Timberland: Executive Administrative Assistant

VF Outdoor, LLC; Stratham (NH); On-site; USD 40,000 - 50,000; Full time

Benefits offered by this job

40 paid hours of service time per year

Ski pass discounts

Kayak rentals

Job summary

Timberland in New Hampshire is seeking an Executive Administrative Assistant to support three senior executives, reporting to the Chief Marketing Officer. You will manage calendars, coordinate meetings, and handle complex travel itineraries, including international travel, visas, and expense reporting, ensuring executives stay focused on strategic priorities.

You will create and edit key presentations, assist with special projects, oversee department finances, and coordinate communications with

Qualifications

• Ability to manage multiple projects and priorities in a fast-paced environment.
• Experience supporting multiple leaders with high discretion and confidentiality.
• Experience with international travel arrangements and visas.
• Excellent organizational skills with strong attention to detail.
• Service mindset: proactive, anticipatory, and action-oriented.
• Strong written and verbal communication skills.
• Ability to work both collaboratively and independently.
• Proficiency with MS Office applications.

Responsibilities

• Manage calendars and coordinate a high volume of meetings and events.
• Serve as a communication bridge with internal and external contacts on behalf of executives.
• Coordinate end-to-end travel logistics, including international travel and visas, and process expenses.
• Create and edit key business presentations and reports for leadership.
• Assist with research, data gathering, and special projects as needed.
• Handle administrative tasks including shipments, inquiries, and routing requests.
• Oversee department budget, purchase orders, invoices, and supplies.

Skills

Calendar management

Communication skills

Organizational skills

Multitasking

Travel arrangements

MS Office

Tools

MS Office

Job description

At Timberland, we’re a force of nature. We’re a team that steps outside, works hard together, and moves the world forward. The brand is widely recognized as the arbiter of boot culture. With a rich heritage of craftsmanship and an eye toward the future, Timberland has a decades-long commitment to make products responsibly, protect the outdoors, and build community. So, before we get to the job details, take a minute to learn a little more about us – our values and our culture. If you can see yourself working side-by-side with an team of fun, adventure-loving people, Timberland just may be the place for you. To learn more about our values and our culture, visit Timberland Careers or www.timberland.com.

Executive Administrative Assistant

What will you do?

A day in the life of an Executive Administrative Assistant at Timberland looks a little like this. This role sits at the heart of Timberland’s Marketing, Merchandising, and Design leadership team. You will provide high‑level administrative support to three senior executives; keeping them organized, connected, and focused on what matters most. Reporting to the Chief Marketing Officer, you will also support the Vice President of Global Merchandising and the Vice President of Global Design. Let’s break down that day‑in‑the‑life a bit more.

• Keep the calendars moving — You’ll coordinate a high volume of meetings and schedules on behalf of your assigned executives, and plan team events ranging from small gatherings to large off‑site meetings.
• Be the bridge — You’ll proactively communicate with internal and external contacts on behalf of your executives, handling confidential and sensitive business information with discretion and professionalism.
• Own travel logistics end‑to‑end — You’ll organize all international and domestic travel arrangements, build detailed itineraries, process travel visas as needed, and manage expense reports and corporate card payments.
• Bring presentations to life — You’ll create and edit key business presentations, reports, and calendars that keep leadership informed and ready.
• Support special projects — You’ll assist with research, data gathering, and dissemination as part of broader special projects and assignments.
• Keep things running smoothly — You’ll handle various administrative tasks including preparing communications, managing shipments and deliveries, and routing all requests to your assigned executives.
• Manage the department’s finances — You’ll oversee the department budget, generate purchase orders, process invoices, and order supplies and product samples.

What do you need to succeed?

We all have unique skills that we bring to work and celebrate every day. For this role, there are foundation skills you’ll need to succeed and excel.

• The ability to manage multiple projects and priorities simultaneously
• Advanced administrative support experience supporting multiple leaders in a fast‑paced environment
• Prior experience with international travel arrangements, including processing visas
• Strong organization and prioritization skills with a high attention to detail
• A service mindset: proactive, anticipatory, and action‑oriented
• Strong written and oral communication skills
• Ability to work both collaboratively and independently
• High level of integrity, confidentiality, and professionalism
• Strong computer skills using MS Office

Please note: This role requires the ability to work extended or flexible hours when needed, and the ability to bend, lift, open, and move products and related office items up to 25 pounds.

Hiring Range: $28.80 USD - $36.00 USD per hour Incentive Potential: This position is eligible for additional compensation awards that may include an annual incentive plan, sales incentive, or commission potential. Specific details of the additional compensation eligibility for this position will be provided during the recruiting and interview process.

Benefits at VF Corporation: You can review a general overview of each benefit program offered, including this year's medical plan rates on www.MyVFbenefits.com and by clicking Looking to Join VF? Detailed information on your benefits will be provided during the hiring process. Please note, our hiring ranges are determined and built from market pay data.

Timberland has been making authentic boots, shoes, apparel and accessories since 1973. From our humble beginnings in Newmarket, New Hampshire, to a company spanning continents, cultures, ages, you name it – Timberland is more than a brand: it’s an incredible place to work, encouraging employees to get out there and always be on the lookout for adventure at every turn. That’s why we offer employees 40 paid hours of service time every year, discounts on ski passes, free kayak rentals (get them right here in the building!) and lots of other great things that’ll help get you outside. Not to mention, we’re only 10 minutes from historic Portsmouth, New Hampshire as well as a quick drive to some pretty great beaches and mountains. To find out about all of the cool things Timberland (and southern New Hampshire offers), visit timberland.com/careers.

At VF, we value a diverse, inclusive workforce and we provide equal employment opportunity for all applicants and employees.

All qualified applicants for employment will be considered without regard to an individual’s race, color, sex, gender identity, gender expression, religion, age, national origin or ancestry, citizenship, physical or mental disability, medical condition, family care status, marital status, domestic partner status, sexual orientation, genetic information, military or veteran status, or any other basis protected by federal, state or local laws.

If you require accommodations during the application process, please contact us at [e-mail].

VF will provide reasonable accommodations for qualified individuals to the extent required by applicable law.

Pursuant to all applicable local Fair Chance Ordinance requirements, including but not limited to the San Francisco Fair Chance Ordinance, VF will consider for employment qualified applicants with arrest and conviction records.

VF is committed to creating an inclusive environment that welcomes and values the differences among all of our associates, customers, suppliers and the communities in which we live and conduct business.

The continued success and growth of VF is enhanced through initiatives that promote diversity throughout VF around the world.

VF is an equal employment opportunity employer of minorities, females, protected veterans and the disabled.

VF is committed to providing equal opportunities in employment, and treating our VF associates and VF applicants without discrimination on the basis of their race, color, gender, age, national origin, religion, sexual orientation, gender identity or expression, marital status, citizenship, disability, protected veteran status, HIV/AIDS status, or any other legally protected factor.

VF is committed to meeting the diverse needs of people with disabilities in a timely manner that is consistent with the principles of independence, dignity, integration and equality of opportunity, and will do so by striving to identify, prevent and remove barriers to accessibility wherever possible as well as by meeting the accessibility requirements under the ADA, AODA, and other applicable state, local or provincial regulations.

VF is committed to digital accessibility, and to conforming to the Web Content Accessibility Guidelines (WCAG) 2.1, Level AA and complying with the ADA and AODA Standards for Accessible Design, and other applicable regulations.

If you need an accommodation or have any questions regarding this statement, please send your request to [e-mail].