Title Abstractor

Galbreath Costner, LLC; Hickory (NC); On-site; USD 45,000 - 75,000; Full time

Job summary

Galbreath Costner, LLC seeks a Title Abstractor to perform in-depth title examinations and research across NC real estate records. You will review deeds, mortgages, judgments, and tax data to ensure clear titles and identify potential issues for buyers, lenders, and attorneys.

The role requires NC residential abstracting experience, strong analytical and organizational skills, and effective communication with legal professionals.

Qualifications

• 1+ years of North Carolina residential abstracting experience (purchase and refinance searches).
• Familiarity with property records, legal terminology, and real estate transactions.
• Strong reading comprehension and analytical skills.

Responsibilities

• Conduct title examinations by searching deeds, mortgages, judgments, tax assessments, and related records.
• Verify ownership and tax history by accessing county tax records.
• Retrieve deeds, plats, and indices from County ROD and print/save documents.
• Check for prior policy with underwriter and confirm coverage details.
• Run VCAP or judgment searches based on property location and obtain supporting documents.
• Check Vital Records when available and verify accuracy of data.
• Verify legal descriptions and metes-and-bounds for each tract.
• Identify and analyze title issues that could affect transfers.
• Run monthly builder updates to track developments.

Skills

Analytical skills

Attention to detail

Communication skills

Technology proficiency

Organizational skills

Job description

Title Abstractors are experts in researching property titles, producing reports that help facilitate real estate transactions. They meticulously review historical records and legal documents to ensure clear property titles, identify any issues, and provide essential information for buyers, sellers, lenders, and attorneys. Attention to detail, legal knowledge, and effective communication are essential for this role, which contributes to secure and compliant property transfers.

Minimum Qualifications:

• Abstractor needs to have 1+ years of North Carolina residential abstracting experience with both purchase and refinance searches.
• South Carolina abstracting experience is a plus but not required.
• Strong reading comprehension and analytical skills.
• Familiarity with property records, legal terminology, and real estate transactions.

Preferred Qualifications:

• Experience working with county recorder offices and public records systems.
• Knowledge of local, state, and federal real estate laws and regulations.
• Strong organizational skills and ability to manage multiple projects simultaneously.

Responsibilities:

• Conduct thorough title examinations, including searching public records for deeds, mortgages, judgments, tax assessments, and other relevant documents.
• Access county tax records to verify ownership, tax payment history, taxes due and city/municipal taxes if any
• Access County ROD website to pull deed(s), plat, grantee/grantor index, outs and print/save pertinent documents
• Check for prior policy through underwriter.
• Run VCAP or judgment search depending on property location and obtain supporting documents.
• Check Vital Records when available
• Verify legal descriptions are accurate and tract plot metes and bounds.
• Identify and analyze potential title issues that may impact the property.
• Run monthly builder updates

General Responsibilities:

• Participate in maintaining a tidy and organized office environment.
• Assist with general administrative tasks as needed to support team operations.
• Answer incoming calls and direct them appropriately.
• Perform other duties as assigned by management to meet organizational needs.

Skills:

The Abstractor uses strong analytical skills daily to interpret complex legal documents and extract relevant information accurately. Attention to detail is critical to ensure that no important data is overlooked, which helps prevent costly errors in property transactions. Effective communication skills are employed when collaborating with legal professionals and clients to clarify findings and resolve discrepancies. Proficiency with technology enables efficient searching and management of electronic records and databases. Additionally, organizational skills are essential to maintain thorough and accessible records that support ongoing and future title work.