Temporary Recruiting Coordinator

bakertilly; Madison (WI); On-site; USD 31,000 - 52,000; Full time

Job summary

Baker Tilly in Madison, WI seeks a detail‑oriented Talent Attraction Administrative Specialist to support the recruiting team, schedule interviews, and prep candidate materials.

You will maintain the applicant tracking system, produce reports, manage calendars, and protect confidential information while building strong internal and external relationships. 1+ year ATS experience and MS Office proficiency are valued.

Qualifications

• High school diploma or equivalent; associates preferred.
• 1+ year administrative or executive support experience, especially in Talent Acquisition.
• Experience with an ATS (Workday, Taleo, Icims, etc.).
• Strong analytical, organizational, and communication skills; ability to handle confidential information.

Responsibilities

• Schedule candidate interviews and distribute resumes, agendas, and directions.
• Update ATS and post jobs on internal/external sites; generate weekly/monthly reports.
• Respond to inquiries from the talent attraction team and candidates.
• Support special projects and build relationships internally and externally.

Skills

Administrative experience

Calendar management

ATS experience

MS Office proficiency

Confidentiality

Communication

Team collaboration

Education

High school diploma

Associates degree preferred

Tools

Workday

Taleo

Icims

Job description

Baker Tilly is a leading advisory, tax and assurance firm, providing clients with a genuine coast-to-coast and global advantage in major regions of the U.S. and in many of the world's leading financial centers - New York, London, San Francisco, Los Angeles, Chicago and Boston. Baker Tilly Advisory Group, LP and Baker Tilly US, LLP (Baker Tilly) provide professional services through an alternative practice structure in accordance with the AICPA Code of Professional Conduct and applicable laws, regulations and professional standards. Baker Tilly US, LLP is a licensed independent CPA firm that provides attest services to its clients. Baker Tilly Advisory Group, LP and its subsidiary entities provide tax and business advisory services to their clients. Baker Tilly Advisory Group, LP and its subsidiary entities are not licensed CPA firms. Baker Tilly Advisory Group, LP and Baker Tilly US, LLP, trading as Baker Tilly, are independent members of Baker Tilly International, a worldwide network of independent accounting and business advisory firms in 141 territories, with 43,000 professionals and a combined worldwide revenue of $5.2 billion.

Baker Tilly is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status, gender identity, sexual orientation, or any other legally protected basis, in accordance with applicable federal, state or local law.

Any unsolicited resumes submitted through our website or to Baker Tilly Advisory Group, LP, employee e‑mail accounts are considered property of Baker Tilly Advisory Group, LP, and are not subject to payment of agency fees. In order to be an authorized recruitment agency ("search firm") for Baker Tilly Advisory Group, LP, there must be a formal written agreement in place and the agency must be invited, by Baker Tilly's Talent Attraction team, to submit candidates for review via our applicant tracking system.

Job Description

Responsibilities

Be a trusted member of the Talent Attraction team making a positive impact whereby you will:

• Schedule candidate interviews to include distribution of resumes, candidate overviews, agendas, applications, directions and evaluations
• Update applicant tracking system as needed; maintaining candidate status in ATS, posting and updating jobs on our internal and external websites, process weekly and monthly reports as needed
• Respond to various inquiries from the talent attraction team and/or candidates
• Work on special projects as assigned
• Utilize your relationship-building skills to network and build strong relationships internally and externally

Qualifications

• High school diploma, Associates degree preferred
• One (1)+ year of administrative or executive support experience, including managing calendars and experience within a talent acquisition function highly desired
• One (1)+ year experience with an ATS (applicant tracking system), preferably Workday (other example: Taleo, Icim's, etc)
• Demonstrated analytical, problem‑solving, organizational, interpersonal, project management, communication skills required
• Demonstrated level of technical proficiency with Microsoft Office Outlook and Excel at the Intermediate or Advanced levels required
• Professional demeanor and ability to handle matters confidentially
• The ability to work overtime if needed
• Eligibility to work in the U.S. without sponsorship preferred

The pay rate range for this job position is $22.50 to $37.75. Actual compensation is influenced by a variety of relevant factors including but not limited to applicant's skills, prior experience, qualifications, degrees, professional certifications, work arrangements and geographic location.

• Baker Tilly offers a comprehensive compensation and benefits package to eligible employees.

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