Timberland: Executive Administrative Assistant

VF Outdoor; Stratham (NH); On-site; USD 40,000 - 50,000; Full time

Job summary

Timberland is seeking an Executive Administrative Assistant to support three senior leaders, reporting to the Chief Marketing Officer. The role centers on keeping executives organized, connected, and focused on priorities while coordinating calendars, travel, and key communications across our global teams.

The ideal candidate will have an associate degree or equivalent, strong organizational skills, and experience in international travel arrangements, with a professional approach and discretion.

Qualifications

• Associate degree or equivalent required.
• Experience providing high-level admin support to multiple leaders.
• Strong calendar and travel coordination skills.
• Proficient with MS Office and professional communications.

Responsibilities

• Provide high-level administrative support to three senior executives, reporting to the CMO.
• Coordinate calendars, meetings, and team events, including off-site gatherings.
• Arrange international and domestic travel, build itineraries, process visas, and manage expenses.
• Prepare and edit presentations, reports, and calendars for leadership meetings.
• Support special projects through research and data gathering.
• Handle communications and routing of requests with discretion and professionalism.
• Manage department finances including budgets, purchase orders, and vendor coordination.

Skills

Executive support

Calendar management

Travel coordination

MS Office proficiency

Education

Associate degree

Tools

MS Office

Job description

Executive Administrative Assistant

At Timberland, we're a force of nature. We're a team that steps outside, works hard together, and moves the world forward. The brand is widely recognized as the arbiter of boot culture. With a rich heritage of craftsmanship and an eye toward the future, Timberland has a decades-long commitment to make products responsibly, protect the outdoors, and build community.

So, before we get to the job details, take a minute to learn a little more about us - our values and our culture. If you can see yourself working side-by-side with an team of fun, adventure-loving people, Timberland just may be the place for you.

To learn more about our values and our culture, visit Timberland Careers or www.timberland.com .

What will you do?

A day in the life of an Executive Administrative Assistant at Timberland looks a little like this.

This role sits at the heart of Timberland's Marketing, Merchandising, and Design leadership team. You will provide high-level administrative support to three senior executives; keeping them organized, connected, and focused on what matters most. Reporting to the Chief Marketing Officer, you will also support the Vice President of Global Merchandising and the Vice President of Global Design.

Let's break down that day-in-the-life a bit more.

• Keep the calendars moving - You'll coordinate a high volume of meetings and schedules on behalf of your assigned executives, and plan team events ranging from small gatherings to large off-site meetings.
• Be the bridge - You'll proactively communicate with internal and external contacts on behalf of your executives, handling confidential and sensitive business information with discretion and professionalism.
• Own travel logistics end-to-end - You'll organize all international and domestic travel arrangements, build detailed itineraries, process travel visas as needed, and manage expense reports and corporate card payments.
• Bring presentations to life - You'll create and edit key business presentations, reports, and calendars that keep leadership informed and ready.
• Support special projects - You'll assist with research, data gathering, and dissemination as part of broader special projects and assignments.
• Keep things running smoothly - You'll handle various administrative tasks including preparing communications, managing shipments and deliveries, and routing all requests to your assigned executives.
• Manage the department's finances - You'll oversee the department budget, generate purchase orders, process invoices, and order supplies and product samples.

What do you need to succeed?

We all have unique skills that we bring to work and celebrate every day. For this role, there are foundation skills you'll need to succeed and excel. An associate degree or equivalent and related experience is required for this position.

The foundation skills you will need in this position are:

• The ability to manage multiple projects and priorities simultaneously
• Advanced administrative support experience supporting multiple leaders in a fast-paced environment
• Prior experience with international travel arrangements, including processing visas
• Strong organization and prioritization skills with a high attention to detail
• A service mindset: proactive, anticipatory, and action-oriented
• Strong written and oral communication skills
• Ability to work both collaboratively and independently
• High level of integrity, confidentiality, and professionalism
• Strong computer skills using MS Office

Please note: This role requires the ability to work extended or flexible hours when needed, and the ability to bend, lift, open, and move products and related office items up to 25 pounds.

Hiring Range

$28.80 USD - $36.00 USD per hour

Incentive Potential

This position is eligible for additional compensation awards that may include an annual incentive plan, sales incentive, or commission potential. Specific details of the additional compensation eligibility for this position will be provided during the recruiting and interview process.

Benefits at VF Corporation

You can review a general overview of each benefit program offered, including this year's medical plan rates on www.MyVFbenefits.com and by clicking Looking to Join VF? Detailed information on your benefits will be provided during the hiring process.

P Lease note, our hiring ranges are determined and built from market pay data. In determining the specific compensation for this position, we comply with all local, state, and federal laws.

Equal Opportunity

At VF, we value a diverse, inclusive workforce and we provide equal employment opportunity for all applicants and employees. All qualified applicants for employment will be considered without regard to an individual's race, color, sex, gender identity, gender expression, religion, age, national origin or ancestry, citizenship, physical or mental disability, medical condition, family care status, marital status, domestic p