Temporary Aide - Workers' Compensation, Prehearings Unit Support

State of Colorado; Denver (CO); Hybrid; USD 34,000 - 47,000; Part time

Job summary

The State of Colorado, Department of Labor and Employment, seeks a temporary Aide to support the Pre-Hearing Unit and docket management. This at-will position reports to a supervisor and offers hybrid work options with in-person reporting as needed.

Responsibilities include scheduling hearings, processing motions, maintaining dockets, and providing courteous customer service to parties and the public while applying relevant procedures and policies.

Qualifications

• Four (4) years of relevant experience in an occupation related to the work assigned to this position
• Or a combination of related education and/or relevant experience in an occupation related to the work assigned equal to four (4) years

Responsibilities

• Schedule pre-hearings and settlement conferences; schedules arbitration hearings and daily docket preparation.
• Provide internal and external customer service and respond to inquiries about the workers’ compensation system.
• Process incoming motions and outgoing orders; verify parties, appearances, and service certificates.
• Assist with managing the electronic docket and case management system and apply WCRPs and unit policy guidelines.

Skills

Legal support experience

Government sector experience

Court administration experience

Professional Customer Service

Education

Four years of related education and/or experience

Job description

THIS POSTING REPRESENTS A TEMPORARY AIDE POSITION THAT MAY NOT EXCEED 9 MONTHS FROM THE HIRE DATE

THIS ANNOUNCEMENT WILL REMAIN OPEN UNTIL 5:00 PM ON MONDAY, SEPTEMBER 21, 2026.

This position will have hybrid workplace options available but will still be required to report to the listed address at the discretion of the supervisor and based on business need.

The Department of Labor and Employment keeps Colorado strong and competitive. We connect workers with great jobs and assist those who have been injured on the job. We help people who are unemployed through no fault of their own by providing temporary wage replacement and we ensure fair labor practices. We provide an up-to-date and accurate picture of the economy that helps in decision making. And we protect the workplace – and Colorado communities – with a variety of consumer protection and safety programs.

This is a values-driven organization, committed to accountability, agility, collaboration, and respect.

We believe in outstanding customer service, an inclusive culture, continued process improvement and in our role as a trusted and strategic partner. Recognizing that knowledgeable employees drive our success, we are seeking dedicated individuals who exhibit our shared values and our passion for quality and excellence in all we do.

As a temporary employee of the state personnel system, you are employed at will and are not eligible for the same benefits as permanent employees, such as health insurance and annual leave. However, temporary employees are eligible for sick leave and retirement benefits.

CDLE has implemented a pilot program on March 1st, 2022 which will award Disability Hiring Preference Points similar to the Veterans’ Preference Points program. During your application process you will be asked if you would like to be considered for either of these programs for additional points in the hiring process. To learn more about Disability Hiring Preference and what will be required to participate, please visit our website: https://sites.google.com/state.co.us/disability-hiring-preference/home

The salary range for this posting is: HOURLY $25.93 - $34.38 BIWEEKLY $2,074.62 - $2,750.77 MONTHLY $4,495.00 - $5,960.00

The Pre-Hearing Unit provides a forum for pre-hearing conferences, settlement conferences, arbitrations, and settlement advisement hearings before a pre-hearing Administrative Law Judge (PALJ). The work unit fulfills the Division’s statutory mandate to provide these services pursuant to §§8-43-205, 206, 206.5 and 207.5 C.R.S.

The work unit also provides a forum for PALJs to review and decide procedural motions filed with the Division pursuant to the Workers’ Compensation Rules of Procedure (WCRP).

This position is responsible for assisting with managing the electronic docket and case management system, the processing of priority motions and the scheduling of prehearing and settlement conferences; arbitration hearings; and settlement advisement hearings. In addition this position applies WCRPs and unit policy guidelines to provide unit customers with information concerning procedures. This position must interact with the public, the Office of Administrative Courts (OAC) and other staff to ensure the goals of the unit, division and department are met.

Schedule Hearings, Conferences, and Maintain and Prepare Dockets:

Schedules pre-hearings and settlement conferences; schedules pro se advisement hearings; schedules arbitration hearings. Scheduling involves receiving incoming requests by telephone or email, reviewing the request to ensure clarity of hearing issues; reviewing judge calendars, and scheduling. Processes daily docket; assures all information for each conference is available to Administrative Law Judges.

Customer Service:

Provides internal and external customer service. Responds to phone calls and emails from internal and external customers regarding general information about the workers’ compensation system; and prehearing unit policies and procedures.

Process Motions and Orders/Designee Clerk:

Process incoming written motions and outgoing orders. Screens motions to ensure parties listed are accurate, attorneys have entered appearances and that the certificate of service is correctly completed. Reviews the content of incoming motions to determine if legal issues are properly before the prehearing unit or if the motion should be distributed to another work unit or external agency. Reviews OAC file management system to ensure motion is not

Class Code & Class Description:

P1A1XX Temporary Aide

Minimum Qualifications:

Experience Only:

Four (4) years of relevant experience in an occupation related to the work assigned to this position

Or

Education and Experience:

A combination of related education and/or relevant experience in an occupation related to the work assigned equal to four (4) years

Preferred Qualifications:

• Legal support experience
• Government sector experience
• Court administration experience
• Professional Customer Service experience

Conditions of Employment:

• You must pass a thorough background check prior to employment.
• As a temporary employee of the state personnel system, you are employed at will and are not eligible for the same benefits as permanent employees, such as health insurance and annual leave. However, temporary employees are eligible for sick leave and retirement benefits.

Appeal Rights:

As an applicant who has been removed from consideration during the selection or comparative analysis process, you may file an appeal with the State Personnel Board and/or request a review by the State Personnel Director. A standard appeal form is available on the State Personnel Board website, https://spb.colorado.gov/forms-and-filing. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within ten (10) days of your receipt of this notice: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: [phone]. Phone: [phone]. Email address: [e-mail]. The ten-day deadline and these appeal procedures also apply to all charges of discrimination. Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for information about the appeals process. The State Personnel Board Rules and Personnel Director's Administrative Procedures are available at https://spb.colorado.gov.

For questions regarding this recruitment, please contact: [e-mail]

Minimum Qualification Screening

A Human Resources Analyst will only review the work experience/job duties sections of the online job application to determine whether you meet the minimum qualifications for the position for which you are applying. Cover letters and resumes WILL NOT be accepted in lieu of the official State of Colorado online application. Part-time work experience will be prorated.

Comparative Analysis Process

After minimum qualification screening, the comparative analysis process for this position will involve a review and rating of all the information you submit with your application materials. Therefore, it is extremely important to document in the work experience/job duties portion of your online application the extent to which you possess the education, experience, minimum qualifications, and preferred qualifications as outlined in the job announcement. It is also important to thoroughly answer all supplemental questions (if listed) as your answers to these questions will be evaluated during this phase.

Supplemental Questions

Answer the supplemental questions on the application completely and thoughtfully. Your answers may be rated based on your writing ability (spelling, grammar, and clarity of your writing) as well as the content of your answer.

Work Visas

CDLE does not sponsor Work Visas of any type.

Applicant Use Of AI

The use of AI tools to aid in preparing application materials is allowed under the condition that the applicant independently verifies and confirms the information's accuracy before submission. Applicants are fully accountable for the content of their submissions and must ensure the safe and ethical use of any AI tools. Furthermore, active and direct participation in the interview process is required.

THIS ANNOUNCEMENT MAY BE USED TO FILL MULTIPLE AND/OR FUTURE VACANCIES

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

The State of Colorado strives to create a Colorado for All by building and maintaining workplaces that value and respect all Coloradans through a commitment to equal opportunity and hiring based on merit and fitness.

The State is resolute in non-discriminatory practices in everything we do, including hiring, employment, and advancement opportunities.

The Colorado Department of Labor and Employment is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinators at [e-mail].

Auxiliary aids and services are available upon request to individuals with disabilities. For all other inquiries about this recruitment effort, please call 303-318-8200.

While a salary range is posted for this position, an eventual salary offer is determined by a comprehensive salary analysis, which considers multiple factors including but not limited to education and experience compared to others in the organization doing substantially similar work.