Temporary Receptionist (Reservations)

FirstService Residential; Town of Florida (NY); On-site; USD 29,000 - 32,000; Full time

Benefits offered by this job

Medical plans

Dental coverage

Vision coverage

401k with match

Paid holidays

Job summary

FirstService Residential in New York is seeking a Receptionist to greet visitors, answer phones, and direct inquiries while providing administrative support to residents and staff.

Schedule: Sunday-Thursday 9:00am–6:00pm. Compensation: $21.22 per hour. This full-time role offers comprehensive benefits including medical, dental and vision plans, a 401(k) with company match and paid holidays.

Qualifications

• High school diploma or equivalency preferred.
• Two (2) years of general administrative experience.
• Computer literacy: Intermediate proficiency in Microsoft Windows.
• Effective written and verbal communication skills.
• Multiple language fluency is desirable.
• Strong customer service, communication and interpersonal skills required.

Responsibilities

• Greets visitors and clients upon their arrival.
• Handles all incoming packages and prepares outgoing packages.
• Files and scans of various documents.
• Receives, sorts, and distributes all mail on a daily basis.
• Assists with payroll check distribution.
• Maintains professional appearance to reception area.
• Copies and logs cash receipts on a daily basis.
• Ensures all safety precautions are followed while performing work.
• Maintains working relationship with building staff.
• Other duties as required.

Skills

Administrative experience

Windows proficiency

Written & verbal communication

Customer service

Multilingual (desirable)

Education

High school diploma or equivalent

Job description

Description

Job Overview: As a Receptionist, you’ll be responsible for serving residents and guests by greeting, welcoming and directing them appropriately. Answering the phone and directing or answering questions providing administrative support.

Your Responsibilities

• Greets visitors and clients upon their arrival.
• Handles all incoming packages and prepares outgoing packages.
• Files and scans of various documents.
• Receives, sorts, and distributes all mail on a daily basis.
• Assists with payroll check distribution.
• Maintains professional appearance to reception area.
• Copies and logs cash receipts on a daily basis.
• Ensures all safety precautions are followed while performing work.
• Maintains working relationship with building staff.
• Other duties as required.

Skills & Qualifications

• High school diploma or equivalency preferred.
• Two (2) years of general administrative experience.
• Computer literacy: Intermediate proficiency in Microsoft Windows.
• Effective written and verbal communication skills.
• Multiple language fluency is desirable.
• Strong customer service, communication and interpersonal skills required.

Physical Requirements

• Ability to lift 30 – 50 lbs.
• Work in an upright standing or sitting position for long periods of time.
• Handle, finger, grasp and lift objects and packages.
• Reach with hands and arms.
• Communicate, receive, and exchange ideas and information by means of the spoken and written word.
• Ability to quickly and easily navigate the property/building as required to meet the job functions
• Complete all required forms.
• Ability to work extended hours and weekends based on project requirements.
• Ability to respond to emergencies in a timely manner.

Supervisory Responsibilities

• No supervisory responsibilities

Additional Information

• Schedule: Sunday-Thursday 9:00am - 6:00pm

What We Offer

• As a full-time exempt associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, and vision.
• In addition, you will be eligible for time off benefits, paid holidays, and a 401k with company match.
• Occasional travel may be required to attend training and other company functions.

Compensation: $21.22 per hour

Disclaimer Statement

This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time.

Automated Employment Decision Tool (AEDT) Usage:

We may utilize an Automated Employment Decision Tool (AEDT) in connection with the assessment or evaluation of candidates. The AEDT is designed to assist in objectively evaluating candidate qualifications based on specific job-related characteristics.

Job Qualifications and Characteristics Assessed:

The AEDT evaluates candidates based on job qualifications and characteristics pertinent to the role, including skills, experience, and competencies relevant to the position requirements. These qualifications are determined by the unique needs of each role within our company.

Alternative Selection Process or Reasonable Accommodations:

Candidates who require an alternative selection process or a “reasonable accommodation,” as defined under applicable disability laws, may make a request through our designated contact channel [e-mail].

Requesting Information About the AEDT - NYC Local Law 144:

Candidates who reside in New York City and are subject to NYC Local Law 144 may request information about the AEDT, including details on the type of data collected, the sources of such data, and our data retention policies. To submit a request, please contact us at [e-mail]; we will respond in accordance with Local Law 144, within 30 days.