Temporary Digital Information, Records, Archives & Cataloging Specialist

accufilecareers; Cambridge (MA); On-site; USD 65,000 - 90,000; Full time

Job summary

Accufile is seeking a skilled Records & Digital Information Specialist to support our nonprofit client through a major records cleanup, archival transition, and digital organization project within a library environment. This role emphasizes records lifecycle management, metadata, cataloging, and digital systems, with hands-on work behind the scenes on platforms such as SharePoint.

The position aims to modernize and stabilize the client’s records infrastructure and contribute to a mission-driven

Qualifications

• MLS or MLIS degree from an ALA-accredited program or equivalent experience.
• Strong background in records lifecycle management and digital organization.
• Experience with metadata, taxonomies, retention schedules, and file classification.
• Proficiency with SharePoint or similar platforms.

Responsibilities

• Conduct full review, cleanup, and organization of physical and digital records.
• Implement lifecycle and retention schedules that meet professional standards.
• Assist with transitioning legacy files into updated systems.
• Work with back-end document management components and improve metadata, tagging, and access.
• Develop clear documentation and train staff on records management practices.
• Foster information sharing and consistent record hygiene.

Skills

Metadata

Taxonomies

Retention schedules

File classification

SharePoint

Digital content systems

Communication

Training staff

Collaboration

Education

MLS or MLIS degree (ALA-accredited)

Tools

SharePoint

Content management systems

Digital repository tools

Job description

Accufile is seeking a skilled Records & Digital Information Specialist to support our nonprofit client through a major records cleanup, archival transition, and digital organization project within a library environment. This role is ideal for someone with a strong background in records lifecycle management, metadata, cataloging, and digital systems - paired with the technical confidence to work behind the scenes on platforms such as SharePoint or similar content management systems.

This position is a unique opportunity to contribute to a mission-driven nonprofit while helping modernize and stabilize its records infrastructure.

Key Responsibilities

Records Cleanup & Lifecycle Management

Conduct a full review, cleanup, and organization of physical and digital records.

Implement lifecycle and retention schedules that meet professional standards.

Assist with completing a comprehensive transition of legacy files into updated systems.

Digital Systems & Back-End Organization

Work with back-end components of document management systems (e.g., SharePoint, network drives, or similar platforms).

Improve folder structures, metadata, tagging, permissions, and user accessibility.

Provide recommendations for long-term sustainability of digital workflows.

Library Archives & Cataloging Support

Apply archival and cataloging principles to sort, classify, and prepare materials.

Maintain inventories, controlled vocabularies, and documentation.

Ensure archival processes align with nonprofit and library standards.

Training, Documentation & Community Building

Develop clear documentation for new workflows and recordkeeping processes.

Train staff on proper records management practices and digital tools.

Foster a culture of information sharing and consistent record hygiene across the organization.

Job requirements

• MLS or MLIS degree from an ALA-accredited program, OR equivalent professional experience in:

  • cataloging
  • archival processing
  • records management
  • SharePoint or digital content systems
  • library technical services within an academic or nonprofit library setting.
• Strong understanding of records lifecycle principles and digital organization.
• Experience working with metadata, taxonomies, retention schedules, and file classification systems.
• Back-end familiarity with SharePoint, content management systems, or digital repository tools.
• Excellent communication, training, and collaboration skills.
• High attention to detail, organization, and ability to manage competing priorities.

Preferred Experience

• Work in library technical services, archives, or information management.
• Experience with large-scale records cleanup or digital migration projects.
• Knowledge of best practices for digital preservation and sustainable workflows.