Title Assistant

Security 1st Title; Newton (KS); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Paid Training

Fixed Schedule (Mon–Fri 8am–5pm)

11 Paid holidays

PTO accruals with no waiting period

Comprehensive benefits: medical, aetna

401(k) with employer matching

Company paid life insurance

Job summary

Security 1st Title seeks a Title Assistant to support the accurate issuance of title insurance products. You will collaborate with the title department to move orders from the initial request through final distribution.

The role covers administrative and operational tasks, maintaining critical documents, ensuring file integrity, and facilitating smooth title processing. You will act as a key liaison with customers, vendors, and office staff, thriving in a fast-paced, detail-driven environment.

Qualifications

• Must maintain high accuracy across document preparation and data entry.
• Experience handling file management and record-keeping in a title/escrow setting is preferred.
• Strong communication skills for liaising with customers, vendors, and staff.
• Ability to follow procedures and maintain compliance in a fast-paced title environment.

Responsibilities

• Support administrative and operational components of each file.
• Maintain critical documents and ensure file integrity throughout the process.
• Facilitate smooth title processing from initial request to final distribution.
• Communicate effectively with customers, vendors, and team members.
• Assist Title Officers and staff to ensure accurate and timely title services.

Skills

Detail-oriented

Organized & Efficient

Customer-focused

Adaptable Under Pressure

Accountable

Process-driven

Collaborative

Analytical thinker

Education

High school diploma or equivalent

Tools

Google Suite

Microsoft Office

Job description

As a key contributor to the title team, the Title Assistant plays an essential role in supporting the accurate and efficient issuance of title insurance products. This position partners closely with the title department staff to ensure title orders move seamlessly from the initial request through final product distribution.

The Title Assistant is responsible for supporting both the administrative and operational components of each file, including maintaining critical documents, ensuring file integrity, and facilitating smooth title processing. Additionally, the Title Assistant acts as a key liaison, communicating effectively with customers, vendors, office staff, and business partners. This position requires a detail-driven professional who thrives in a fast-paced environment, enjoys managing multiple files, and takes pride in maintaining accuracy and compliance across all title services.

THE ROLE WE'RE FILLING:

TITLE ASSISTANT

As a key contributor to the title team, the Title Assistant plays an essential role in supporting the accurate and efficient issuance of title insurance products. This position partners closely with the title department staff to ensure title orders move seamlessly from the initial request through final product distribution.

The Title Assistant is responsible for supporting both the administrative and operational components of each file, including maintaining critical documents, ensuring file integrity, and facilitating smooth title processing. Additionally, the Title Assistant acts as a key liaison, communicating effectively with customers, vendors, office staff, and business partners. This position requires a detail-driven professional who thrives in a fast-paced environment, enjoys managing multiple files, and takes pride in maintaining accuracy and compliance across all title services.

TYPE: FULL-TIME, IN OFFICE | WORK LOCATION: NEWTON, KS

WHY JOIN US:

• Paid Training and ongoing development opportunities
• Excellent schedule: Monday-Friday 8am-5pm
• 11 Paid holidays
• Competitive PTO accruals with no waiting period
• Comprehensive benefits package, including medical, dental, vision, 401(k) with employer matching and company paid life insurance and more

CHARACTERISTICS OF THE RIGHT PERSON FOR THIS ROLE:

• Detail-Oriented: Maintains a high degree of accuracy across document preparation, data entry, and file management.
• Organized & Efficient: Able to manage multiple transactions and completing priorities in a high-volume environment.
• Customer-Focused: Provides professional, courteous service while maintaining confidentiality of sensitive information.
• Adaptable Under Pressure: Demonstrates flexibility and composure when managing shifting priorities and deadlines.
• Accountable: Takes ownership of assigned tasks and follows through to ensure timely and accurate completion.
• Process-Driven: Follows established policies and procedures while maintaining consistency and compliance.
• Collaborative: Works closely with Title Officers and other team members to support efficient and seamless processes.
• Analytical Thinker: Able to understand and interpret legal descriptions, real estate records and legal documents with sound judgment and attention to detail.

YOU'LL NEED THESE SKILLS &QUALIFICATIONS TO BE SUCCESSFUL:

• Strong alignment with the company's core values, using them to guide day-to-day work and decision making.
• High school diploma or equivalent;
• Active title insurance license or ability to obtain one within the first six months of employment;
• Ability to pass a background check.
• 1 - 3 years of experience in escrow, title, or a related office environment preferred.
• Experience reviewing real estate contracts and researching real estate records.
• Ability to maintain files, including data entry, document management, and file-level organization.
• Understanding of title insurance related documents.
• Proficiency with Google Suite, Microsoft Office Suite, and general office software.
• Strong organizational, time management, and multitasking skills within a fast-paced environment.
• Excellent customer service, communication, and problem-solving abilities.

OUR COMMITMENT

Security 1st Title LLC is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Security 1st Title LLC makes hiring decisions based solely on qualifications, merit, and business needs at the time.