Temporary HR & Business Manager

San Francisco Bay Area Theatre Company (SFBATCO); San Francisco (CA); Hybrid; USD 1,205,000 - 1,688,000; Part time

Job summary

San Francisco Bay Area Theatre Company (SFBATCO) is seeking a Temporary HR & Business Manager to provide organizational stability during a period of transition. The role focuses on finance, HR, compliance, and operations, reporting to the Artistic Director, with a defined portfolio to support day-to-day business infrastructure.

This Fixed-Term position runs September 2026 through April 2027, averages about 25–35 hours per week, and offers a hybrid work arrangement in San Francisco and the

Qualifications

• 3-5 years in nonprofit administration, finance, HR, operations, or organizational management.
• 3-5 years in arts or mission-driven organizations.
• Experience budgeting, cash-flow management, bookkeeping, and financial reporting.
• 3-5 years coordinating with bookkeepers, accountants, auditors, payroll providers, and Boards.
• Familiar with HR administration, payroll, benefits, and compliance.
• 3-5 years administering contracts and managing business relationships.
• Strong organizational and project-management skills.
• Experience with QuickBooks, ADP, nonprofit audits, and performing arts orgs is helpful.

Responsibilities

• Maintain budgets and cash-flow projections with oversight from leadership.
• Review QuickBooks, accounts payable/receivable, and vendor invoices.
• Monitor spending against budgets and flag variances.
• Prepare financial reports for board and leadership.
• Administer payroll and employee benefits; manage onboarding/offboarding.
• Ensure compliance with registrations, insurance, and grants.
• Prepare and track contracts; coordinate vendor and partner agreements.
• Support grant budgets and expenditures; assist with grant invoicing.
• Coordinate administrative systems during Director of Operations leave.
• Act as the main point of contact for contracting matters with the Artistic Director.

Skills

Nonprofit administration

Finance management

HR administration

Operations coordination

Project management

Contract administration

Tools

QuickBooks

ADP

Job description

San Francisco Bay Area Theatre Company (SFBATCO)

Position Type: Fixed-Term/Temporary

Term: September 2026–April 2027

Compensation: $35/hour (25-35 hours per week)

Reports to: Artistic Director

About the Role

SFBATCO is seeking an experienced, collaborative, and highly organized Temporary HR & Business Manager to provide organizational stability and administrative leadership during an important period of transition.

Following the departure of SFBATCO's Managing Director in September 2026 and during the planned leave of the organization's Director of Operations beginning later this fall, the Temporary HR & Business Manager will help maintain the financial, human resources, compliance, administrative, and operational systems necessary for the organization to function successfully.

This position is not intended to serve as a one-to-one replacement for the outgoing Managing Director. During this period, responsibilities will be intentionally distributed among SFBATCO's Artistic Director, Director of Development & Marketing, Director of Operations, administrative staff, Board leadership, and the HR & Business Manager.

The Manager will take primary responsibility for a defined portfolio of SFBATCO's day-to-day business infrastructure, allowing artistic, development, and program staff to remain focused on their primary areas of leadership.

Primary Responsibilities

Finance & Business Administration

Working closely with the Artistic Director, Board Treasurer/Finance Committee, and SFBATCO's bookkeeper, the Manager will:

• Maintain and regularly update organizational budgets and cash-flow projections.
• Meet regularly with the organization's bookkeeper to review QuickBooks, transactions, accounts payable and receivable, and outstanding financial questions.
• Monitor organizational spending against approved budgets and identify potential variances or cash-flow concerns.
• Prepare financial information and reporting for organizational and Board leadership.
• Coordinate routine administration related to audits and tax preparation.
• Support tracking and allocation of restricted and grant-funded expenditures.
• Manage routine deposits and financial documentation.
• Coordinate invoices, reimbursements, and payments for approval by authorized organizational signatories.
• Maintain accurate and accessible financial and business records.

Human Resources, Benefits & Compliance

The Manager will:

• Coordinate payroll preparation and administration, with final approval by an authorized organizational signatory.
• Administer employee benefits and serve as a primary point of contact with benefits and insurance providers.
• Coordinate open enrollment and employee additions, changes, and departures from benefit plans.
• Maintain HR documentation and support employee onboarding and offboarding.
• Coordinate leave administration and other routine HR processes.
• Develop and recommend updates to organizational policies and procedures.
• Monitor required business registrations, nonprofit filings, insurance documentation, and other routine compliance obligations.
• Coordinate responses to unemployment claims and government correspondence.
• Coordinate certificates of insurance and related insurance requirements.
• Identify personnel, HR, or compliance matters requiring escalation to the Artistic Director, Board leadership, legal counsel, or outside HR professionals.

Contracts & Organizational Administration

In partnership with the Artistic Director and appropriate department leaders, the Manager will:

• Prepare, process, track, and maintain contracts and agreements.
• Support contracting for artists, production personnel, vendors, venues, consultants, and organizational partners.
• Track contractual deadlines, insurance requirements, payment schedules, and other obligations.
• Maintain organized records of executed agreements and key organizational documents.
• Provide administrative and business support for negotiations led by the Artistic Director or appropriate department leader.
• Help ensure that important organizational deadlines, commitments, and administrative processes have clear ownership and follow-through.
• Communicate and be the company’s AEA representative for all things contracting and offers.

Working in partnership with the Director of Development & Marketing, grant writer, bookkeeper, and administrative staff, the Manager will:

• Support development of grant and project budgets.
• Monitor grant expenditures and restricted funding.
• Assist with financial documentation required for grant reports and reimbursement requests.
• Support preparation and tracking of government and institutional grant invoices.

Operational Continuity

Beginning in approximately November 2026, the Manager will provide additional operational support during the Director of Operations' planned leave.

Specific responsibilities will be identified through a structured handoff prior to the leave and may include coordination of administrative systems, vendors, organizational logistics, internal processes, and other essential business operations.

This position is anticipated to average approximately 25-35 hours per week.

The position will operate on a hybrid basis, with a combination of remote work and in-person work in San Francisco and the greater Bay Area. Some evening or weekend availability may occasionally be necessary, although the position is not intended to maintain a routine evening/weekend schedule.

Ideal Experience

SFBATCO is seeking someone who brings several of the following:

• 3-5 years experience in nonprofit administration, finance, HR, operations, or organizational management.
• 3-5 years experience within an arts, cultural, community-based, or similarly mission-driven organization.
• Working knowledge of nonprofit budgeting, cash-flow management, bookkeeping, and financial reporting.
• 3-5 years Experience coordinating with bookkeepers, accountants, auditors, payroll providers, and Boards or Finance Committees.
• Familiarity with HR administration, employee benefits, payroll, insurance, and organizational compliance.
• 3-5 years experience administering contracts and managing business relationships.
• Strong organizational and project-management skills.
• 3-5 years experience with QuickBooks, ADP, nonprofit audits, government grants, and performing arts organizations is particularly helpful but not required.

About SFBATCO

Our Mission:

SFBATCO engages artists and audiences through live theatre productions, creative development, and community service initiatives that resonate with SF Bay Area perspectives. The organization provides a platform for People of the Global Majority, and inspires both new audiences and theatre innovators.

Our Vision:

SFBATCO envisions a San Francisco Bay Area where the participation in live theatre is essential, accessible, and exhilarating; where artists are valued for their creativity as well as their role in sparking societal change; and where a multitude of cultural experiences are equitably represented.

SFBATCO is committed to creating and sustaining an inclusive and equitable environment and is proud to be an equal opportunity employer. Equity, access, and inclusion are core values at SFBATCO and we are dedicated to maintaining or increasing the diversity within our staff as it enriches our work and our organization. We strongly encourage candidates who identify as people of color, disabled, trans or non-binary, and LGBTQIA+ to apply.All applications will receive consideration for employment.

We strive to create a work space that allows staff members to not only accomplish their specific job responsibilities but also engage in more broad conversations about SFBATCO’s strategic objectives, our role in the field, and our impact on society.