vacation, sick leave, and State and Federal holidays
• Defined benefit retirement structure known as a cash balance benefit, with a state match equal to 150% of the account balance at retirement and guaranteed earnings of at least 4% annually
• Additional voluntary retirement savings programs (Texa$aver 401(k) and 457 programs)
• Flexible spending account options for medical and childcare expenses
• Potential for modified work schedules including flex, compressed, or telework (position dependent)
• Free access to Camp Mabry Museum and historical structures
• Robust free training access through Texas Military Department’s Web-Based Learning Program
• Expansive Employee Assistance Program and complimentary counseling services
• Employee Wellness and Physical Fitness Programs

Military membership is not required for this position.

ABOUT US:

Our Agency: The Texas Military Department (TMD) is commanded by The Adjutant General of Texas, the state's senior military official appointed by the governor, and is comprised of the Texas Military Department (State & Federal Civilian Employees), the Texas Army National Guard (TXARNG), the Texas Air National Guard (TXANG), and the Texas State Guard (TXSG).

Our Vision: America’s premier state military organization comprised of professional mission-ready forces, fully engaged with our communities, and relevant through the 21st century.

Our Mission: Provide the Governor and the President with ready forces in support of state and federal authorities at home and abroad.

BRIEF POSITION SUMMARY

Performs highly advanced (senior-level) contract management work for the agency. Work involves overseeing the execution and administration of contracts by defining Statement of Work (SOW) and specification requirements, awarding, and monitoring established contracts. Prepares procurement and contract documents, maintains contract records of items purchased, received, prepared, and issued. May supervise the work of others. Reports to the Procurement Contract Manager and works under minimal supervision, with extensive latitude for the use of initiative and independent judgement.

WORK HOURS: Monday – Friday, 8 hours a day, 40 hours a week

ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES

• Oversees the purchasing and contracting of goods and services.
• Reviews and/or oversees the review of requisitions for completeness, accuracy, and compliance with applicable requirements and rules prior to processing a solicitation.
• Monitors legal and regulatory requirements pertaining to purchasing and/or contracting.
• Determines the most applicable and cost-effective procurement method for obtaining goods and services.
• Expedites Centralized Accounting and Payroll/Personnel System (CAPPS) requisitions as required and researches vendors for goods and services.
• Works with the program requesters and agency staff to coordinate or resolve procurement and contract issues.
• Reviews and processes assigned requisitions.
• Prepares Pricing Requests (PR), Invitations for Bid (IFB), Requests for Offers (RFO), and Requests for Proposals (RFP).
• Recommends annual contract awards and awards contracts.
• Conducts vendor research for goods/services and monitors contracts for vendor performance.
• Responds to phone and email requests from requesters and staff related to processing status of requisitions, purchase orders, and delivery of goods/services.
• Interacts with requesters concerning delivery, specifications, and other matters concerning products/services from vendors.
• Audits invoices and checks for accuracy, receipt of material, and compliance with purchase orders.
• Supports the development of purchasing program guidelines, procedures, policies, rules, or regulations.
• Supports the establishment of purchasing goals and objectives.
• Coordinates the monitoring and tracking of vendor performance.
• Performs related work as assigned.
• Attends work regularly and observes approved work hours in accordance with agency state employee policies and procedures handbook.
• May be required to perform duty in support of national emergencies, disasters, and other missions, to include holidays and weekends.

MINIMUM QUALIFICATION

EDUCATION:

• Graduation from an accredited four-year college or university is required (substitutions allowed).

PREFERRED EDUCATION:

• Graduation from an accredited college or university with major course work in business administration, financial management or related field is preferred.

SUBSTITUTION:

• Additional years of experience in contract management, the procurement of goods and services, or a closely related field may substitute for required education on a year-per-year basis.

EXPERIENCE:

• Five years of experience in procurement and contracting with a State of Texas agency, managing or overseeing the full lifecycle of the goods and services acquisition process is required.
• Must possess a Certified Texas Contract Developer (CTCD) and/or Certified Texas Contract Manager (CTCM) certification.
• Experience using Microsoft Office (such as Outlook, Word, or Excel) is required.

PREFERRED EXPERIENCE:

• Knowledge of CAPPS Financials, USAS, or similar financial systems that support procurement or contract administration activities is preferred.
• Experience participating in marketing, outreach, networking, or promotional initiatives is preferred.
• Experience with major maintenance, renovation, and construction contracts is preferred.

REGISTRATION, CERTIFICATION OR LICENSURE:

• Valid driver's license is required. *If not currently a Texas resident, must obtain a Texas Driver's License within 30 days after entering Texas as a new resident. A satisfactory driving record is required for operating state or personal vehicles to conduct agency business.

OTHER REQUIREMENTS:

• Selected candidate must pass federal security background investigation. The process includes a National Agency Check and Inquiry (NACI) and fingerprinting. New employees must complete and sign the Office of Personnel Management (OPM) Form SF85. Completed forms are submitted to the OPM for the background investigations.
• The Immigration Reform and Control Act of 1986 requires all new employees to present proof of eligibility to work in the United States within three (3) days of being hired. The Texas Military Department participates in E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee's Form I-9 to confirm work authorization.
• Upon hire with the State of Texas, males between the ages of 18 through 25 must provide proof of registration or exemption with the Selective Service. For further information, visit the Selective Service website at https://www.sss.gov/RegVer/wfVerification.aspx.

KNOWLEDGE, SKILLS AND ABILITIES

Knowledge of:

• contract monitoring, purchasing methods, and procedures
• contract and purchasing sources, prices, market factors, and product characteristics
• Comptroller Texas Administrative Rules (TAC), regulations, and policies
• Texas Government Codes (TGC) for procurement and contracting operations

Skill in:

• using Access, Excel, Word, USAS, CAPPS, and other automated procurement systems or databases
• communicating verbally in a clear and concise manner
• using office equipment such as copiers, printers, and fax machines

Ability to:

• plan, prioritize, and schedule
• assemble information and materials into logical order
• pay attention to details
• maintain system of adequate record keeping
• prepare reports within the required timeline
• interpret policies, procedures, and regulations
• work effectively as part of a team
• establish effective working relationships with supervisors and co-workers
• work in a military environment

PHYSICAL/WORKING CONDITIONS

Office work is generally performed in a sedentary office setting, involving sitting, standing and walking to perform job duties. Office work requires extensive use of a personal computer and telephone. This position may periodically require the ability to lift, carry, move and/or set up equipment and materials that weigh up to 25 pounds. Requires the ability to travel up to approximately 10% of the time.

MILITARY EMPLOYMENT PREFERENCE

If you qualify for a Military Employment Preference, it is mandatory that you provide the required documentation at the time of applying. Documentation must be provided before a Military Employment Preference can be granted.

Currently Serving U.S. Armed Forces or Texas National Guard - Statement of service memo

Veteran – DD Form 214 (or Equivalent)

Disabled Veteran - VA Civil Service Preference Letter

Spouse of a member of the United States Armed Forces or Texas National Guard serving on active duty – Marriage certificate and verification of duty status (active duty orders, PCS orders, statement of service)

Spouse of a veteran if the spouse is the primary source of income for the household and the veteran has a total disability rating based either on having a service-connected disability with a disability rating of at least 70 percent or on individual unemployability – Marriage certificate, VA Civil Service Preference Letter indicating disability rating, and documentary proof of income

Surviving Spouse of a Veteran who has not remarried - Marriage certificate and DD Form 1300

Orphan of a Veteran who was killed during active duty – Birth Certificate and DD Form 1300

VETERANS:

Use your military skills to qualify for this position or other jobs. Go to www.texasskillstowork.com to translate your military work experience and training courses into civilian job terms, qualifications, and skill sets.

Veterans, Reservist or Guardsmen with an MOS or additional duties that fall in the following fields or other related fields pertaining to the minimum experience requirements may meet the minimum qualifications for this position and are highly encouraged to apply:

United States Army: 51C Contract and Industrial Management

United States Navy: LS Logistics Specialist

United States Coast Guard: FIN10 Finance

United States Marine Corps: 3044 Operational Contract Support (OCS) Specialist

United States Air Force: 6C0X1 Contracting

Additional Military Crosswalk information can be accessed at: hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_PropertyManagementandProcurement.pdf

Contact TMD’s Veteran's Liaison, Paul Love if you have questions at [phone] or [e-mail]

The Texas Military Department does not discriminate on the basis of race, color, national origin, sex, religion, age, genetic information, or status as an individual with a disability or protected veteran status in employment or in the provision of services.