Temporary HR Associate - College of Communication and Information - UTK

University of Tennessee, Knoxville; Knoxville (TN); On-site; USD 42,000 - 48,000; Full time

Job summary

University of Tennessee, Knoxville is seeking an entry-level Human Resources Associate to provide essential administrative support across HR functions. The role involves onboarding new hires, maintaining employee records, payroll processing, and ensuring compliance with HR laws and regulations within the College of Communication and Information.

You will assist the Assistant Director of HR to ensure faculty and staff have the resources to pursue teaching, research, and engagement activities.

Qualifications

• High School Diploma or GED is required.
• One year of relevant work experience including customer service, administration, or HR.
• Eagerness to learn and grow within the HR field; strong communication and organizational skills.

Responsibilities

• Support onboarding of new hires and maintain employee records.
• Assist with payroll data preparation and processing.
• Provide basic benefits information and connect with UT contacts for benefits questions.
• Support compliance with HR laws and university policies.
• Assist with HR paperwork and participate in meetings and development opportunities.

Skills

Customer service

Administration

Communication

Time management

Education

Bachelor’s degree (preferred)

Tools

Microsoft Office

Job description

Job Description

The College of Communication and Information is seeking an aspiring Human Resources Associate who is eager to learn and contribute essential administrative support to a dynamic working environment. This entry-level position will assist with a variety of HR functions, including onboarding new hires, maintaining employee records, processing payroll, supporting compliance with relevant HR laws and regulations, and other duties as needed. The HR Associate will assist the Assistant Director of HR in ensuring that CCI faculty and staff have the resources and support necessary to effectively pursue their teaching, research, creative endeavors, and community engagement.

Responsibilities

Records and Compensation:

• Enter individual compensation payments as needed
• Initiate personnel transactions such as salary changes, promotions, position transfers, and related
• Provide basic information to employees regarding benefits options and eligibility, connecting employees with appropriate contacts within the UT System when necessary
• Assist with preparation of payroll data and ensure timely and accurate system processing
• Respond to employee inquiries related to payroll information

Recruitment, Onboarding, and Exit Process

• Assist with the coordination of the hiring process for faculty, staff, and students, initiating the onboarding journey as needed and completing I-9 verification with temporary and student employees
• Support hiring managers and search committees by answering questions about the recruitment processes at the university and providing them with resources
• Assist incoming employees who require sponsorship with the completion of necessary visa application paperwork
• Record data for contingent employees and non-workers, including guests, friends, and travelers of the University
• Enter termination requests according to university policy and coordinate with CCI IT and the employing unit on the exit process of departing employees

HR Compliance

• Assist with ensuring compliance with all relevant HR laws and regulations including employment eligibility verification, EEO laws, ADA, FLSA, etc.
• Consult HR policy and stay abreast of updates to relevant best practice protocols
• Ensure compliance in all personnel transactions including terminations, payroll, position changes, etc.

General Human Resources Support

• Complete various types of HR paperwork as needed
• Participating in department meetings and professional development opportunities
• Other duties as assigned

Qualifications

Required Qualifications

• Education: High School Diploma or GED
• Experience: One year of relevant work experience including customer service, administration, or human resources
• Knowledge, Skills, Abilities: Eagerness and ability to learn and grow within the HR field. Strong work ethic and commitment to providing excellence customer service. Flexibility and adaptability to changing priorities and demands. Excellent communication and interpersonal skills. Strong organizational and time-management skills. Attention to detail and accuracy. Proactive and resourceful problem-solving abilities.

Preferred Qualifications

• Education: Bachelor’s Degree in Business Administration, Human Resource Management, Public Administration, or related
• Experience: Experience in higher education administration or operations.
• Knowledge, Skills, & Abilities: Microsoft Office proficient

Work Location

• Location: Knoxville, TN
• Onsite, Hybrid, or Remote: Onsite

Compensation And Benefits

• UT market range: MR05
• Anticipated hiring range: $41,600 - $47,800
• Find more information on the UT Market Range structure here
• Find more information on UT Benefits here

About The College/Department/Division

At the College of Communication and Information, we strive to ignite students’ passions so they can carry on the torch of excellence. Once they become a part of the CCI community, they’ll learn to be innovative leaders, thinkers, and Volunteers in whatever calling they choose to follow in the communication and information world.

We are part of a Land Grant Institution embedded in communities to make those communities a better place. Our alumni, students, faculty, and staff strive to positively impact the lives of people in our state through our teaching, scholarship, creative work, and through our engagement and service. CCI as a college is well poised to deliver upon all of those areas to become the most nationally distinctive but locally relevant College of Communication and Information in the country.

About Us

The University of Tennessee, Knoxville, has shaped leaders, changemakers, and innovative thinkers since its founding in 1794. The university is home to more than 38,000 students and 10,000 statewide employees— the Volunteers—who uphold the university’s tradition of lighting the way for others through leadership and service.

UT Knoxville offers over 900 programs of study across 14 degree-granting colleges and schools. As Tennessee’s flagship land-grant university, its footprint spans the entire state. The university holds the highest Carnegie classification for research activity and has deep partnerships with industry leaders and the US Department of Energy’s largest multidisciplinary laboratory, Oak Ridge National Laboratory.

The Knoxville campus serves and recruits for UT Knoxville, including the Institute of Agriculture and the Space Institute, as well as the UT Institute of Public Service.

UT Knoxville considers its employees its number one asset. With values that focus on work-life balance, compensation, and innovation leadership, all Vols are supported to advance professionally. Employees have access to career development and coaching, continued education, and an extensive list of development and training possibilities. The Volunteer employee experience implements structures and practices to attract and retain top-tier talent, fostering a strong staff community and supporting a culture of involvement and engagement for everyone.

The university holds a strong commitment to its land-grant mission of learning and engagement, with a tradition of service and leadership that carries that Volunteer spirit throughout the state and around the world. It has been ranked nationally as Best Employer for New Graduates, One of America’s Best Large Employers, and Best Workplace for Women, and has been designated as Best Place for Working Parents by Forbes Magazine.

Apply today and join the Tennessee Volunteer community!