Temporary Intern Graduate Archivist I

City of Austin; United States; On-site; USD 25,000 - 36,000; Full time

Benefits offered by this job

Low-cost medical, dental, vision

Training opportunities

Retirement plan

More

Job summary

City of Austin is offering an Intern – Graduate position in Austin’s Public Library system. The role provides hands-on experience in archival work, research support, and customer service through the Reference and Access Team.

You will assist archivists, learn archival practices, and gain exposure to cataloging, sorting materials, and answering inquiries in a public-facing environment.

Qualifications

• Knowledge of Federal, State, and Local laws and ordinances.
• Knowledge of applicable processes, techniques, and methods.
• Knowledge of City practices, policies, and procedures.
• Knowledge of statistical analysis.
• Skill in oral and written communication.
• Skill in using computers and related software applications.
• Skill in problem solving.
• Ability to work with minimal supervision.
• Ability to operate a computer keyboard and other basic office equipment.
• Ability to communicate clearly and effectively.
• Ability to create clear and concise reports.
• Ability to establish and maintain effective communication and working relationships with City employees and the public.

Responsibilities

• Assists archivists with maintaining archival collections and providing customer service and research support.
• Sorts manuscripts, books, publications, and other materials according to established procedures and returns them to shelves or designated areas.
• Helps the public use the collections by explaining available resources and how to locate information.
• Communicates and enforces library policies and procedures for staff and patrons.
• Responds to routine inquiries and directs patrons to archivists when professional assistance is needed.
• Locates archival and library materials for patrons, including manuscripts, archival records, architectural documents, photographs, maps, audiovisual items, books, and periodicals.
• Performs clerical tasks such as answering phones, sorting mail, filing, typing, photocopying, and preparing outgoing materials.

Skills

Legal knowledge

Data analysis

Statistical analysis

Report writing

Communication skills

Computer skills

Problem solving

Independent work

Archival practices

Education

Graduate degree program enrollment

Graduation from a four-year college

Job description

Intern – Graduate

Purpose: Under general supervision, this position assists in general administrative or research functions to develop a working knowledge of a targeted area in municipal government related to benchmarked professional positions, performing advanced internship duties.

Duties, Functions and Responsibilities

• Observes and assists professionals in the assigned department to learn about areas of career interest.
• Conducts research, collects and organizes data, performs analyses, and prepares reports to supplement knowledge gained through academic courses.
• Proposes solutions to existing problems and discusses recommendations with administrative personnel to acquire skills in problem solving.
• Is responsible for special projects as assigned.
• Leads, as necessary, in the coordination, administration, or monitoring of specific programs.
• Supervisor and/or Leadership Exercised: None

Knowledge, Skills, and Abilities

• Knowledge of Federal, State, and Local laws and ordinances.
• Knowledge of applicable processes, techniques, and methods.
• Knowledge of City practices, policies, and procedures.
• Knowledge of statistical analysis.
• Skill in oral and written communication.
• Skill in using computers and related software applications.
• Skill in problem solving.
• Ability to work with minimal supervision.
• Ability to operate a computer keyboard and other basic office equipment.
• Ability to communicate clearly and effectively.
• Ability to create clear and concise reports.
• Ability to establish and maintain effective communication and working relationships with City employees and the public.

Minimum Qualifications

• Enrolled in an accredited college or university graduate degree program, with some advanced coursework related to the internship program.

Preferred Qualifications

• Knowledge of archival standards, issues, practices, and trends.
• Knowledge of reference tools and procedures.
• Skill in using standards for archival description.
• Experience providing quality customer service in a public-facing environment.
• Ability to carry out detailed and repetitive tasks while remaining focused and meeting established timelines.
• Ability to manage and switch work tasks to meet customer and department needs.
• Experience working with diverse populations and customers of all ages.
• Graduation from an accredited four (4) year college or university.
• Current enrollment in a graduate degree program in Library/Information Science, with a concentration in Archival Enterprise, History, or Public History.

Key Responsibilities (Reference and Access Team Support)

• Assisting archivists with maintaining archival collections, books, periodicals, audiovisual materials, and providing customer service and research support.
• Sorting manuscripts, books, publications, and other materials according to established procedures and returning them to shelves, files, or designated areas.
• Helping the public use the collections by explaining available resources and how to locate information.
• Communicating and enforcing library policies and procedures for both staff and patrons.
• Responding to routine inquiries and directing patrons to archivists when professional assistance is needed.
• Locating archival and library materials for patrons, including manuscripts, archival records, architectural documents, photographs, maps, audiovisual items, books, and periodicals.
• Performing clerical tasks such as answering phones, sorting mail, filing, typing, photocopying, and preparing outgoing materials.

Work Location(s)

John Henry Faulk Building. 800 Guadalupe Street. Austin, Texas 78701

Salary Range

$22.15 per hour

Hours and Schedule

20 hours weekly (Afternoons), Wednesday - Saturday. Visit the Austin Public Library for library hours per location.

Benefits

• low-cost medical, dental, vision, paid leave time, a highly competitive retirement plan
• training opportunities
• more

Equal Opportunity and Diversity Statement

The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation.

In addition, the City will not discriminate in employment decisions on the basis of an individual's AIDS, AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.

City of Austin is committed to compliance with the Americans with Disabilities Act.

If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call [phone] or Texas Relay by dialing 7-1-1.

Culture and Community

At the City of Austin, we are more than just an employer—we are a vibrant community dedicated to shaping one of the nation's most dynamic and innovative cities. As we strive to fulfill our commitment as public servants, it is important that we ground our efforts in a set of guiding principles – Empathy, Ethics, Excellence, Engagement, and Equity – that anchor our delivery of services that significantly impact the lives of Austinites.

Joining the City of Austin means embarking on a purposeful career, contributing to the community, and being part of a forward-thinking organization that values every employee.

What Makes the City of Austin Special?

• Make a Difference: Join a team driving meaningful change in one of the fastest-growing cities in the nation.
• Value and Innovation: Work in an environment where employees are valued and innovation thrives.
• Competitive Benefits: Enjoy a comprehensive compensation package that includes generous leave, work-life balance programs, and extensive benefits.
• Retirement Security: Plan for the future with the City of Austin Employees' Retirement System.
• Sustainable Transportation Options: Commute easily with access to public transit and bike-friendly infrastructure.
• Focus on Wellness: Stay healthy through wellness programs, on-site fitness centers, and mental health support.
• Career Growth: Advance your skills and expertise with professional development and leadership opportunities.
• Modern Workspaces: Work in innovative and sustainable environments that foster collaboration and inspiration.
• By joining us, you become part of a community that values its people and is committed to making Austin the most thriving and resilient city in the country.

Information Regarding Job Posting Dates

• The Austin Public Library reserves the right to close posted positions prior to the advertised close date, based on recruitment strategies and business needs.
• Please be aware that the Job Posting Close Date reflects the final day to apply, but the posting will close at 11:59 PM the day before the date listed.
• All application steps, including attachments and submission, must be fully completed before that time.
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• Once a posting has closed, it will no longer be viewable in the system.