Temporary Part-Time Administrative Assistant (On-Site)

Montrose Environmental Group; Santa Ana (CA); On-site; Part time

Job summary

A leading environmental services company seeks a Temporary Part-Time Administrative Assistant in Santa Ana, CA. This role involves preparing communications, managing invoices, and assisting with various administrative tasks. Ideal candidates are self-starters with strong writing and organizational skills, ready to contribute to a dynamic team.

Qualifications

• High School Diploma and 1 year relevant experience.
• Excellent interpersonal, writing, and communication skills.
• Ability to manage multiple tasks effectively.

Responsibilities

• Prepare communications, invoices, and reports.
• Process incoming invoices and liaise with suppliers.
• Create and maintain filing systems and track project utilities.

Skills

Interpersonal skills

Writing skills

Oral communication skills

Organizational skills

Flexibility

Proofreading

Data collection

Problem definition

Education

High School Diploma or equivalent

Tools

Microsoft Office

Adobe

Microsoft Project

Job description

Temporary Part-Time Administrative Assistant (On-Site)

Pay $17.00 - $19.00 / hour

Location Santa Ana/California

Employment type Part-Time

Job Description

Req#: R3677

ABOUT YOU

Are you passionate about the environment and ready to join an inclusive workplace, committed to leading new ideas and pathways, and to delivering value? If the answer is, “Yes!” then we have an exciting career opportunity for you.

Who are we? We are Montrose, a global environmental services provider offering environmental planning and permitting, measurement and analytical services, and environmental resiliency and sustainability solutions. Our qualified engineers, scientists, technicians, associates, and policy experts are proud of our collective expertise and the collaborative nature of our approach to helping clients. We strive to optimize environmental resiliency in a way that effectively complements our clients’ decision-making and operations and efficiently fulfills their project requirements.

We have over 80 offices across the United States, Canada, Europe and Australia and are approaching 3000 employees – all ready to provide solutions for environmental needs.

The Environmental Engineering and Consulting team delivers solutions for complex environmental challenges using our regulatory expertise and implementing practical and cost-effective compliance management processes and programs. We address our clients’ biggest concerns around permitting, ecoservices, assessment, and remediation.

Our highly trained and experienced engineers and scientists, environmental and remediation specialists, geologists, hydrogeologists, biologists, and environmental compliance specialists work with both public- and private-sector clients, delivering turnkey solutions.

A DAY IN THE LIFE

Our Administrative Assistant position is located in our office in sunny Santa Ana, California. We are seeking part-time temporary Administrative Assistant (Jul-Dec 2023).

As a key member of the Santa Ana team, this role will be responsible for a full range of activities including:

• Prepare communications, such as memos, emails, invoices, reports and correspondence

• Process incoming supplier invoices and route for approval

• Liaise with Suppliers and our Corporate accounting team regarding Accounts Payable inquiries

• Enter project ad-hoc charges into ERP system, Workday

• Create New Customer Requests

• Create Supplier Requests

• Utility Management – track charges and payments for project utility accounts

• Assist with preparation and maintenance of training document

• Update process tracking sheets as needed

• Maintain Business Licenses

• Create and maintain filing systems, both electronic and physical

• Manage mail distribution and shipping for departments

• Assist in the preparation of reports and project/customer document

• Create and maintain filing systems, both electronic and physical

• Order/maintain office and project supplies

• Maintain contact lists

• Other duties as assigned

YOUR EXPERTISE AND SKILLS

To perform this job successfully, individuals must be able to perform each duty and responsibility satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Job Requirements

• High School Diploma or equivalent, plus 1 year relevant experience.

• Excellent interpersonal skills as well as high level writing and oral communications skills are essential.

• Outgoing, self-starter with optimism and drive; good organizational skills and flexibility.

• Strong grammar, spelling, composition, and proofreading abilities.

• Ability to multi-task and work under the pressure of a deadline driven environment.

• Proficiency with Microsoft Office, Adobe, Microsoft Project, and other software programs as applicable.

• Ability to define problems, collect data, establish facts, and draw valid conclusions to present to supervisor.

Pay ranges from $17 to $19 per hour, commensurate with accomplishments, performance, credentials and geography.

The above statements are intended to describe the general nature of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties and skills required of employees so classified. If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process, or are limited in the ability or unable to access or use this online application process and need an alternative method for applying, you may contact 949-988-3500 or [e-mail] for assistance.

MAKE THE MOVE TO ACCELERATE YOUR CAREER

We are going to be blunt – the way we work may not suit everyone. We are a fast-paced, dynamic and high-growth company. You are your own boss, but you will get tons of guidance and plenty of support from talented, super-smart colleagues and its service providers.

Want to know more about us? Visit montrose-env.com and have fun!

Montrose is an Equal Opportunity Employer. Montrose is committed to recruiting and hiring qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status. Montrose is committed to providing access and reasonable accommodation in its employment for individuals with disabilities.

About the company

Montrose is an environmental services provider offering measurement and analytical services as well as environmental resiliency and sustainability solutions

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