Title Clerk

Grubbs Acura Tulsa; Tulsa, Northern (OK, KY); Hybrid; USD 36,000 - 48,000; Full time

Benefits offered by this job

Weekly Pay

PTO

Medical, Dental, and Vision Insurance

Life/AD&D Insurance

Company-Paid Long-Term Disability

Short-Term Disability

401(k) with Company Match

Job summary

Grubbs Automotive is seeking a detail-oriented Title Clerk to join our Tulsa team. This role processes vehicle titles, registrations for new, retail, and leased vehicles, and handles payoffs while ensuring DMV compliance.

The ideal candidate has at least one year of Title Clerk experience in an automotive dealership and is proficient with Tekion and webDEALER, plus strong communication, organizational, and administrative skills.

Qualifications

• At least a high school diploma or GED; post-secondary education is a plus.
• Minimum of one year of Title Clerk experience in an automotive dealership.
• Proficient with Tekion and webDEALER; strong computer skills.

Responsibilities

• Process registrations for new, retail, and leased vehicles.
• Handle payoffs and liaison with lienholders.
• Examine vehicle titles for accuracy and DMV compliance.
• Enter transactions into accounting journals and post properly.
• Review TTL payoff schedules and perform other administrative duties.

Skills

Attention to detail

Communication skills

Organizational skills

Problem-solving

Education

High school diploma or GED

Tools

Tekion

webDEALER

Microsoft Office Suite

Job description

About Us

Grubbs Automotive is a family-first, relationship-driven dealership dedicated to our employees, customers, and community. We offer a supportive team environment with ongoing training, skills development, and career growth opportunities — so you can build a rewarding career in automotive service and sales while making a real impact every day.

Why Join Grubbs:

• Weekly Pay


• Paid Time Off (PTO)


• Medical, Dental, and Vision Insurance


• Life/AD&D Insurance


• Company-Paid Long-Term Disability


• Short-Term Disability


• 401(k) with Company Match

We are seeking a detail-oriented and efficient Title Clerk to join our team! This role is responsible for accurately and promptly processing vehicle titles while ensuring compliance with DMV regulations in Texas and surrounding states.

Our ideal candidate has at least one year of experience as a Title Clerk in an automotive dealership and is proficient in automotive accounting systems such as Tekion and webDEALER. The candidate must be able to handle multiple projects in a fast-paced environment while demonstrating strong communication, organizational, and administrative skills.

Responsibilities:

• Process all registrations for new, retail, and leased vehicles


• Handle payoffs and follow up with lienholders


• Examine vehicle titles for accuracy and compliance with requirements


• Verify, allocate, and post transactions into proper accounting journals


• Review and clean TTL payoff schedules


• Perform other administrative duties as assigned

Qualifications:

• High school diploma or GED required; post-secondary education preferred


• Minimum of one year of experience as a Title Clerk in an automotive dealership


• Strong computer skills, including Microsoft Office Suite


• Experience with Tekion and webDEALER preferred


• Excellent communication, problem-solving, and customer service skills


• Ability to work under pressure while maintaining accuracy and attention to detail


• Strong organizational and time management skills


• Professional, dependable, and able to meet deadlines

Grubbs maintains a strong policy of Equal Employment Opportunity for all associates. We hire, train, promote, and compensate associates based on personal and professional competence and potential for advancement without regard for race, color, religion, sex, national origin, age, marital status, disability, or citizenship, as well as other classifications protected by applicable federal, state, or local laws.

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