Testing Coordinator

TAS Energy Inc; Houston (TX); On-site; USD 60,000 - 75,000; Full time

Job summary

TAS Energy Inc. is seeking a Testing Coordinator to support the testing groups administrative needs and interface with Testing Team, Operations, Quality, Project Management and Subcontractors.

The role emphasizes time tracking, documentation control and invoice processing in a fast-paced environment. The ideal candidate will have 3–5 years in fabrication or EPC, strong MS Office skills, and the ability to manage multiple priorities with little supervision.

Qualifications

• Associate9 degree in business administration or accounting preferred.
• 31 years in the fabrication, manufacturing, construction or EPC industry.
• Excellent written and verbal communication skills.
• Ability to work independently with minimal supervision.

Responsibilities

• Weekly Time tracking and Reporting for Internal and External resources.
• Maintain testing resource utilization vs budget reports.
• Collaborate with Operations teams and confirm upcoming test dates align with Published Schedules.
• Maintain the schedule of planned and anticipated test needs to identify resource gaps.
• Verify Test documentation is completed and uploaded to appropriate locations.
• Review, confirm and approve sub-contractor invoices.

Skills

Time management

Communication skills

MS Office proficiency

Documentation tracking

Self-motivation

Education

Associate’s degree in business administration or related field

Tools

MS Power Apps

VBA (Excel Macros)

Autodesk Construction Cloud (ACC)

Job description

POSITION OVERVIEW

The role of the Testing Coordinator is to support the testing group’s administrative needs. This includes approving and tracking internal and external time, contractor invoice approvals, support schedule coordination with other groups, and testing documentation tracking. The position requires close interface with Testing Team, Operations, Quality, Project Management and Subcontractors.

KEY JOB RESPONSIBILITIES

• Weekly Time tracking and Reporting for Internal and External resources
• Maintain testing resource utilization vs budget reports
• Collaborate with Operations teams and confirm upcoming test dates align with Published Schedules
• Maintain the schedule of planned and anticipated test needs to ensure resource gaps are identified as soon as possible
• Verify Test documentation is completed and uploaded to appropriate locations
• Issue Final Testing Punchlist to OPM, PM and SPM teams for field remediation
• Solicit subcontractor bids and coordinate alignment for PO issuance
• Submit Purchase Requisitions and expedite issuance
• Review, confirm and approve sub-contractor invoices
• Add/remove users from ACC Platform to ensure all Testing Team members have access
• Develop and implement efficient administrative processes and procedures for the Testing Team
• Streamline workflows to enhance productivity
• Ensure compliance with organizational policies and relevant regulations
• Contribute to the development and updating of departmental policies and procedures
• Ensure adherence to established policies and procedures
• Other tasks as assigned by TAS

JOB SKILLS

• Excellent communication, organizational and time management skills
• Must be self-motivated and have ability to handle multiple and shifting priorities
• Ability to work independently with minimal supervision in the accomplishment of duties
• Highly Proficient in MS Office (Excel, Word, Outlook Calendars)
• Highly Detail Oriented
• Ability to work in a fast-paced, high-energy environment
• Ability to communicate clearly, written and verbal, with various levels of management, internal customers, vendors, and other employees
• Ability to define problems, collect data, establish facts, draw valid conclusions and make recommendations for resolution

EDUCATION & TRAINING

Associate’s degree in business administration or accounting program desired. Work Experience will be considered in lieu of Associate’s Degree.

MINIMUM REQUIREMENTS

• 3-5 years in the fabrication, manufacturing, construction or EPC industry
• 7 years experience in office administration
• Excellent written and verbal communication skills

PREFERRED REQUIREMENTS

• Experience working in Modular Rotating Equipment/Systems Industry
• Strong experience with MS Power Apps and databases VBA (MS Word, Excel, Outlook Macro) Programming
• Experience with Autodesk Construction Cloud(ACC)

PHYSICAL REQUIREMENTS/WORK ENVIRONMENT

The position is at least 90% to 95% at a desk working with computers. Ability to exert up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Performs other physical activities including use of fingers, sitting, stooping, bending, crouching, talking, hearing, and performing repetitive motions. Visual acuity requirements include color, depth perception and field of vision necessary to prepare and analyze data and figures, operate a computer terminal, and conduct extensive reading. The incumbent will be subject to inside environmental conditions. Occasional shop activities may include visits to fabrication/assembly shops or the field where heavy fabrication activities are ongoing. Appropriate PPE to be worn during shop and/or field visits.

IMPORTANT NOTICE

TAS has a tobacco‑free workplace policy, under which individuals are not allowed to smoke or use tobacco or nicotine products on the TAS premises, while conducting TAS business off premises or take "smoking" breaks during working hours. "Smoking" and "tobacco or nicotine products" includes, but is not limited to, products such as cigarettes, e‑cigarettes, cigars, pipes, vaping, all forms of smokeless tobacco (chewing tobacco, snuff, dip) and clove cigarettes. The above declarations are not intended to be an all‑inclusive list of the duties and responsibilities of the job described, nor are they intended to be such a listing of the skills and abilities required to do the job. Rather, they are intended only to describe the general nature of the job.

EEO STATEMENTS

TAS Energy Inc. guarantees equal employment opportunities to all qualified applicants. All qualified applicants will receive consideration for employment, without regard to age, race, color, religion, sex, sexual orientation, gender identity, or national origin. TAS is a leading modular design, engineering, and manufacturing company, with multiple facilities totaling over 1.5 million sq ft. of manufacturing space. We have completed over 500 projects in 34 countries with industry‑leading safety performance.