Temporary Office Support Pool

California State University - East Bay; Hayward (CA); On-site; USD 27,510 - 34,701; Part time

Job summary

A public university in Hayward, California, is seeking Office Support Pool members for temporary positions. Responsibilities will include various office duties such as receptionist work, data entry, and meeting scheduling. Candidates should have strong communication skills, office experience, and proficiency in Microsoft Office or Google Suite. The role offers flexible hours, ranging from 20 to 40 hours per week, with a starting salary between $19.97 and $25.19 per hour depending on the specific assignment.

Qualifications

• Equivalent to one or more years of office experience.
• Ability to work effectively under pressure.
• Working knowledge of office software.

Responsibilities

• Perform a variety of office duties including receptionist duties.
• Typing, data entry, budget management, and filing.
• Scheduling meetings and making travel arrangements.

Skills

Typing skills

Computing skills

English grammar

Communication skills

Education

Vocational or college education

Tools

Microsoft Word

Microsoft Excel

Google Docs

Outlook

Job description

Salary And Benefits

Starting Salary (Step 1): Administrative Support Assistant I - $19.97 per hour; Administrative Support Assistant II - $20.57 per hour; Administrative Support Coordinator I - $23.35 per hour; Administrative Support Coordinator II - $25.19 per hour.

PLEASE NOTE: Hourly rate will vary depending on the level of the specific assignment and qualifications of the applicant.

About Cal State East Bay

Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability.

About The Position

This announcement establishes a one-year temporary, on-call Office Support Pool. Assignments typically will vary in duration from one day to three months but may last as long as six months, generally between 20 and 40 hours per week. Office Support employees perform a variety of office duties including a full range of receptionist duties, typing, data entry, budget, filing, copying, opening/sorting/distributing mail, faxing, scheduling meetings, maintaining calendars, making travel arrangements, etc. Duties and responsibilities will vary depending on the hiring department.

Qualified applicants will be placed on a list used to fill short-term temporary vacancies.

APPLICATIONS SUBMITTED ARE KEPT ON FILE IN HUMAN RESOURCES FOR ONE YEAR FROM THE DATE RECEIVED.

Required Qualifications

• Equivalent to one or more years of office experience, excellent typing and computing skills.
• One or more years of vocational or college education may be substituted for the experience.
• Ability to work effectively under pressure.
• Strong English grammar, spelling, and punctuation skills highly desired.
• Working knowledge of Microsoft Word, Excel, Power Point and/or Google Docs, Sheets, Slides and Outlook or Gmail.
• Demonstrated ability to communicate effectively with diverse student, faculty, staff and community populations is essential.

Condition(s) of Employment

Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position.

All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department.

EEO Statement

All university programs and activities are open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, Cal State, East Bay provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. CSUEB complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU’s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices.

Other Information

All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website at http://www.csueastbay.edu/smokeandtobaccofree/

In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at: http://www.csueastbay.edu/upd/safety-and-security-reports.html

Sponsorship

Cal State East Bay is not a sponsoring agency for Staff or Management positions.

Mandated Reporter

The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment.

Learn more about working at the California State University and the impact of our mission.