Temporary OWLC and TCOC Administrative & Program Assistant

Omega Institute for Holistic Studies; Town of Rhinebeck (NY); On-site; USD 10,000 - 60,000; Part time

Job summary

An established industry player is seeking a Temporary Administrative & Program Assistant to support its Women's Leadership Center and event coordination. This part-time role involves providing vital administrative support, managing communications, and ensuring smooth event execution. The ideal candidate will be proactive, organized, and detail-oriented, with a strong commitment to justice and inclusion. Join this innovative organization and contribute to impactful programs while enhancing your skills in a dynamic environment. This position offers a unique opportunity to engage with diverse teams and support meaningful initiatives.

Qualifications

• Minimum 2 years of administrative or program coordination experience.
• Proficient with spreadsheets and collaboration tools.

Responsibilities

• Provide administrative support for OWLC programming.
• Coordinate cross-departmental communication for event promotion.
• Track registration and manage spreadsheets.

Skills

Administrative Support

Event Coordination

Communication Skills

Spreadsheet Management

Detail Orientation

Education

2+ years of administrative experience

Tools

Microsoft Office

Google Workspace

Zoom

Job description

Temporary OWLC and TCOC Administrative & Program Assistant

Join to apply for the Temporary OWLC and TCOC Administrative & Program Assistant role at Omega Institute for Holistic Studies.

Position Details

Pay Range: $20.00/hr - $24.00/hr (based on skills and experience)

Department: OWLC & TCOC

Reports to: OWLC & TCOC Senior Strategist

Classification: Nonexempt

Work Hours: Part-time, approximately 21–28 hours/week

Job Summary

This part-time role provides administrative and program support to the Omega Women's Leadership Center & Taking Care Of Change departments, with increased hours during key event periods. The assistant ensures effective coordination across departments, supports event execution, maintains communications and records, and contributes to tracking program impact. The position is active immediately and will be re-evaluated after the season concludes by November 14.

Essential Functions

• Provide administrative support for OWLC programming, including correspondence with faculty regarding invitations, scheduling, financial terms, and contracts.
• Coordinate cross-departmental communication for event promotion.
• Track registration, manage spreadsheets, and serve as the main contact for program inquiries.
• Coordinate pre-event planning with internal teams (production, AV, digital, creative, registration, operations).
• Support volunteer recruitment, training, and scheduling in collaboration with People & Culture.
• Assist with faculty logistics, including arrival, housing, and presentation planning.
• Prepare and distribute event schedules and faculty packets.
• Support post-event activities such as faculty payments, budget reconciliation, and documentation.
• Assist with departmental timelines, budget tracking, and communications.
• Maintain logistics including supplies, IT requests, and documentation.
• Support live event production, stage management, volunteer supervision, and participant hosting.
• Coordinate with the Seasonal Event Assistant during event weeks.
• Collect and archive survey results, impact stories, and feedback; support data visualization and reporting.
• Assist with proofreading, formatting, document creation, scanning, and office tasks.
• Demonstrate strong organizational and multitasking skills, attention to detail, excellent communication, and adaptability.

Additional Details

This position has no supervisory responsibilities. It functions in Omega’s administrative offices on campus. Physical requirements include moving items up to 20 pounds, remaining stationary for periods, traversing hilly terrain, and effective communication. Minimal travel may be required during events.

Qualifications

• Minimum 2 years of administrative or program coordination experience.
• Motivated, proactive, organized, detail-oriented, and team-oriented.
• Proficient with spreadsheets, file management, and collaboration tools (Microsoft Office, Google Workspace, Zoom).
• Aligned with Omega’s mission and committed to Justice, Equity, Diversity, and Inclusion principles.

Preferred Qualifications

• Experience in event production or nonprofit sectors.
• Understanding of intersectionality and social justice issues.
• Knowledge of social media platforms and data management tools.

Additional Requirements

Strong computer literacy, familiarity with AV setups a plus. Ability to perform job duties in varied physical conditions and environments. Commitment to Omega’s policies on diversity and nondiscrimination.