Titling Specialist

Dext Capital, LLC; Lake Oswego, Northern (OR, KY); Hybrid; USD 42,000 - 60,000; Full time

Job summary

Dext Capital, LLC in the Portland metro area is seeking a Titling Specialist to manage titling, registration, and lien documentation for company assets.

You will coordinate with state DMVs, counties, and vendors to file and track titles, verify lien information, and maintain accurate titling records.

Reporting to the Customer Service Manager, you will support the operations team and ensure compliance with state and federal requirements.

Qualifications

• 2+ years of titling, registration, or related administrative experience.
• Familiarity with state DMV titling and lien processes.
• Knowledge of legal documents used to support leases/loans.
• Proficiency with Microsoft Office applications.
• Experience in leasing, automotive, or equipment finance industry.

Responsibilities

• Process title, registration, and lien documents for assets.
• Coordinate with DMVs, counties, and vendors to file and track titles.
• Verify lien holder, owner, and title details in leases/financing.
• Monitor title status and rectify discrepancies promptly.
• Maintain organized titling records within company systems.
• Communicate with internal teams, customers, dealers, and counsel.
• Ensure titling requirements are met before closing and funding.
• Stay updated on state titling regulations and requirements.

Skills

Titling

Registration

Lien management

DMV coordination

Document handling

Attention to detail

Communication

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Dext Capital is a National, innovative, financial services company headquartered in the Portland Metro area. Dext offers an exceptional culture and countless opportunities for growth and advancement. We are seeking a motivated individual to join us as a Titling Specialist . The Titling Specialist will be responsible for managing the titling, registration, and lien documentation for company assets, ensuring accuracy and compliance with state and federal requirements. This position will report to the Customer Service Manager, and will be an essential component of the Dext Operations Team.

Dext Capital has been named one of the top 5 fastest-growing companies in the Greater Northwest and best place to work recipient for the last 3 years. Dext offers strong benefits and is committed to leveraging technology while enabling our employees to grow in a high-performance environment

Job Duties/Responsibilities:

• Process and manage title, registration, and lien documentation for leased and financed vehicles and equipment.
• Coordinate with state DMVs, county agencies, and third-party vendors to obtain, file, and track titles and registrations.
• Review lease and finance agreements to verify accurate lien holder, owner, and title information.
• Monitor title status and follow up proactively to ensure timely receipt, filing, and perfection of liens.
• Complete title assignments and releases, as requested by customers.
• Research and resolve title discrepancies, rejected filings, and outstanding lien issues.
• Maintain detailed, accurate, and well-organized titling records within company systems.
• Communicate with internal departments, customers, dealers, legal counsel, and vendors to resolve titling-related inquiries.
• Coordinate with the Contracts and Documentation team to ensure titling and lien perfection requirements are satisfied prior to closing and funding of transactions.
• Stay current on state-specific titling regulations and requirements to ensure ongoing compliance.
• Collaborate with the Operations and Customer Service teams to support a positive and consistent customer experience.

Characteristics:

• Strong attention to detail and organizational skills
• Strong analytical and problem-solving skills
• Ability to manage multiple priorities in a fast-paced environment
• Ability to adapt to new situations and implement developed skills

Experience Requirements:

• 2+ years of experience in titling, registration, or a related administrative role
• Familiarity with state DMV titling, registration, and lien processes
• General knowledge of legal documents used to support commercial leases/loans
• Proficiency in Microsoft Office series (Excel, Word, Outlook)
• Experience in the leasing, automotive, or equipment finance industry