Temporary Part-Time Clinical Research Assistant

UC Irvine; Fullerton (CA); On-site; USD 39,000 - 56,000; Part time

Benefits offered by this job

Comprehensive benefits

Paid time off

Job summary

UC Irvine is seeking a Temporary Part-Time Clinical Research Assistant to support administrative operations across multiple sites. Work hours are Monday–Friday, 8:30am–2pm (25 hours/week). This role emphasizes IRB coordination, data tasks in Epic/MyChart, and cross-site communication under two Principal Investigators.

Standard benefits apply to temporary staff, and salary is $34.55/hour. The position requires prior administrative or project coordination experience in healthcare or academic

Qualifications

• Prior administrative, program, or project coordination experience within an academic, research, or healthcare setting.
• Prior experience handling Institutional Review Board (IRB) submissions and research project coordination.
• Familiarity with electronic health record platforms, specifically Epic and MyChart, for administrative and data tracking purposes.
• Strong organizational and communication skills with the ability to manage multi-site activities across flexible work hours.

Responsibilities

• Manage day-to-day administrative operations, process implementation, and ongoing communication across program partners and six UC sites.
• Coordinate inter-campus meetings, collaborative activities, and research questionnaires under the direction of two Principal Investigators.
• Assist with Institutional Review Board (IRB) submissions and ensure smooth project workflows across participating locations.
• Support data sharing and administrative tasks within Epic and MyChart to facilitate collaborative program goals without direct patient contact.

Skills

Administrative experience

IRB submissions

Epic & MyChart

Multi-site coordination

Organizational skills

Tools

Epic EMR

MyChart

REDCap

Job description

Who We Are

Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation’s top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It’s located in one of the world’s safest and most economically vibrant communities and is Orange County’s second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide. To learn more about UC Irvine, visit www.uci.edu.

This recruitment is for a Temporary Part-Time Clinical Research Assistant position through UC Irvine's internal temporary staffing department. The work schedule is Monday - Friday, 8:30am - 2pm (25 hours/week).

Your Role on the Team

Duties include, but are not limited to:

• Manage day-to-day administrative operations, process implementation, and ongoing communication across program partners and six UC sites.

• Coordinate inter-campus meetings, collaborative activities, and research questionnaires under the direction of two Principal Investigators.

• Assist with Institutional Review Board (IRB) submissions and ensure smooth project workflows across participating locations.

• Support data sharing and administrative tasks within Epic and MyChart to facilitate collaborative program goals without direct patient contact.

What It Takes to be Successful

Required:

• Prior administrative, program, or project coordination experience within an academic, research, or healthcare setting.

• Prior experience handling Institutional Review Board (IRB) submissions and research project coordination.

• Familiarity with electronic health record platforms, specifically Epic and MyChart, for administrative and data tracking purposes.

• Strong organizational and communication skills with the ability to manage multi-site activities across flexible work hours.

Preferred:

• Experience in OB/GYN.

• Working knowledge of REDCap for data management, entry, and survey administration.

• Demonstrated ability to adapt to expanding program needs and transition effectively between part-time and full-time responsibilities.

Total Rewards

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

Pay Rate: $34.55/hour

Conditions of Employment:

• Background Check and Live Scan
• Employment Misconduct*
• Legal Right to work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment

*Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

Temporary Employment

This is a temporary employment recruitment reporting to the UCI Temporary Employment Services (TES) Department. Interviewing and hiring is based on internal hiring needs and how well the candidate's experience matches the assignment requirements. Certaintemporary assignments may require clearance of a health physical or require a valid California Driver’s License for driving university vehicles.

The majority of our temporary positions are Monday – Friday, 8:00 a.m. – 5:00 p.m. We also have occasional part-time, weekend, and evening hours available, depending on the assignment. Comprehensive benefits options are also available for temporary employees, including paid vacation, holidays, and sick leave.

Please note that we recruit for this position on an on-going basis to build a talent pool of potential candidates. When a position becomes available, we will review applicants at that time.Due to the volume of applications that we receive, only those candidates selected for interviews will be contacted.

Applicants with prior employment with UC or UC Irvine, please include this work experience on both your application and resume.

Thank you for your interest in employment with UCI Temporary Employment Services.

Parking Information

All visitors, staff, and students are required to purchase parking permits to park on UCI property. If you plan to commute to work via your personal vehicle, I encourage you to review the parking requirements of your work location and parking rates on the UC Irvine Parking and Transportation website.

Closing Statement:

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC Anti-Discrimination Policy.

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strides to create and maintain working and learning environments that are inclusive, equitable, and welcoming.

UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at [phone] or [e-mail].

Consideration for Work Authorization Sponsorship

Must be able to provide proof of work authorization