Temporary Holiday Seasonal Support

Casa Pacifica Centers For Children & Family; Camarillo (CA); On-site; USD 24,000 - 28,000; Full time

Job summary

Casa Pacifica Centers For Children & Family, located in Camarillo, CA, is seeking a detail-oriented Seasonal Holiday Donations Assistant to support logging and tracking donated items in Barcloud inventory during the busy season.

Under the supervision of the Development Director and in cooperation with staff and volunteers, you'll process high volumes of donations, maintain accurate records, organize the warehouse and storage units, and assist with donor communications and event support through

Qualifications

• Exceptional attention to detail and a high degree of accuracy, particularly with data entry and inventory tracking.
• Comfort learning and working within an inventory or database system.

Responsibilities

• Accurately log, track, and update donated items in Barcloud.
• Manage movement, organization, and labeling of donations in warehouse and POD storage.
• Assist in preparing, writing, and delivering holiday Doves and gifts.
• Log, store, and organize holiday gifts and donor records.
• Coordinate shopping dates and match wish lists to donations with staff.
• Support volunteers in sorting donations and donor communications.
• Follow up with donors and maintain donor records as needed.
• Perform other duties to support holiday seasonal operations.

Skills

Attention to detail

Data entry

Inventory tracking

Microsoft Word

Microsoft Excel

Barcloud (inventory system)

Tools

Barcloud

Job description

Job Details: Job Location: Campus - Camarillo, CA 93012, Position Type: Seasonal, Salary Range: $17.40 - $20.00 Hourly, Job Shift: Day and Swing, Job Category: Nonprofit - Social Services, For 30 years, Casa Pacifica has been helping at-risk children, their families, and young adults thrive.

As the largest non-profit provider of children’s and adolescent mental health services in Ventura and Santa Barbara Counties, Casa Pacifica specializes in treating children and young adults who struggle with complex mental health challenges such as emotional dysregulation, self-harm, anxiety, and depression. Our multi-disciplinary staff of highly trained clinicians, psychologists, educators, therapists and mental health workers provide exceptional, evidence-based care to help our youth overcome a wide array of mental health challenges.

Casa Pacifica’s Camarillo, Goleta, and Santa Maria offices work with more than 2,000 at-risk children, families, and young adults annually in outpatient, residential, home, and community-based settings. Our main Camarillo campus, located on 25 acres of beautiful park-like grounds, provides a nurturing and therapeutic environment for youth to overcome challenges, to find hope, and to heal.

We are a diverse and inclusive team providing excellent services to all our surrounding communities. Our team members are empowered to share their identities, ideas, and perspectives. A culture built on diversity, equity and inclusivity is essential to creating a safe and healing environment at Casa Pacifica.

This is a temporary position expected to work from November through mid January. The hiring range is between $17.40 and $20.00 hourly.

SUMMARY:

Under the direction of the Director of Development, this short-term seasonal role provides essential fundraising support during Casa Pacifica's busy holiday giving season, with a primary focus on accurately logging and tracking donated items in our Barcloud inventory system. Working closely with the Community Engagement Coordinator, along with other staff and volunteers, this position helps manage and process the high volume of incoming holiday donations, ensuring every item is carefully recorded, organized, and maintained within the on-campus warehouse and POD storage units. This is a temporary position expected to work from November through mid January. This position is ideal for an individual or student looking for a temporary position.

This is an ideal role for someone who is highly detail-oriented and accurate, takes pride in careful record-keeping, and enjoys being part of a team effort to bring holiday joy to the children, young adults, and families we serve.

The Holiday Seasonal Support role upholds Casa Pacifica's Standards of Behavior and exemplifies our core values respect, integrity, compassion, and courage in all administrative functions.

DUTIES AND RESPONSIBILITIES (illustrated by typical activities):

• Accurately log, track, and update donated items in the Barcloud inventory system — the central responsibility of this role, requiring strong attention to detail and consistent accuracy.
• Manage the physical movement, organization, and labeling of donations within the warehouse and POD storage units.
• Support staff in preparing, writing, and delivering holiday Doves.
• Support staff in logging, storing, and organizing holiday gifts.
• Support staff in obtaining children's wish lists, updating them as gifts arrive, coordinating shopping dates, and matching wish lists to donations.
• Support volunteers in sorting and organizing donations.
• Reach out to current and prospective donors as needed, including phone calls to update donor records, process solicitations, and complete follow-up communications.
• Perform other duties as needed to support holiday seasonal operations.

Qualifications:

• Must be 21 years or older;
• Exceptional attention to detail and a high degree of accuracy, particularly with data entry and inventory tracking.
• Comfort learning and working within an inventory or database system (experience with Barcloud or similar systems a plus).
• Strong organizational skills and the ability to manage a high volume of donations efficiently.
• Ability to work collaboratively with staff and volunteers in a fast-paced seasonal environment.
• Reliable, self-motivated, and able to follow processes consistently.

CREDENTIALS:

Proficiency in Microsoft Office applications, with a strong knowledge of Word and Excel.

OTHER SKILLS AND ABILITIES:

Strong interpersonal, written, and verbal communication skills and the ability to work with a range of people. Detail-oriented, excellent organization skills. Self-motivated, energetic, and flexible. Must be able to handle multiple projects and meet critical deadlines. Position requires the ability to be a team player with a commitment to relationship-building for the agency. Availability to work occasional evenings and weekends, especially during events or peak campaign periods.

Language Skills:

Ability to read and interpret documents such as safety rules and operating and procedure manuals.

Communication Skills:

Strong social and interpersonal communication skills are essential.

Reasoning Ability:

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Possess the ability to deal with problems involving several concrete variables in standardized situations.

Driving Ability:

Have and maintain a current California driver's license.

COMPETENCIES:

• Analytical and Critical Thinking
• Communication
• Ethics and Integrity
• Initiative and Productivity
• Judgement and Problem Solving
• Teamwork and Relationships

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is also required to stand, walk, and drive. Ability to lift and move donated items (up to 25 pounds) as needed. Specific vision abilities required by this job include close vision, peripheral vision, depth perception, and the ability to adjust focus.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions. While performing the duties of this position, the employee may occasionally work in outside weather conditions. The noise level in the work environment is usually moderate.