THC - Accounts Payable Specialist (Accountant III) 25-45

Centralized Accounting and Payroll/Personnel System; Austin (TX); On-site; USD 60,000 - 80,000; Full time

Job summary

Join a forward-thinking organization as an Accounts Payable Specialist, where your expertise in financial analysis and accounting will play a crucial role in maintaining accurate financial records. This position offers a dynamic work environment, allowing you to engage with various stakeholders while ensuring compliance with state and federal regulations. You will have the opportunity to utilize your skills in software applications like CAPPS and Excel, and contribute to the efficiency of financial operations. If you are passionate about accounting and eager to make a meaningful impact, this role is perfect for you.

Benefits

Health insurance after 60-day waiting period

Work-life balance

Professional development opportunities

Qualifications

• Two years of experience in accounts payable or receivable required.
• Knowledge of governmental accounting and budget control methods essential.

Responsibilities

• Review and prepare purchase vouchers and invoices for entry.
• Audit financial documents for accuracy and compliance with policies.
• Train staff on appropriate use of funds and coding.

Skills

Effective verbal and written communication

Customer service excellence

Data entry and processing

Analytical skills

Organizational skills

Education

Bachelor's degree in accounting or related field

Graduation from an accredited four-year college

Tools

CAPPS

USAS

Excel

Asana

Word

Job description

Job Description - THC - Accounts Payable Specialist (Accountant III) 25-45 (00048413)

Organization

TEXAS HISTORICAL COMMISSION

Primary Location

Texas-Austin

Work Locations

Stephen F Austin Bldg (808-SFA) 1700 N Congress Ave, B-65 Austin 78701-1436

Job

Business and Financial Operations

Employee Status

Regular

Schedule

Full-time

Travel

Yes, 10% of the Time

State Job Code: 1016

Salary Admin Plan: B

Grade: 18

Salary (Pay Basis)

$3,794.00 - $4,500.00 (Monthly)

Number of Openings

1

Overtime Status

Exempt

Job Posting

Feb 26, 2025, 6:27:37 PM

Closing Date

Ongoing

Description

JOB OBJECTIVE: Perform moderately complex (journey-level) accounting and financial analysis work. Work involves providing technical assistance in the examination, review, and analysis of accounting records, preparing and/or overseeing the preparation of financial analyses and reports; establishing, maintaining, and/or overseeing accounting systems, procedures, and controls; and preparing and/or overseeing the preparation of agency reports. Work under general supervision with limited latitude for the use of initiative and independent judgment.

ESSENTIAL DUTIES:

1. Review and prepare purchase vouchers for invoices received and monthly bills for entry, error correction or approval and enter them into CAPPS.
2. Review and prepare non-PO vouchers/invoices for entry, error correction or approval and enter them into CAPPS.
3. May generate Expenditure Transfer Vouchers (ETVs), Interagency Transfer Vouchers (ITVs), Cancellations, Reversals, and Re-Issue Vouchers.
4. Audit accounting and financial documents for accuracy and compliance with THC policies and procedures and state and federal statutes.
5. Review and determine appropriate account information to code accounting documents, including but not limited to vouchers, invoices, travel vouchers, and other financial documents.
6. Review and verify payee information in the Texas Identification Number System (TINS).
7. Work with vendors on billing inquiries and resolve billing problems.
8. Research and reconcile discrepancies in accounts, bank statements.
9. Work with program areas and historic sites to get necessary approvals or receivers for purchases.
10. Train staff to ensure appropriate use of funds, coding and state guidelines are being followed.
11. Serve as a resource for department staff and provide technical assistance on accounting matters related to voucher processing and tracking.
12. Keep staff informed of process or policy changes and ensure everyone understands and complies.
13. Use a variety of software applications, including CAPPS, USAS, Excel, Asana, and Word.
14. May assist in responding or coordinating responses for Finance and Accounting Division (FAD) open records requests.
15. May assist with processing mail, emailing invoices, invoice reconciliation, and bank deposits.
16. Adhere to established work schedule with regular attendance.
17. Follow all THC safety guidelines/procedures and ethics requirements.

NON-ESSENTIAL DUTIES:

1. Perform other duties as assigned.

Qualifications

QUALIFICATIONS/REQUIREMENTS:

1. Graduation from an accredited four-year college or university (one year of work experience related to the essential duties may substitute for one year of college).
2. Minimum two years’ work experience in accounts payable, accounts receivable or revenue collection.
3. Work experience performing data entry, data processing and bookkeeping.
4. Valid Texas driver’s license, acceptable driving record and ability to drive a state vehicle.
5. May travel up to 10% of the work period.

PREFER:

1. Graduation from an accredited four-year college or university with a degree in accounting, business or closely related field.
2. Work experience using Centralized Accounting and Payroll/Personnel System (CAPPS), Uniform Statewide Accounting System (USAS); or other accounting software.

KNOWLEDGE, SKILLS AND ABILITIES:

1. Effective verbal and written communication, human relations, and organizational skills.
2. Knowledge of fiscal programs; governmental accounting; budget control methods, policies, and procedures; and laws and regulations pertaining to financial operations.
3. Knowledge of office practices and administrative procedures.
4. Skill in providing customer service excellence to both internal and external customers.
5. Skill in operating a personal computer with word processing, database, and spreadsheet software.
6. Ability to research, analyze, and solve data entry problems.
7. Ability to work in a setting requiring self-motivation/cooperative decision-making and to work effectively with a diverse group of people.
8. Ability to multi-task in a fast-paced environment.
9. Ability to interpret rules, regulations, policies and procedures.
10. Ability to work effectively under pressure and meet strict deadlines while maintaining extreme attention to detail.
11. Ability to adapt successfully and quickly to change and deliver quality results in a timely manner.
12. Ability to plan, organize, and work independently, as well as within a team environment.
13. Ability to exercise sound judgment and discretion.
14. Ability to maintain the highest level of confidentiality.

REGISTRATION, CERTIFICATION, OR LICENSURE:

Must have or obtain a valid Driver’s License and Defensive Driving Course to be able to operate state vehicles.

ENVIRONMENT/PHYSICAL CONDITIONS:

Normal office work environment and may have exposure to dust and environmental allergens consistent with normal business activities and human contact. Mostly sedentary in nature but may involve walking; standing; pulling and pushing; kneeling, stooping, and bending; performing tasks requiring fine motor skills and coordination; and safely lifting and carrying items weighing up to 30 pounds. Must be able to work extended periods at a computer and may require working extended hours and some evenings and weekends, as needed.

REMARKS:

State of Texas application must be submitted through the CAPPS website. Only applicants interviewed will be notified of their selection or non-selection. Resumes will NOT be accepted in place of a completed application.

The Texas Historical Commission is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex (gender, sexual orientation, and pregnancy), national origin, disability, age, military status, genetic information, or protected activity in recruitment, selection, appointment, training, promotion, retention, or any other personnel action or deny any benefits or participation in programs or activities which it sponsors.

Section 651.005 of the Government Code requires males, ages 18 through 25, to provide proof of their Selective Service registration or of their exemption from the requirement as a condition of state employment.

As part of the employment process, THC will conduct a driving and criminal background check. Unsatisfactory information relevant to the position may disqualify the applicant from employment.

Disability access for testing and interview accommodations can be provided upon reasonable notice by contacting Human Resources at 512-305-6729.

THC participates in E-Verify and will provide the Social Security Administration and, if necessary, the Department of Homeland Security with information from each new employee's Form I-9 to confirm work authorization.

Additional Military Crosswalk information can be accessed at:

Veterans: Go to http://www.texasskillstowork.com/ for assistance translating your military work experience and training courses into civilian job terms, qualifications/requirements, and skill sets.

For New Hires/Rehires: Health insurance is available the 1st of the following month after a 60-day waiting period.