Temporary Meeting Coordinator

BCD Travel; United States; Remote; USD 55,000 - 65,000; Full time

Job summary

A leading company in meeting and event planning is seeking a Temporary Meeting Coordinator for a virtual role. This position involves extensive logistics management, vendor negotiations, and delivering exceptional service to clients. Ideal candidates will have a Bachelor's degree, planning experience, and thrive in a fast-paced environment. Comprehensive perks include flexible working, professional growth, and competitive compensation.

Benefits

Flexible working environment

Learning and development opportunities

Comprehensive healthcare

Retirement plans

Travel and hotel discounts

Qualifications

• At least two years of meeting or program planning experience.
• Familiarity with registration management systems.
• Experience in the travel industry is a plus.

Responsibilities

• Assist in planning and executing successful meetings and events.
• Negotiate contracts with vendors.
• Manage attendee registration and communication.

Skills

Planning and executing meetings

Contract negotiation

Website management

Effective communication

Budget management

Education

Bachelor's degree

Tools

Cvent

SignUp4

Microsoft Office

Job description

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Temporary Meeting Coordinator

Location: US, Virtual, NOAM

Company: BCD

About Us:

At BCD Meetings & Events (BCD M&E), we provide more than meeting and event planning services: we create connections that inspire, motivate and change behavior for our customers. As the world’s most trusted and innovative meetings and events agency, BCD M&E cultivates a culture of people, passion and purpose to drive business forward.

Headquartered in Chicago, with locations in 50+ countries across the world, BCD M&E’s team of 1,800+ people are committed to sustainability and driving success for our customers, our business and ourselves. Our values are at the heart of everything we do, and we look for people that want to be a part of something special, can rise to our standards and love to bring their unique perspective to the table.

While we can’t guarantee every day will be the best (who can?), we can promise a community of people who genuinely care and lead with empathy, a flexible workplace with awesome perks and challenging work that means something.

About the Role
Join our dynamic team as a Meeting Support Coordinator and help create unforgettable experiences! In this role, you’ll become the go-to expert for managing everything from logistics to vendor negotiations. If you thrive in a fast-paced environment and love putting the pieces together, this job is for you!

You're Good At

• Assisting in planning and executing successful meetings and events
• Negotiating contracts with vendors to secure the best services
• Building user-friendly websites and managing attendee registration
• Communicating effectively and professionally with clients and team members
• Organizing materials and supplies while keeping budgets on track

You Might Also Have

• A Bachelor’s degree and at least two years of meeting or program planning experience
• Familiarity with registration management systems like Cvent or SignUp4
• Proficiency in Microsoft Office and database management
• Experience working in the travel industry with knowledge of domestic and international travel logistics
• Pharma experience is a plus!

Please note that this is a temporary assignment, currently scheduled to end in December 2025.

Ready to take your skills to the next level? We can’t wait to see your application!

THE PERKS

Flexible Working
We believe that a flexible working environment is key to getting the best out of our teams. We will support you to work where you need to and when you need to, depending on how you work best.

Room to Grow
Our line of work and business structure challenge our people in a way that inspires growth, with learning and development built into every role. We give individuals ownership over the direction and speed in which they grow.

Everyone has a voice
We thrive on conversations that spark curiosity and empathy. No matter how big or how small, every voice is heard, considered and respected.

Make your move
The diversity of roles across BCD M&E’s global locations means that our people often find new adventures during their time with us. Join us as a meeting planner role in the UK, stay for a global marketing career — there’s always room to move.

We’ve got you covered
Our extensive benefits include comprehensive healthcare, retirement plans, continued education support, diverse work locations, travel and hotel discounts, volunteer and sustainability opportunities and a successful employee recognition program.

We’re positive. You’ll love it.
It starts from the top. Our leaders lead with positivity, believe in our people and trust us to do the right thing. There will always be support along your journey, in little and big ways.

We carefully consider a wide range of compensation factors, including your professional background and experience. The salary range for candidates in applicable jurisdictions in the US for the position of Temporary Meeting Coordinator is between $55,000 - $65,000 ($26.45/hour - $31.25/hour for 40 hours/week). The actual pay depends on your skills, qualifications, experience, geographical location, and project budget .