Temporary Office Assistant 2 - Digital Records

Pierce County; Tacoma (WA); On-site; USD 25,000 - 36,000; Part time

Job summary

Pierce County in the Finance & Enterprise Services Department seeks a temporary records technician to support digitization of over 200,000 Clerk of the Superior Court records. You will verify scans, orient documents, and update tracking spreadsheets to ensure accurate digital conversion.

You'll work with vendors to address discrepancies and maintain meticulous, recurring data entry tasks. This role emphasizes detail orientation, accuracy, and steady, repeatable processes for a defined project

Qualifications

• One year of general clerical work experience or equivalent education.
• Experience updating spreadsheets and maintaining records.
• Ability to verify scanned documents and orient pages correctly.

Responsibilities

• Receive and prep documents for scanning and data verification.
• Update tracking spreadsheets and prepare routine correspondence.
• Collaborate with vendor to address errors or discrepancies.
• Organize, maintain, and retrieve information from files and records.

Skills

Attention to detail

General clerical work

Data entry

Tools

Adobe Acrobat

Job description

This role may last up to five months.

Why it's a Great Opportunity:

In this temporary role, you’ll support the digitization of more than 200,000 Clerk of the Superior Court records, helping ensure that important documents are accurately converted from physical to digital format.

This is a great opportunity for someone who enjoys structured, repetitive, detail-oriented work and takes pride in accuracy. You’ll compare physical records to scanned digital files, verify that documents are complete and correctly oriented, make minor adjustments in Adobe when needed, update tracking spreadsheets, and work with the vendor to address errors or discrepancies.

Why it's a Great Department:

The Finance & Enterprise Services Department delivers enterprise-wide services that support every County department and many external partners, ensuring Pierce County operates effectively, efficiently, and with strong public stewardship. Finance & Enterprise Services staff provide a broad portfolio of high-impact, countywide services, including budgeting and performance management, fiscal services, procurement and contracting, information technology, general services, fleet services, and risk management.

Employees have the opportunity to work on strategic, enterprise-level initiatives, collaborate across departments, provide the operational and technical backbone which ensures the smooth delivery of services across the organization, and deliver critical analysis and decision support that informs leadership and shapes County priorities. The Finance & Enterprise Services Department is focused on creating a culture where employees can help improve service delivery to make a meaningful impact on County operations and the community. The Department leads with safety, empowerment, and collaboration to create an environment where every person can contribute, challenge ideas, and continuously improve.

Learn more about Finance & Enterprise Services here.

How to Be Successful in the Role:

You’ll do well in this role if you pay close attention to details, work accurately, and feel comfortable with steady, repeat tasks. You take pride in spotting small errors, following clear procedures, and keeping records and spreadsheets correct and up to date. You’ll review many files, so patience and consistency matter. We need you to keep the same level of focus from the first record to the last. Your careful work will help ensure court records are complete and ready to use in a modern digital format.

Your Future in this Role:

A career with Pierce County means joining an organization invested in your growth. Through leadership development, robust online learning, and a variety of training opportunities, we provide continuous professional development at every stage. This commitment empowers you to contribute meaningfully while advancing your skills and supporting resilient communities, reliable infrastructure, and equitable outcomes for all.

Core daily responsibilities:

• Receive and prepare documents for scanning, verifying data, assisting in the proper completion of forms or documents; and research governing directives to answer questions and resolve routine problems encountered.
• Assist in specially assigned data searches to develop or recover information from non-standard sources.
• Prepare a variety of routine material and correspondence from written material and recording; proofread and ensure correct grammar, spelling, punctuation and capitalization on department correspondence.
• Organize, maintain and retrieve information and documents from files and records.

• One year of general clerical work experience. Additional education or related experience may substitute for the recruiting requirements.
• A resume and cover letter are required for this position.

As a condition of employment, the applicant will need to authorize and complete a background check. Information received from the background check is reviewed case-by-case and will not necessarily remove an applicant from consideration.

Our Recruitment Practices:

This is a competitive and meritorious selection process. Pierce County applications are reviewed by human hiring staff in accordance with the qualifications listed for the position. Pierce County understands applicants may use AI tools when preparing application materials. We recognize these tools can make the process easier; however, we ask that everything you submit genuinely reflects your own experience, skills, knowledge, and writing style.

During the interview process, you may be asked to demonstrate your skills, including writing and subject knowledge, and to speak to your experience in your own voice. Applicants should be prepared to respond to interview questions without relying on AI-generated responses or reading prepared answers from a screen. Any misrepresentation may result in disqualification or separation.

Applicants whose qualifications most closely align with the County’s needs will be eligible for further consideration. Notification of application status typically occurs within two to three weeks after the closing date. Some applicants may receive short notice to participate in additional selection steps, which may include assessments, phone screens, or interviews.

Upon offer, compensation is based on a range of job-related factors, including the requirements of the role, your skills and experience, and internal pay equity.

Our Welcoming Workplace Commitment:

Pierce County is committed to fostering a Welcoming Workplace where employees are supported, respected, and able to thrive. We believe a strong public workforce is representative of the community it serves and that fair and just access to opportunity strengthens public service.

Guided by the County Executive’s Forward Together mission, Pierce County works to build communities that are safe, welcoming, and connected. This same commitment shapes how we recruit, develop, and retain our employees. County employees make a direct and visible impact in the lives of residents every day, and we invite you to join us in helping keep Pierce County a place people are proud to call home.