Temporary Customer Service Specialist I

Irvine Ranch Water District; Sand Canyon (CA); Vor Ort; USD 25.000 - 36.000; Vollzeit

Zusammenfassung

Irvine Ranch Water District in California is accepting applications for Two (2) Temporary Customer Service Specialist I positions in the Customer Service Department. The assignment runs for six to twelve months.

Under supervision, you will handle billing questions, respond to customer inquiries, process payments, and assist with variance applications and construction meter requests. Candidates should have a high school diploma, two years of general office experience with heavy customer contact,

Qualifikationen

• High school graduation or equivalent is required.
• Two (2) years of general office experience with heavy customer contact is required.
• A valid Class "C" California Driver's License is required.

Aufgaben

• Takes telephone, written and in-person requests regarding water and sewer service, and processes utilizing the computer system.
• Answers and resolves billing questions by telephone, written correspondence, emails, and in-person; submits requests for adjustments to bills.
• Accepts payments from customers, prepares receipts, makes changes and creates Customer Contacts on the computer system.
• Educates customers regarding the District’s variance program; assists with completion of applications; verifies information and inputs into the computer system.
• Receives, verifies and records Temporary Construction Meter applications at the Customer Service front counter.
• Creates and becomes advocate/responder for Customer Contacts and/or To Do’s on the computer system for all external/internal transactions.
• Performs administrative job duties, including ordering supplies, distributing departmental mail, processing Customer Service Satisfaction Survey’s and completing expense reports.
• Assists and provides back-up to the Customer Service Department as requested.
• Complies with District safety work-related practices and attend relevant safety training.

Kenntnisse

Customer service

Office administration

Communication

Attention to detail

Ausbildung

High school diploma

California Driver's License

Tools

None

Jobbeschreibung

Irvine Ranch Water District is currently accepting applications for Two (2) Temporary Customer Service Specialist I positions in the Customer Service Department. This position is limited to a duration of six (6) months, but of no more than (12) months.

The District:

Irvine Ranch Water District (IRWD) is a progressive, values-driven agency, with an international reputation for its leading-edge financial management practices, water recycling program, water use efficiency practices, water banking, urban runoff treatment, and energy generation and storage. Established in 1961 as a California Water District under the provisions of the California Water Code, IRWD is an independent special district serving central Orange County. IRWD provides high-quality drinking water, reliable sewage collection and treatment, ground-breaking recycled water programs, and environmentally sound urban runoff treatment to its customers. As an independent, not-for-profit public agency, IRWD is governed by a publicly elected five-member Board of Directors. The Board is responsible for the District's policies and decision-making. Day-to-day operations are supervised by the General Manager. Additional information can be found at the District's website: www.IRWD.com.

IRWD Values

Irvine Ranch Water District believes that its values drive the character, culture, and capacity of our organization. IRWD was built on values, and we weave them into the fabric of everything we do. Values are the ingredients in our recipe for both institutional and individual success. They are a code of conduct to promote positive outcomes for others and ourselves. They are more than words on a wall or a website. We live by them every day. We pledge to keep them relevant in an ever-changing world.

IRWD's employees enjoy working in a safe, supportive, and nurturing environment where they form strong bonds with fellow employees. To ensure effective communication and promote a collaborative team environment, employees report to work each day in the office or in the field, depending on their positions.

The Position:

Under direct supervision, perform administrative duties for the Customer Service department including responding to customer questions and concerns with regards to billing, adjustment of accounts, or water and sewer service- related situations.

The ideal candidate will show interest in and understand the needs, expectations, and circumstances of Irvine Ranch Water District (IRWD) customers. They will show a high level of care and thoroughness when taking requests regarding water and sewer services, answering and resolving billing questions, and accepting payments from customers. The ideal candidate will maintain focus and quality under distracting working conditions or high workloads. They will be able to complete their assigned duties thoroughly, efficiently, and adjust quickly to changes in assignments and priorities. Lastly, the ideal candidate will follow through on assignments and meet deadlines while adhering to policies and procedures.

For the full job description and responsibilities, please click here.

Takes telephone, written and in-person requests regarding water and sewer service, and processes utilizing the computer system.

Answers and resolves billing questions by telephone, written correspondence, emails, and in-person. Submits requests for adjustments to bills, if appropriate.

Accepts payments from customers, prepares receipts, makes changes and creates Customer Contacts on the computer system.

Educates customers regarding the District’s variance program. Assists with completion of applications, verifies information and inputs into the computer system.

Receives, verifies and records Temporary Construction Meter applications at the Customer Service front counter

Creates and becomes advocate/responder for Customer Contacts and/or To Do’s on the computer system for all external/internal transactions.

Performs administrative job duties, including ordering supplies, distributing departmental mail, processing Customer Service Satisfaction Survey’s and completing expense reports.

Assists and provides back-up to the Customer Service Department as requested.

Complies with District safety work-related practices and attend relevant safety training.

Disaster Service Worker:

In accordance with Government Code Section 3100, Irvine Ranch Water District employees, in the event of a disaster, are considered disaster service workers and may be asked to respond accordingly.

Education and Experience:

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

Education:

• High school graduation or equivalent is required. For degrees obtained outside of the U.S., an official equivalency evaluation is required.

Experience:

• Two (2) years of general office experience with heavy customer contact is required.

License/Certifications:

• A valid Class "C" California Driver's License is required.

PHYSICAL DEMANDS

Regularly required to sit, walk, bend, stoop and stand. Occasionally required to lift up to 35 lbs. Must be able to sit for extended periods of time while performing tasks at a desk or workstation. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard, typewriter keyboard, or calculator and to operate standard office equipment. This may involve repetitive hand movements for extended periods. Ability to reach for documents, supplies, or equipment at varying heights (within a standard office environment) and grasp them, including the use of filing cabinets or shelves. This is primarily a sedentary office classification, although standing and walking between work areas may be required. Occasional standing is required, such as when presenting. Some bending or stooping may be necessary to retrieve files or materials from lower shelves or desks. Good vision is necessary for reading documents, working with computer screens, and performing tasks that require fine detail. Ability to hear in a standard office environment for communication, phone calls, and meetings. Frequent verbal communication with team members, clients, and other stakeholders, including both in‑person and virtual meetings, requiring clear speech and hearing. Occasional travel may be required to other worksites or conferences for meetings, training, or other work-related activities. The job may require sustained concentration, problem‑solving, and decision-making skills. Ability to walk long distances over uneven terrain. The employee should be able to manage work-related stress in a fast-paced environment. These physical demands may vary depending on the specific duties and expectations of the position.

ENVIRONMENTAL CONDITIONS

Noise level is generally equivalent to a typical office environment. The office is maintained at a comfortable room temperature. The office is equipped with air conditioning and ventilation systems designed to maintain comfortable indoor air quality. The work area is equipped with adequate artificial lighting, supplemented by natural daylight from windows where available. The employee will work primarily at a desk, using a computer and other office equipment. The office complies with standard safety regulations, including the use of fire exits, first aid kits, and emergency procedures. Employees are expected to adhere to safety guidelines. The office environment is free from significant environmental hazards such as chemicals, heavy machinery, or extreme weather conditions.

Equal Opportunity Employer

Irvine Ranch Water District is an Equal Opportunity Employer and provides reasonable accommodations to qualified individuals with disabilities. If you consider yourself a person with a disability, you may contact the Human Resources Department for a reasonable accommodation.