Temporary Portfolio Property Manager/ Boca/West Palm

Akam Associates Inc.; West Palm Beach (FL); On-site; USD 72,000 - 88,000; Full time

Job summary

AKAM seeks a Temporary Portfolio Property Manager for a 5-7 property portfolio in Boca/West Palm Beach, FL. You will oversee operations, financial performance, resident relations, and compliance to ensure properties meet standards.

Required: 3-5 years in hi-rise residential/HOA management, Licensed CAM, proficiency with Yardi, Building Link, Avid, Smartweb and Microsoft Office; strong communication and organizational skills; on-call availability; English/Spanish a plus.

Qualifications

• A minimum of 3-5 years proven experience in property management, particularly in hi-rise residential & HOA settings (required).
• Licensed Community Association Manager (required).
• Identify, discuss, plan and negotiate with vendors to complete all necessary capital improvement projects.
• Proficiency in property management software such as Yardi, Building Link, Avid, Smartweb and Microsoft Office Suite (required).
• Strong interpersonal and communication skills.
• Exceptional organizational and problem-solving abilities.
• Ability to work both independently and as part of a team.
• Willingness and availability for on-call duties and handling emergencies.
• Bilingual English/Spanish is a plus.

Responsibilities

• Property Oversight: Manage day-to-day operations of assigned properties.
• Board Collaboration: Collaborate with the board of directors and provide regular updates.
• Resident Relations: Serve as primary contact for residents and manage move-ins/outs.
• Financial Management: Prepare budgets, review invoices, and generate reports.
• Compliance and Risk Management: Ensure regulatory compliance and maintain records.
• Violations Management: Enforce rules, monitor violations, and coordinate actions.
• Vendor Management: Manage vendors, contracts, and bidding processes.
• Team Leadership: Supervise staff and provide training and feedback.

Education

Licensed Community Association Manager

Tools

Yardi

Building Link

Avid

Smartweb

Microsoft Office

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Temporary Portfolio Property Manager/ Boca/West Palm

Temporary Management West Palm Beach, FL, US

10 days ago Requisition ID: 4151

Salary: $80,000.00 Annually

About the company: Founded in 1983, AKAM provides unparalleled knowledge, industry-leading technology, cost-saving initiatives, and the best customer service in the industry to every condominium, cooperative, homeowners association, and investment property we service. From comprehensive financial oversight to operations management, compliance administration, and violation removal, we maximize operational efficiency and value for our clients. Our core values include Innovation, Collaboration, Elevation, Accountability & Hospitality.

About the job: The Portfolio Manager is responsible for overseeing and managing a portfolio of 5-7 properties, ensuring the properties are well-maintained, financially successful, and meet the needs of residents and owners. This role requires excellent communication skills, financial acumen, and a strong understanding of property management principles.

Key Responsibilities:

Property Oversight:

• Manage day-to-day operations of assigned properties.
• Conduct regular property inspections to ensure compliance with regulations and company standards.
• Coordinate maintenance and repairs, ensuring timely and cost-effective solutions.
• Collaborate effectively with the board of directors.
• Provide regular updates and reports to the board and assist in board meetings as necessary.

Resident Relations:

• Serve as the primary point of contact for residents, addressing concerns and resolving issues.
• Oversee resident move-ins and move-outs, including lease administration and security deposit handling.
• Foster positive resident relationships to enhance retention rates.
• Prepare and manage property budgets, ensuring financial performance aligns with goals.
• Review and approve invoices, ensuring accuracy and adherence to budget.
• Generate financial reports and provide regular updates to owners and senior management.

Compliance and Risk Management:

• Ensure properties comply with local, state, and federal regulations.
• Implement risk management strategies to minimize liability and protect assets.
• Maintain accurate records and documentation for all properties.

Violations Management:

• Enforce the Rules and Regulations and issue violations notice.
• Monitor for any violations of property codes, regulations, or lease terms.
• Investigate reported violations and take appropriate corrective actions.
• Communicate with relevant authorities to resolve compliance issues.
• Document all violations and actions taken to rectify them.
• Educate tenants and staff on compliance requirements and prevention measures.
• Establish and maintain relationships with vendors and contractors.
• Negotiate contracts and oversee vendor performance to ensure quality and cost-effectiveness.
• Coordinate bidding processes for large projects and capital improvements.
• Supervise and mentor property management staff.
• Provide training and development opportunities to enhance team performance.
• Conduct regular performance evaluations and provide constructive feedback.

Qualifications

• A minimum of 3-5 years proven experience in property management, particularly in hi-rise residential & HOA settings (required).
• Licensed Community Association Manager (required).
• Identify, discuss, plan and negotiate with vendors to complete all necessary capital improvement projects.
• Proficiency in property management software such as Yardi, Building Link, Avid, Smartweb and Microsoft Office Suite (required).
• Strong interpersonal and communication skills.
• Exceptional organizational and problem-solving abilities.
• Ability to work both independently and as part of a team.
• Willingness and availability for on-call duties and handling emergencies.
• Bilingual English/Spanish is a plus.

AKAM is committed to maintaining a diverse workforce and an inclusive work environment. AKAM is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. All qualified applicants are encouraged to apply and will be considered for employment without regard for any characteristic protected by applicable law.

About the company: Founded in 1983, AKAM provides unparalleled knowledge, industry-leading technology, cost-saving initiatives, and the best customer service in the industry to every condominium, cooperative, homeowners association, and investment property we service. From comprehensive financial oversight to operations management, compliance administration, and violation removal, we maximize operational efficiency and value for our clients. Our core values include Innovation, Collaboration, Elevation, Accountability & Hospitality.

About the job: The Portfolio Manager is responsible for overseeing and managing a portfolio of 5-7 properties, ensuring the properties are well-maintained, financially successful, and meet the needs of residents and owners. This role requires excellent communication skills, financial acumen, and a strong understanding of property management principles.

Key Responsibilities:

Property Oversight:

• Manage day-to-day operations of assigned properties.
• Conduct regular property inspections to ensure compliance with regulations and company standards.
• Coordinate maintenance and repairs, ensuring timely and cost-effective solutions.

Board Collaboration:

• Collaborate effectively with the board of directors.
• Provide regular updates and reports to the board and assist in board meetings as necessary.

Resident Relations:

• Serve as the primary point of contact for residents, addressing concerns and resolving issues.
• Oversee resident move-ins and move-outs, including lease administration and security deposit handling.
• Foster positive resident relationships to enhance retention rates.

Financial Management:

• Prepare and manage property budgets, ensuring financial performance aligns with goals.
• Review and approve invoices, ensuring accuracy and adherence to budget.
• Generate financial reports and provide regular updates to owners and senior management.

Compliance and Risk Management:

• Ensure properties comply with local, state, and federal regulations.
• Implement risk management strategies to minimize liability and protect assets.
• Maintain accurate records and documentation for all properties.

Violations Management:

• Enforce the Rules and Regulations and issue violations notice.
• Monitor for any violations of property codes, regulations, or lease terms.
• Investigate reported violations and take appropriate corrective actions.
• Communicate with relevant authorities to resolve compliance issues.
• Document all violations and actions taken to rectify them.
• Educate tenants and staff on compliance requirements and prevention measures.

Vendor Management:

• Establish and maintain relationships with vendors and contractors.
• Negotiate contracts and oversee vendor performance to ensure quality and cost-effectiveness.
• Coordinate bidding processes for large projects and capital improvements.

Team Leadership:

• Supervise and mentor property management staff.
• Provide training and development opportunities to enhance team performance.
• Conduct regular performance evaluations and provide constructive feedback.

Qualifications

• A minimum of 3-5 years proven experience in property management, particularly in hi-rise residential & HOA settings (required).
• Licensed Community Association Manager (required).
• Identify, discuss, plan and negotiate with vendors to complete all necessary capital improvement projects.
• Proficiency in property management software such as Yardi, Building Link, Avid, Smartweb and Microsoft Office Suite (required).
• Strong interpersonal and communication skills.
• Exceptional organizational and problem-solving abilities.
• Ability to work both independently and as part of a team.
• Willingness and availability for on-call duties and handling emergencies.
• Bilingual English/Spanish is a plus.

AKAM is committed to maintaining a diverse workforce and an inclusive work environment. AKAM is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. All qualified applicants are encouraged to apply and will be considered for employment without regard for any characteristic protected by applicable law.

Monday through Friday, 9 am -5 pm
on call 24/7