Testing Coordinator

Comfort Systems USA; Georgia; On-site; USD 55,000 - 85,000; Full time

Job summary

TAS Energy Inc. is seeking a Testing Coordinator to support the testing group’s administrative needs, including time tracking, contractor invoice approvals, and documentation control.

This role requires close interface with Testing Team, Operations, Quality, Project Management, and Subcontractors to keep programs on schedule and compliant. You will maintain resource utilization reports, coordinate test dates with published schedules, and streamline processes to boost productivity.

Qualifications

• Associate’s degree in business administration or accounting desired; work experience may substitute.
• 3–5 years in fabrication, manufacturing, construction or EPC industries; 7 years in office administration.
• Excellent written and verbal communication skills.

Responsibilities

• Weekly time tracking for internal/external resources.
• Maintain testing resource utilization vs budget reports.
• Coordinate test dates with Operations teams and published schedules.
• Maintain schedule of planned/testing needs; identify resource gaps early.
• Verify and upload test documentation to correct locations.
• Process subcontractor bids and coordinate PO issuance.
• Review and approve sub-contractor invoices.

Skills

Time management

Communication

Organizational skills

MS Office

Detail oriented

Independent work

Clear written/verbal

Education

Associate’s degree in business or accounting

Work experience considered in lieu of degree

Tools

MS Power Apps

Databases

VBA (Word/Excel/Outlook)

Autodesk Construction Cloud (ACC)

Job description

POSITION OVERVIEW:

The role of the Testing Coordinator is to support the testing group’s administrative needs. This includes approving and tracking internal and external time, contractor invoice approvals, support schedule coordination with other groups, and testing documentation tracking. The position requires close interface with Testing Team, Operations, Quality, Project Management and Subcontractors.

KEY JOB RESPONSIBILITIES:

• Weekly Time tracking and Reporting for Internal and External resources
• Maintain testing resource utilization vs budget reports
• Collaborate with Operations teams and confirm upcoming test dates align with Published Schedules
• Maintain the schedule of planned and anticipated test needs to ensure resource gaps are identified as soon as possible
• Verify Test documentation is completed and uploaded to appropriate locations
• Issue Final Testing Punchlist to OPM, PM and SPM teams for field remediation.
• Solicit subcontractor bids and coordinate alignment for PO issuance
• Submit Purchase Requisitions and expedite issuance
• Review, confirm and approve sub-contractor invoices
• Add/remove users from ACC Platform to ensure all Testing Team members have access.
• Develop and implement efficient administrative processes and procedures for the Testing Team
• Streamline workflows to enhance productivity
• Ensure compliance with organizational policies and relevant regulations
• Contribute to the development and updating of departmental policies and procedures
• Ensure adherence to established policies and procedures
• Other tasks as assigned by TAS.

JOB SKILLS:

• Excellent communication, organizational and time management skills
• Must be self-motivated and have ability to handle multiple and shifting priorities
• Ability to work independently with minimal supervision in the accomplishment of duties.
• Highly Proficient in MS Office (Excel, Word, Outlook Calendars)
• Highly Detail Oriented
• Ability to work in a fast-paced, high-energy environment
• Ability to communicate clearly, written and verbal, with various levels of management, internal customers, vendors, and other employees.
• Ability to define problems, collect data, establish facts, draw valid conclusions and make recommendations for resolution.

EDUCATION & TRAINING:

• Associate’s degree in business administration or accounting program desired.
• Work Experience will be considered in lieu of Associate’s Degree.

MINIMUM REQUIREMENTS:

• 3-5 years in the fabrication, manufacturing, construction or EPC industry
• 7 years experience in office administration
• Excellent written and verbal communication skills

PREFERRED REQUIREMENTS:

• Experience working in Modular Rotating Equipment/Systems Industry
• Strong experience with MS Power Apps and databases
• VBA (MS Word, Excel, Outlook Macro) Programming Experience highly desirable
• Experience with Autodesk Construction Cloud(ACC)

PHYSICAL REQUIREMENTS/WORK ENVIRONMENT:

The position is at least 90% to 95% at a desk working with computers. Ability to exert up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Performs other physical activities including use of fingers, sitting, stooping, bending, crouching, talking, hearing, and performing repetitive motions. Visual acuity requirements include color, depth perception and field of vision necessary to prepare and analyze data and figures, operate a computer terminal, and conduct extensive reading. The incumbent will be subject to inside environmental conditions. Occasional shop activities may include visits to fabrication/assembly shops or the field where heavy fabrication activities are ongoing. Appropriate PPE to be worn during shop and/or field visits.

COMPANY OVERVIEW:

Join a team driven to excel in all that we do! When you joinTAS, you join aHouston-headquartered company that is part of a large Houston-headquartered publicly traded company, Comfort Systems USA, with a solid reputation built on outstanding value, integrity, and customer focus.We offer our customers and employees the best of both worlds: a small company feel with the resources, talent, process, and international reach of a large company.

TAS delivers innovative packaged modular systems that are engineered and manufactured in one of our Houston, TX facilities and utilized in data centers, power, and commercial/industrial utility system applications. TAS has successfully delivered and commissioned over 520 packages to over 33 countries. The company is headquartered in Houston, TX and has five ISO 9001 certified manufacturing facilities in Houston, encompassing 1.2m sq. feet with proximity to major shipping ports and interstate highways. TAS manages all logistics and transportation facilitating accelerated construction at customers’ facilities.

TAS’ fastest growing business is the data center market. By applying deep expertise in cooling, thermodynamics, and power, TAS has developed an entire product line that revolutionizes data center delivery.

With our tremendous market potential, advanced technological systems, entrepreneurial culture as well as a talented and productive workforce, we continue to set and exceed aggressive market penetration and financial goals. More information is available on the company website at: www.tas.com.

IMPORTANT NOTICE: TAS has a tobacco-free workplace policy, under which individuals are not allowed to smoke or use tobacco or nicotine products on the TAS premises, while conducting TAS business off premises or take “smoking” breaks during working hours. “smoking” and “tobacco or nicotine products” includes, but is not limited to, products such as cigarettes, e-cigarettes, cigars, pipes, vaping, all forms of smokeless tobacco (chewing tobacco, snuff, dip) and clove cigarettes.

The above declarations are not intended to be an all-inclusive list of the duties and responsibilities of the job described, nor are they intended to be such a listing of the skills and abilities required to do the job. Rather, they are intended only to describe the general nature of the job.

Applications and resumes will be kept on file for a limited time and the Company is under no duty or obligation to contact applicants if they are not selected for the job applied for or if other jobs become available in the future. Applicants that desire to apply for a job that becomes available at the Company in the future, should submit a new employment application or resume.

TAS Energy Inc. guarantees equal employment opportunities to all qualified applicants. All qualified applicants will receive consideration for employment, without regard to age, race, color, religion, sex, sexual orientation, gender identity, or national origin.