Title Assistant

BankWest - South Dakota; Aberdeen (SD); On-site; USD 42,000 - 62,000; Full time

Job summary

BankWest - South Dakota is seeking a detail-oriented professional to support the title examination process. You will assist in examining records, maps, and documentation to determine the legal condition of property titles and to prepare title insurance policies.

This role requires the ability to travel to search courthouse records, work on-site, and collaborate with the title and closing departments to ensure accurate, compliant title transfer documentation.

Qualifications

• Education: A high school diploma or equivalent.
• Some post-secondary education preferred.
• 1 year experience in related field.
• Knowledge of abstract/title terminology and procedures.

Responsibilities

• Coordinates operations between title and closing departments.
• Copies or summarizes recorded documents affecting title.
• Examines mortgages, liens, judgments, and easements to verify title.
• Analyzes encumbrances and prepares report to clear title.
• Maintains judgment records and assists with title insurance prep.
• Travel to search courthouse records for various branches and on-site work.
• Prepare correspondence and county information for indexing.
• Assist with structuring halFile for indexed images.

Skills

Attention to detail

Teamwork

Customer service

Education

High school diploma or equivalent

Some post-secondary education

Tools

Property/title software

Job description

Scope Of Job

Searches public records and assists in the process of examining records, maps, and documentation to determine legal condition of property title. Prepares and issues title insurance policy that guarantees legality of title.

Searches public records and assists in the process of examining records, maps, and documentation to determine legal condition of property title. Prepares and issues title insurance policy that guarantees legality of title.

Primary Duties

• Coordinates operations between title and closing departments.


• Copies or summarizes recorded documents, such as deeds, mortgages, and other documents affecting title to property.


• Examines mortgages, liens, judgments, easements, plat books, maps, contracts, and agreements to verify legal description, ownership, restrictions, or conformity to requirements.


• Analyzes encumbrances to title and statutes, and prepares report outlining encumbrances and actions required to clear title.


• Maintains judgment records.


• Assists with preparation of title insurance policy.


• Ability to travel to search courthouse records in other counties for various branches and to perform work on-site.


• Prepares correspondence and other records.


• Prepares respective county information for professional indexing.


• Assists with structuring halFile for receipt of indexed images.

Secondary Duties

• Work as a team with departmental counterparts on planning and implementing assigned projects and products.


• Participate on various committees and project teams as deemed appropriate by management.


• Attend, actively participate in organization, job specific training offered, and Quality Service programs.


• Adhere to all applicable Policies and Procedures of BankWest organization.


• Community involvement is strongly encouraged.


• Other duties as assigned.

Requirements

• Education: A high school diploma or equivalent.


• Some post-secondary education preferred.


• Experience: 1 years' experience in related field.


• Knowledge And Special Skills: Attentive to detail.


• Ability to adapt to new, different, or changing requirements.


• Knowledge of legal descriptions for real property.


• Knowledge of State and Federal Laws and regulations regarding real property transfers and ownership.


• Ability to work dependently and/or independently, under pressure, meet deadlines, and adjust work schedules as needed to complete job responsibilities.


• Ability to organize and handle multiple responsibilities while delivering quality external and/or internal Customer Service.


• Strong interpersonal skills to ensure effective communication with external and/or internal customers.


• Knowledge or ability to learn regulatory requirements pertinent to performance of specified duties in job description.


• Knowledge of BankWest products and services.


• Knowledge of abstract/title terminology and procedures.


• Ability to skillfully use a variety of application software, learn computer programs, and comprehend the program output.


• Adhere to Federal Privacy Standards in addition to following BankWest requirements for electronic communication and Social Engineering standards.


• BankWest is a "Sales Organization" and all employees are expected to participate directly or indirectly with increasing BankWest's presence in their markets as appropriate.